Building Coordinator & Admin Assistant I- Law School

Wayne State University; Detroit (MI); On-site; USD 48,228 - 57,868; Full time

Job summary

Wayne State University is seeking a Building Coordinator & Admin Assistant I at the Detroit campus to oversee building operations and provide essential administrative support within the Law School. The role emphasizes coordinating facilities, budgets, and staff in a fast-paced academic environment.

Ideal candidates will have an accredited degree or equivalent experience, strong organizational skills, and the ability to work on-site five days a week.

Qualifications

• Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred.
• Some knowledge of and experience with University academic and/or non‑academic personnel processing procedures and practices.
• Some knowledge of accounting principles and bookkeeping procedures and applications.
• Ability to communicate effectively with others.
• Ability to work under pressure and meet established deadlines.
• Some supervisory experience preferred.
• Typically, incumbents have held lower level clerical and/or secretarial support positions.

Responsibilities

• Provide assistance to professional, administrative and management personnel coordinating personnel, financial and administrative activities to support operational goals.
• Plan, develop and administer the unit operating budget; reconcile accounts and monitor revenues/expenditures; prepare related reports.
• Coordinate collection, preparation and processing of personnel and payroll actions; maintain record-keeping systems; apply university policies.
• Supervise clerical/technical staff; interview, hire, train and evaluate personnel; manage workflow and staffing levels.
• Coordinate facilities, space leasing, maintenance, and related services; interface with campus units to resolve problems.
• Serve as information source to faculty, staff, students and the public; address inquiries and resolve routine issues.
• Participate in special projects and compile statistical data for reporting; prepare conclusions and recommendations.
• Perform related work as assigned.

Skills

Communication

Work under pressure

Supervisory experience

Organizational skills

Accounting basics

Education

Graduation from an accredited college or university

Job description

Building Coordinator & Admin Assistant I- Law School

Wayne State University is searching for an experienced Building Coordinator & Admin Assistant I‑Law School at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties)

Provide assistance to professional, administrative and management personnel in a staff capacity coordinating personnel, financial and administrative activities for a department, School, College, Division or Center/Institute of the University in order to support established operational goals, objectives and services. Work activities require the application of specialized skills which can be acquired through a combination of job‑related training and on‑the‑job experience.

Provide assistance to professional, administrative and management personnel in the planning, development and administration of unit operating budget. Reconcile various detailed general, restricted, designated and auxiliary accounts; monitor status of revenues and expenditures. Prepare related statistical reports, analyses and summaries on budget activities.

Coordinate the collection, preparation and processing of non‑academic and academic personnel and payroll actions; establish and monitor related record‑keeping system; interpret and apply internal operating procedures, University policies and contractual agreements accordingly. May possess signatory authority on selected forms and documents.

Supervise non‑exempt full‑time clerical/technical, part‑time temporary student, college work‑study and technician support staff. Interview and recommend employment, discipline and evaluation of full‑time and temporary support staff; conduct orientation and training programs. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels.

Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance, and printing/duplicating services, etc. Interface with appropriate University personnel to obtain information and resolve problems.

Serve as an information source to faculty, staff, students and the general public; answer questions, provide information and resolve routine problems regarding operations and services. May represent unit/or supervisor to other University areas and outside professional groups and organizations in order to obtain and exchange information.

Participate in and coordinate the preparation and completion of special projects and studies and collect and gather statistical data for reporting purposes. Prepare reports which include conclusions and recommendations for solution to administrative problems.

Perform related work as assigned.

Unique duties

The primary responsibility of this position is to oversee the Law School’s building operations and provide other administrative assistant. This entry level professional classification is responsible for job functions that require specialized nontheoretically skills coupled with a procedural understanding of standard program activities. Work activities are impacted by changing priorities and differing situations which demand that the incumbent choose an appropriate procedure. This may include the search for new applications or procedures. Supervision, guidance and assistance is provided to support staff on administrative policies, procedures and functions. This classification does not provide clerical/secretarial support to professional, administrative or management personnel (i.e. word‑processing, making travel arrangements, scheduling meetings, maintaining files, etc.) Work assignments require independence of action as well as the ability to prioritize multiple varied tasks. This position generally reports to and receives work direction from a professional, administrative or management level position.

Qualifications

Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred.

Some knowledge of and experience with University academic and/or non‑academic personnel processing procedures and practices.

Some knowledge of accounting principles and bookkeeping procedures and applications.

Ability to communicate effectively with others.

Ability to work under pressure and meet established deadlines.

Some supervisory experience preferred.

Typically, incumbents have held lower level clerical and/or secretarial support positions.

Preferred qualifications

Ability to lift and carry items weighing 30–50 pounds. Capable of moving and arranging furniture such as chairs, tables, and event setups. Highly organized with strong attention to detail and ability to manage multiple tasks efficiently. Willingness to work on‑site five days per week to support day‑to‑day building operations and administrative needs.

School/College/Division

H07 – Law School

Primary department

H0701 – Deans Office Law School

Employment type

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information

• Compensation type: Annual Salary
• Hourly rate:
• Salary minimum: $48,228
• Salary hire maximum: $57,868

Working conditions

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Job openings

• Number of openings: 1
• Reposted position: Yes
• Reposted reason: Supercedes Previous Requisition
• Prior posting/requisition number: 3004

Background check requirements

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.