Grants & Contracts Manager

Johns Hopkins University; Baltimore (MD); On-site; USD 73,300 - 128,300; Full time

Job summary

A leading academic institution is seeking a Grants & Contracts Manager to oversee all activities related to sponsored projects. The role involves managing pre-award, post-award, and closeout processes for various grants while ensuring compliance with regulations and providing support to faculty. The ideal candidate will have five years of experience in sponsored research and financial positions, along with a Bachelor's degree. This position offers a hybrid work location and an annual salary range of $73,300 to $128,300.

Qualifications

• Five years of related experience in sponsored research and/or financial positions required.
• Must have supervisory experience in grants and contracts.
• Knowledge of JHU accounting system preferred.

Responsibilities

• Oversee pre-award, post-award, and closeout activities for grants.
• Provide guidance on compliance and regulations to faculty.
• Manage sponsored portfolios and internal audits.

Skills

Leadership

Budget management

Compliance knowledge

Communication

Education

Bachelor's Degree

Tools

JHU online systems

Job description

We are seeking a Grants & Contracts Manager who will be responsible for all activities related to the sponsored projects within a department, center and/or division. The Manager will oversee pre-award, post-award and closeout activities for a variety of grants/contracts with varying levels of complexity, and will manage a staff of two or more professional and para‑professional level positions. They will serve as the first point of contact and resource guide for department faculty and analysts for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations and commercial contract proposals, including instruction on protocol, regulations and guidelines pertinent to the agency or university.

Job Scope / Complexity

The role provides broad and in‑depth guidance on protocols, regulations and guidelines to PIs and other scientific/research professionals within the university and with external research/administrative professionals. It offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department. The manager works closely with faculty and staff on complex awards and submissions, provides ongoing staff training, disseminates information on new regulations and compliance rules, and provides quarterly and annual sponsored funding reports as needed to department, center and/or division leadership. The manager is the final point of contact for the department, center and/or division with faculty, grants and sponsored research staff.

Types of Sponsored Awards

This position works independently on a variety of complex level grants/contracts including those from NIH, NSF, DOD and NASA. Grants and contracts may involve highly detailed budgets, multiple projects, cores and sub‑awards, investigator‑initiated, consortium and new center projects, defense grants, higher complexity foundation grants and pharmaceutical company clinical trials. The manager also provides direction and assistance to analysts with Sub‑awards from other institutions on their federal pass‑through grants and may work directly with management of non‑sponsored funds, including general funds and gifts, on a limited basis.

Specific Duties & Responsibilities

• Serve as department/division liaison for the Departmental Sponsored Projects Office, Office of Research Administration and University Shared Services.
• Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Responsible for departmental pre‑review of complex proposals.
• Manage process of final grant package presentation and approval with the Office of Research Administration.
• Responsible for timely preparation of proposal budget for Principal Investigator review.
• Revise and advise on approved budget changes to awarded grants/contracts.
• Manage the sponsored portfolios of various departmental faculty.
• Develop and oversee the maintenance of budget monitoring systems for JHU departmental funds; review SAP reports, analyze variances and take appropriate action.
• Manage internal sponsored audits and develop an account reconciliation system for sponsored accounts.
• Develop reports for forecasting and trending of expenditures of awards.
• Manage the process for delivering the technical and financial reports for private and government sponsors.
• Provide ongoing guidance, facilitation & expertise to faculty in their grant pursuit efforts by providing analysis of all grant and contract applications.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts, and provide relevant updates and reports to departmental leadership as needed.
• Assist with closeout of grants and contracts and provide regular reporting to principal investigators on financial status of grants, contracts and discretionary accounts.
• Ensure that post‑award processes are coordinated appropriately by members of the grants & contracts team, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.
• Ensure that post‑award responsibilities are completed, including budget distribution, account reconciliation, e‑form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Oversee and direct all aspects of complex award management activities and provide oversight to other members of the grants & contracts team, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
• Ensure compliance in all other areas related to grant and contract management, including compliance registrations, safety and environmental health issues, internal protocols, conflicts of interest, etc.
• Manage the performance and efficiency of other members of the departmental grants and contracts team.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s Degree.
• Five years of related experience in sponsored research and/or financial positions. Two of those years must include working in a lead or supervisory capacity with extensive supervisory responsibilities or high-level, direct involvement in JHU grants and contracts leadership development training projects, serving as a recognized subject matter expert.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Knowledge of JHU online systems for budgets, purchasing and accounting.
• Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices.

Classified Title: Grants & Contracts Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $73,300 - $128,300 Annually ($114,550 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday‑Friday, 8:30 am – 5:00 pm
FLSA Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Oph Finance
Personnel area: School of Medicine