Library Associate, University Library System

Wayne State University; Detroit (MI); On-site; USD 31,000 - 37,000; Full time

Job summary

Wayne State University in Detroit is seeking an entry-level Library Associate for the University Library System. The role provides routine library support across public/technical services, including circulation, reference and media desk duties.

The position requires a high school diploma, basic office skills, and the ability to operate library systems such as OCLC, Imagine and Horizon. Some evening or weekend shifts may be needed.

Qualifications

• High school graduate or equivalent; basic office experience preferred.
• Light typing with emphasis on accuracy; data entry skills.

Responsibilities

• Perform routine circulation, reference and media desk services.
• Process interlibrary loan and requests for book charges, discharges and renewals; register library cards.
• Assist patrons with bibliographic searches and teach basic use of online systems.

Skills

Strong organizational skills

Effective communication

Attention to detail

Education

High school diploma or equivalent

Tools

OCLC

Imagine

Horizon

Job description

Library Associate, University Library System

Wayne State University is searching for an experienced LibraryAssociate, University Library System at its Detroit campuslocation.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Position Purpose

Perform standardized library work providing routine clericalsupport for either a public or technical service unit in the University Library System. Work activities necessitatefamiliarization with basic library methods and procedures and the ability to utilize on-line computer systems and standard officeequipment.

Essential Functions

Perform routine circulation, reference and media desk services.Process interlibrary loan and other requests for book charges,discharges, and renewals; library card registration. Assist librarypatrons with routine bibliographic searches (e.g. locatemonographs, periodicals, serials, audio visual tapes, microficheand film); provide general instruction in the operation of theonline computer systems, e.g. Imagine and Horizon,microfiche/microfilm readers and copiers.

Assist with receiving and bindery/preservation functions followingestablished detailed procedures. Operate computer terminal toaccess, enter and retrieve information involving multiple displayformats and the coding and interpretation of data. Data enteroriginal cataloging and transfer records; conduct searches; correctand update bibliographic and holding records via OCLC systembibliographic database.

Participate in general office functions as needed. Prepare andprocess appropriate University forms, paperwork and generalcorrespondence. Operate standard and nonstandard office equipmentand machines, e.g. typewriter, photocopier, computer terminal,microfilm/microfiche readers. Answer telephone calls, take messagesand route inquiries to appropriate personnel. Maintain departmentfiles; prepare materials for mail (e.g. Detroit Area LibraryNetwork (DALNET) information and interlibrary loan request).

Compile data for monthly and special reports (e.g. bimonthlyacquisition list) regarding departmental operations. Maintain andupdate daily activity logs and work order requests. Processinvoices to initiate vendor payment.

May provide functional work direction of assigned tasks to studentor parttime support personnel. Assign and monitor routine tasks.Train and assist in appropriate methods and procedures.

Update and maintain library information on Wayne State University’sinternet web pages.

THIS DESCRIPTION IS INTENDED TO INDICATE THE KINDS OF TASKS ANDLEVELS OF WORK DIFFICULTY THAT WILL BE REQUIRED OF POSITIONS THATWILL BE GIVEN THIS TITLE AND SHALL NOT BE CONSTRUED AS DECLARINGWHAT THE SPECIFIC DUTIES AND RESPONSIBILITIES OF ANY PARTICULARPOSITION SHALL BE. IT IS NOT INTENDED TO LIMIT OR IN ANY WAY MODIFYTHE RIGHT OF ANY SUPERVISOR TO ASSIGN, DIRECT AND CONTROL THE WORKOF EMPLOYEES UNDER THEIR SUPERVISION. THE USE OF A PARTICULAREXPRESSION OR ILLUSTRATION DESCRIBING DUTIES SHALL NOT BE HELD TOEXCLUDE OTHER DUTIES NOT MENTIONED THAT ARE OF SIMILAR KIND ORLEVEL OF DIFFICULTY.

Open and close building facility and maintain secure area. May berequired to work evening and weekend shifts. Monitor supply andequipment inventory; order materials and contact vendorrepresentatives as necessary.

Process course material reserve requests. Create and update coursereserve online and written records. Obtain and prepare reserveitems through online searches and retrieval from stacks. Providefaculty with information regarding general reserve procedures andspecific reserve requests.

Perform related work as assigned.

ADDITIONAL COMMENTS

This entry level classification is designed to provide routineclerical support for either a public or technical service unit inthe Library System. Work activities necessitate familiarizationwith basic library procedures, e.g. circulation, loan, reference,media, preservation and receiving services. The incumbent isexpected to operate a computer terminal to access, enter and retrieve information via OCLC, Imagine and Horizon systems. Theincumbent is expected to have the ability to communicateeffectively when assisting patrons with library procedures, methodsand operations. This classification may be expected to work eveningor weekend shifts. Work routines necessitate keen attention todetail and the ability to follow standardized work routines orprocedures. This classification is generally assigned to a publicor technical service unit in the University Library system. Thisclassification reports to and receives work direction from aprofessional/administrative, academic staff or management levelposition.

Minimum Qualifications

High school graduate or an equivalent combination of educationand/or experience.

Some office experience preferred; light typing with emphasis onaccuracy; data entry skills.

Ability to operate computer terminal, standard and non-standardoffice equipment, e.g. typewriter,

photocopier, microfiche/microfilm reader.

Strong organizational skills; keen attention to detail and meetdeadlines.

Ability to communicate effectively with others.

Ability to work a flexible schedule when needed including weekendand evening hours.

Ability to work a regular schedule including weekends andevenings.

Typically, incumbents have held positions as an Office Clerk and/orstudent employee in a library

facility.

School/College/Division

H01 - University Libraries

Primary Department

H0106 - Public Services

Employment Type

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding / Salary Information

• Compensation type: Annual Salary
• Salary minimum: $30,544
• Salary hire maximum: $36,651

Working Conditions

Normal office environment.

This position must be filled pursuant to the provisions of acollective bargaining agreement, and as such may be filled by aqualified bargaining unit member, should one apply.

Location and Schedule

Undergraduate Library

Monday thru Friday

7:30am to 4:00pm.

Job Openings

• Number of openings: 1
• Reposted position: No

Background check requirements

University policy requires certain persons who are offeredemployment to undergo a background check, including a criminalhistory check, before starting work. If you are offered employment,the university will inform you if a background check isrequired.