Sr. Grants & Contracts Analyst

The Johns Hopkins University

Maryland

Remote

USD 64,000 - 113,000

Full time

15 hours ago

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Job summary

The Johns Hopkins School of Medicine Research Management Services (RMS) is seeking a Sr. Grants & Contracts Analyst to manage sponsored funds across pre- and post-award activities, including proposal preparation, budgeting, accounting, and reporting, ensuring compliance and timely execution.

This role handles moderately to highly complex grants and contracts, coordinating with faculty, ORA, SPSS, and central finance, and will lead award setup, closeouts, and post-award processes while upholding

Qualifications

Bachelor’s degree required; four years of related experience in sponsored research or financial positions.
Equivalency options may substitute for experience/education per policy.
Experience with pre-award and post-award processes is preferred.
Knowledge of NIH, NSF, DOD and NASA guidelines is beneficial.

Responsibilities

Oversee complex award management activities including monitoring, audits, evaluations and reporting.
Collaborate with faculty and ORA/SPSS to plan and develop grant submissions to agencies and sponsors.
Ensure compliance with institutional policies and sponsor guidelines in pre-award activities.
Review proposals for accuracy and adherence to guidelines prior to signature.
Lead timely budget preparation and liaison with research units and funding agencies.
Manage post-award processes including setup, reconciliation, and closeout documentation.

Skills

Analytical Skills

Attention to Detail

Grant Closeout Procedures

Grant Proposal Preparation

Grant Regulations

Grants and Contracts Management

Oral and Written Communications

Record Keeping

Regulatory Compliance

Relationship Management

Education

Bachelor’s Degree

Job description

The Johns Hopkins School of Medicine Research Management Services (RMS) is seeking a Sr. Grants & Contracts Analyst. RMS supports the pre- and post-award administration for sponsored funding across multiple departments within the School of Medicine. RMS strives to provide the highest quality of customer service in sponsored research management to our customers, including departments, faculty, key stakeholders, and central teams including the Office of Research Administration (ORA), Sponsored Projects Shared Services (SPSS) and the School of Medicine Central Finance.

The Sr. Grants & Contracts Analyst provides dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

Specific Duties & Responsibilities

Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations and commercial companies.
Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.
Responsible for timely budget preparation for principal investigator review.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content.
Provide groundwork for subcontract negotiations.
Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.
Provide information and assistance to complete closeouts as needed.
Other duties as assigned.

Minimum Qualifications

Bachelor’s Degree.
Four years of related experience in sponsored research and/or financial positions.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications