Specialist, Library Collection Management

Alsip-Merrionette Park Public Library District; Joliet, Northern (IL, KY); Hybrid; USD 59,314,000 - 62,867,000; Full time

Job summary

Joliet Junior College Library is seeking a Specialist, Library Collection Management to focus on clerical technical services, copy cataloging, acquisitions, and catalog maintenance. The role requires attention to detail and comfort working with a diverse user base in a fast-paced environment.

The position reports to the Department Chair and Technical Services Librarian, with duties spanning materials processing, integration of electronic resources, and staying current with consortial policies.

Qualifications

• LTA certificate or 3 years library technical services or collection management experience.
• Knowledge of current cataloging standards for print, non-print materials, including electronic resources.
• Excellent verbal and written communication; ability to work with diverse population.

Responsibilities

• Demonstrate exemplary customer service and assist users in-person and online.
• Uphold and interpret library procedures for users.
• Determine user needs and locate materials; assist with technical equipment.
• Engage in committees and projects supporting the library and college.
• Maintain cooperation with staff to process materials and support curriculum.
• Enter data for purchase requests and verify order accuracy.
• Order physical and online resources; monitor open orders and communicate status.
• Prepare reports on materials status (received, backordered, cancelled).
• Perform preliminary original cataloging and database maintenance.
• Create and maintain bibliographic and holdings records; support automated systems.
• Integrate electronic resources (ebooks, streaming video) into the ILS.
• Develop QA standards for catalog and manage union holdings.
• Prepare and conserve materials; supervise student workers and staff.
• Assist with inventory, retention, and declassification tasks.
• Keep current with tech tools to aid automated workflows.
• Assist with marketing and displays for the library.
• Collect statistics and generate relevant reports.
• Open/close the library as needed.

Skills

LTA certificate

Cataloging knowledge

Communication skills

PC skills

Self-motivation

Team collaboration

Cultural competence

Education

Library technical services experience

Collection management experience

Tools

Microsoft Office

Internet proficiency

Job description

Specialist, Library Collection Management

Job Description:

POSITION TITLE: Specialist, Library Collection Management
STATUS: Full time
DEPARTMENT: Academic Affairs
DIVISION: Library
CLASSIFICATION: Non-exempt
UNION: TOSSC-AFT Local 604
REPORTS TO: Department Chair
PLACEMENT: Grade 105
HIRING RANGE: $20.70 - $21.94 hourly
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY

Reporting to the Department Chairperson and under the direction of the Technical Services Librarian, this position focuses on clerical library tasks within technical services, requiring expertise in copy cataloging, classification methods, acquisition of library materials, and familiarity with library operations. This position requires a detail-oriented, self-starter who takes initiative and enjoys relating to a diverse population of library users in a fast-paced work environment with multiple interruptions.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES

• 1. Demonstrate exemplary customer service and assistance, excellent communication and interpersonal skills by understanding and applying the library and college’s policies and procedures. Able to assist library users in a professional manner in-person and online.
• 2. Uphold and interpret library procedures to library users.
• 3. Determine library user needs; check on the availability of library materials; assist library users in locating library materials and refer library users to librarians as needed; aid library users requiring technical assistance with library equipment.
• 4. Engage in institutional, library, and/or consortia committees, taskforces, and projects.
• 5. Maintain a high level of cooperation with all library employees working within a team environment to prepare and process materials, in all formats, in support of the college curriculum and library collection development.
• 6. Attentiveness to detail, excellent organizational skills, and initiative in performing data entry for all materials requested for purchase; verify accuracy of each order.
• 7. Orders both physical and online resources for the library collection. Monitors open orders. Communicates with internal and external contacts to clarify status of requests and orders.
• 8. Prepare reports on the status of ordered materials, including those received, backordered, and cancelled, etc.
• 9. Performs preliminary original cataloging, database maintenance and troubleshooting.
• 10. Create, enhance, upgrade, revise and maintain bibliographic, holding, and item records for library content.
• 11. Work with automated systems to facilitate the copy cataloging of content purchased by the library at the direction of the appropriate librarians.
• 12. Integrate electronic resources including e-books, e-audiobooks, and streaming video into the integrated library system (ILS) and manage the lifecycle of those resources.
• 13. Develop, implement, and manage quality assurance standards for library’s catalog in accordance with consortial policies and procedures.
• 14. Manage and maintain holdings in union catalog(s).
• 15. Prepare, repair, and conserve library materials in all formats. Train and oversee student employees and other relevant library staff in these techniques.
• 16. Participate in the inventory, retention, and declassification of purchased and donated items in the library collection.
• 17. Investigate and keep current with technological tools to assist in all automated phases of the technical services workflow by engaging in ongoing professional development opportunities, as funding allows.
• 18. Assist with library marketing initiatives, including creating displays.
• 19. Collect and compile relevant statistics and reports.
• 20. Create, enhance, upgrade, revise and maintain bibliographic, holding, and item records for library content.
• 21. Open/close the library as needed.
• 22. Perform other projects and duties as assigned.

MINIMUM QUALIFICATIONS

• 1. Library Technical Assistant (LTA) certificate or 3 years library technical services or collection management experience.
• 2. Knowledge of current cataloging standards and general principles of cataloging print and non-print materials, including electronic resources.
• 3. Excellent verbal and written communication skills, and ability and willingness to work cooperatively with a diverse population in a team-based work environment.
• 4. Extensive personal computer skills and a thorough knowledge of several software applications including Microsoft Office Suite for Windows and/or Mac, E-mail, and Internet.
• 5. Ability to work under minimal supervision by being self-motivated/self-disciplined.
• 6. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
• 7. Demonstrated commitment to the college’s core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

PREFERRED QUALIFICATIONS

• 1. Academic library experience.
• 2. Experience in knowledge or collections management
• 3. Experience with automated library systems and additional computer applications.
• 4. Experience with library authentication systems.
• 5. English and Spanish verbal and written communication proficiency.
• 6. Demonstrated multicultural competence.

PHYSICAL DEMANDS

• 1. Normal office physical demands.
• 2. Ability to lift and transport up to 50 pounds including moving book trucks, lifting and physical processing of materials.
• 3. Ability to access computer screens and electronic records in software packages currently used by the library and college with the ability to input data to the correct systems.

WORKING CONDITIONS

• 1. Duties are performed indoors in the usual office environment.

Joliet Junior College Library , Will County