Sr HR Coordinator

Project Brilliance, LLC; West Palm Beach (FL); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401k with company matching

PTO

Job summary

Project Brilliance, LLC is seeking an HR Coordinator to manage leaves, benefits reconciliation, and talent acquisition support. The role requires strict adherence to compliance and strong organizational skills within a healthcare/ABA environment.

You will oversee ADA/PWFA processes, maintain pristine HR files for approximately 75 clinical staff, and coordinate with administrators to track certifications while supporting recruiting and onboarding activities.

Qualifications

• 2–4 years of progressive Human Resources experience.
• Healthcare/behavioral health (ABA) setting experience is a big plus.
• Solid understanding of FMLA, ADA, and I-9 rules.

Responsibilities

• Leave and accommodation management for FMLA, non-FMLA, pregnancy leaves, and ADA requests.
• Manage the interactive process for ADA/PWFA compliance with proper documentation.
• Audit and reconcile monthly benefit invoices and timecards; assist with monthly benefit meetings.
• Maintain digital HR files (75 clinical staff) and ensure I‑9 accuracy.
• Track and audit clinical certifications for compliance.
• Assist recruiter with sourcing and interviewing behavior therapists; backup for New Hire Orientation.
• Enter and manage lifecycle data in ADP Workforce Now; update job descriptions and policies.

Skills

Attention to detail

Organizational skills

Compliance mindset

Tools

ADP Workforce Now

Employee Navigator

MACBook

Google Suite

Job description

Project Brilliance is an ABA therapy company committed to providing the best quality, ethical, and most innovative ABA therapy to children on the autism spectrum and other related developmental disabilities. We aim to not only help children gain valuable skills, but to also help their families lead fulfilled and successful lives together. Our services are provided in center, at home and in a school setting.

Job Summary

We are looking for a detail-oriented, tech-savvy HR Coordinator to join our growing HR team. In this role, you will play a critical part in keeping our department running smoothly by managing the lifecycle of our employee leaves, ensuring accuracy in our benefits reconciliation, and supporting our talent acquisition pipeline. This position requires a high degree of organizational skill, a strict adherence to compliance, and a collaborative spirit.

Job Responsibilities Are

• Leave & Accommodation Management: Act as the internal point person for all employee leaves of absence, including FMLA, non-FMLA, pregnancy leaves, and ADA accommodation requests.
• Interactive Process Management: Manage the good-faith "interactive process" for federal ADA and Pregnant Workers Fairness Act (PWFA) requests, ensuring accurate medical documentation is collected minimally and stored securely in standalone medical files separate from standard HR folders.
• Benefits & Payroll Reconciliation: Enter new hires into Employee Navigator, audit weekly timecards, and carefully reconcile monthly benefit invoices against payroll deductions to ensure zero errors. Act as backup to HR Asst for preparing Monthly Benefit meetings.
• HR System & File Management: Maintain pristine digital HR files for our clinical staff (RBT2s to BCBAs, approx. 75 files), auditing new hire documentation and ensuring absolute accuracy of I-9 forms.
• Credentialing & Certification Oversight: Partner with administrative assistants to track and audit clinical certifications across the organization, ensuring 100% compliance.
• Recruiting & Onboarding Support: Assist our primary recruiter by sourcing and interviewing behavior therapists. Act as the primary backup facilitator for our weekly New Hire Orientation.
• Data & Compliance Support: Enter and manage employee lifecycle data within ADP Workforce Now. Assist the HR Director with updating job descriptions and company policies.

What We’re Looking For (Qualifications)

• Experience: 2–4 years of progressive Human Resources experience. Prior experience in a healthcare or behavioral health (ABA) setting is a massive plus.
• Tech Stack: Direct experience utilizing ADP Workforce Now and Employee Navigator. MACBook, Google Suite (Google Calendar, Sheets, Docs) (or highly equivalent HRIS/Benefit enrollment platforms) is preferred.
• Compliance Knowledge: Solid foundational understanding of employment laws regarding FMLA, ADA, and I-9 verification rules.
• The Details Matter: You are someone who genuinely enjoys auditing data, catching discrepancies in billing, and keeping digital structures organized.
• Tri-Layer Leave Expertise: Deep operational understanding of the intersection between FMLA, ADA, and PWFA (including the distinction between a "serious health condition" and a "disability"). Must understand how to evaluate leave as a reasonable accommodation even if an employee does not qualify for federal FMLA.

Benefits

• Full Benefit Package including: Medical/Dental/Vision, Co Life, Vol Life, Vol STD, Vol LTD, Accident/Hospital Indemnity Plans, FSA, DCA, HAS, 401k w company matching, PTO

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Stationary Position: Must be able to remain in a stationary position (sitting or standing) for prolonged periods (up to 75% of the workday) while auditing files, reviewing timecards, and managing HR systems.
• Movement: Constantly operates a computer, keyboard, and other office productivity machinery (phones, copy machine, and printer) to reconcile benefit invoices and input payroll deductions. Occasional movement within the office to access file cabinets or assist with new hire orientations.
• Communication: Frequently communicates with employees, job applicants, and external benefits vendors regarding leaves of absence, open enrollment, and clinical certifications. Must be able to accurately exchange, comprehend, and convey detailed information in these scenarios.
• Visual/Cognitive Perception: Must be able to detect, recognize, inspect, and evaluate complex digital records, spreadsheet data, and legal compliance documents (such as Form I-9s).
• Lifting: Occasionally moves or transports office supplies, new hire orientation materials, or physical personnel files weighing up to 15 pounds.

Work Environment

This position operates in a office environment with moderate to loud noise levels. This role routinely uses standard office equipment such as computers, phones, and photocopier, scanner.

Our work schedule is: 9:00am - 5:00pm Mon-Fri.

Compensation details

24-26