Sr. Grants and Contracts Analyst (School of Government and Policy)

The Johns Hopkins University; Baltimore (MD); Hybrid; USD 64,000 - 113,000; Full time

Job summary

The Johns Hopkins University is seeking a Sr. Grants & Contracts Analyst to provide professional level sponsored funds management for most tasks, focusing on pre-award and post-award functions such as proposal prep, submission, budgeting, accounts, invoicing and closeouts.

The role handles complex grants/contracts and supports compliance with federal and sponsor guidelines, working with faculty, ORA and central offices to ensure timely, accurate award management.

Qualifications

• Bachelor's degree required.
• Four years of related experience in sponsored research and/or financial positions.
• Substitution rules per JHU equivalency formula may apply.
• Completion of the Research Administration Training Program equals two years of relevant experience.

Responsibilities

• Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
• Partner with faculty and budget staff and ORA for planning and development of submissions to federal agencies, private foundations, and companies.
• Ensure compliance with institutional pre-award policies and sponsor guidelines.
• Review proposals for accuracy before submission.
• Prepare timely budgets for PI review.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and justifications for completeness.
• Provide groundwork for subcontract negotiations.
• Ensure compliance with sponsor guidelines and internal protocols.
• Maintain updates on current awards with regular audits and PI reports.
• Manage post-award processes including award setup, account setup verification, and staffing setup.
• Distribute budgets, perform account reconciliation, set up e-forms, track effort, manage cost transfers, and finalize subcontract paperwork.
• Assist with closeouts as needed.
• Other duties as assigned.

Skills

Grant guidelines knowledge

Budgeting

Analytical skills

Education

Bachelor's Degree

Research Administration Training Program

Job description

We are seeking a Sr. Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

Specific Duties & Responsibilities

• Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
• Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations and commercial companies.
• Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
• Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.
• Responsible for timely budget preparation for principal investigator review.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.
• Provide groundwork for subcontract negotiations.
• Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution,
• account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.
• Provide information and assistance to complete closeouts as needed.
• Other duties as assigned.

Minimum Qualifications

• Bachelor's Degree.
• Four years of related experience in sponsored research and/or financial positions.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• Experience in an academic or medical setting.

Technical Qualifications & Specialized Certifications

• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

Classified Title: Sr. Grants & Contracts Analyst

Role/Level/Range: ATP/04/PD

Starting Salary Range: $64,470 - $112,850 Annually ($90,000 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: Monday-Friday 8:30am-5pm

FLSA Status: Exempt

Location: Hybrid/Homewood Campus

Department name: Staff

Personnel area: School of Government & Policy