Sr. Grants & Contracts Analyst (William H. Gates Institute within Population Family Reproductive

Johns Hopkins University; Baltimore (MD); Remote; USD 64,000 - 113,000; Full time

Job summary

Johns Hopkins University seeks a Sr. Grants & Contracts Analyst to provide professional level sponsored funds management, focusing on pre-award and post-award duties such as proposal preparation, budgeting, account maintenance, invoicing, and compliance.

The role handles complex grants/contracts, including NIH/NSF/DOD/NASA guidelines, with duties spanning from proposal review to closeouts. Remote work is available; experience in academic medical settings is preferred.

Qualifications

• Bachelor’s degree required; four years of related sponsored research/financial experience.
• Experience with NIH/NSF/DOD/NASA guidelines and sponsor compliance.
• Knowledge of award/account management, budgets, and closeout processes.

Responsibilities

• Oversee complex award management activities including monitoring, audits, and reporting.
• Coordinate with faculty and ORA on submissions and guidance for sponsor guidelines.
• Prepare timely budgets for PI review and ensure accuracy of content.
• Serve as liaison between research units, central offices and funding agencies.
• Ensure compliance with sponsor guidelines, internal protocols, and COI policies.
• Maintain updates on current awards with regular audits and financial status reporting.
• Manage post-award processes including award setup, cost transfers, and finalization of subcontract paperwork.
• Assist with closeouts as needed.

Skills

Analytical skills

Attention to detail

Grant proposal preparation

Grant regulations

Grants and contracts management

Oral and written communications

Record keeping

Regulatory compliance

Relationship management

Knowledge of NIH/NSF/DOD/NASA

Education

Bachelor’s Degree

Tools

QuickBooks

JEMS

Job description

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

We are seeking a Sr. Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

Specific Duties & Responsibilities

• Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
• Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations and commercial companies.
• Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
• Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.
• Responsible for timely budget preparation for principal investigator review.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.
• Provide groundwork for subcontract negotiations.
• Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution,
• account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.
• Provide information and assistance to complete closeouts as needed.
• Other duties as assigned.

In Addition to the Duties Listed Above

• This Sr. Grants & Contracts position role will specifically support an award funded in Nigeria.
• This role will also be centralized into Research Administration within 6 months of hire; along with moving to a new ERP in July 2027.

Minimum Qualifications

• Bachelor’s Degree.
• Four years of related experience in sponsored research and/or financial positions.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• Experience in an academic or medical setting.
• Familiarity with Quickbooks, JEMS.

Technical Qualifications & Specialized Certifications

• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

Technical Skills & Expected Level of Proficiency

• Analytical Skills - Intermediate
• Attention to Detail - Intermediate
• Grant Closeout Procedures - Intermediate
• Grant Proposal Preparation - Intermediate
• Grant Regulations - Intermediate
• Grants and Contracts Management - Intermediate
• Oral and Written Communications - Intermediate
• Record Keeping - Intermediate
• Regulatory Compliance - Intermediate
• Relationship Management - Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $64,470 - $112,850 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday to Friday: 8:30am – 5:00pm
FLSA Status: Exempt
Location: Remote
Department name: PFRH Gates Institute
Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza (\"the flu\") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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