Sr. Grants & Contracts Analyst (Ophthalmology)

Johns Hopkins University; Baltimore (MD); Hybrid; USD 64,000 - 113,000; Full time

Job summary

Johns Hopkins University in Baltimore seeks a Sr. Grants & Contracts Analyst to manage pre-award and post-award functions, including proposals, budgets, accounts, billing, reporting, and closeout.

The role requires coordinating with faculty and ORA, ensuring compliance with NIH/NSF/DOD guidelines, complex award management, and effective communication with investigators and leadership.

Qualifications

• Bachelor's Degree required.
• Four years of related experience in sponsored research and/or financial positions.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience.

Responsibilities

• Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
• Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations and commercial companies.
• Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
• Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature.
• Responsible for timely budget preparation for principal investigator review.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.
• Provide groundwork for subcontract negotiations.
• Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.
• Provide information and assistance to complete closeouts as needed.
• Other duties as assigned.

Skills

Analytical

Attention to Detail

Grant Closeout Procedures

Grant Proposal Preparation

Grant Regulations

Grants and Contracts Management

Oral and Written Communications

Record Keeping

Regulatory Compliance

Relationship Management

Education

Bachelor's Degree

Job description

Johns Hopkins, founded in 1876, is America's first researchuniversity and home to nine world-class academic divisions workingtogether as one university.

We are seeking a Sr. Grants & ContractsAnalyst who will provide dedicated professional levelsponsored funds management for more than 80% of time with specificresponsibility for pre-award and post-award functions thatincludes, but may not be limited to, proposal preparation,submission, budget development, account maintenance and oversight,billing/invoicing, reporting, compliance, and closeout.

This position works independently on a variety ofgrants/contracts that range from moderately to highly complex.These grants, contracts and awards may involve highly detailedbudgets, multiple projects, cores and subawards,investigator-initiated projects, consortiums, DOD requirements,higher complexity foundation grants and pharmaceutical companysponsored clinical trials. While this role may assist with aspectsof non-sponsored funds, the primary focus of this position is toensure timely, effective, and efficient management of sponsoredfunding.

Specific Duties & Responsibilities

• Oversee and direct complex award management activitiesincluding monitoring and managing accounts, audits, evaluations andreporting.
• Partner with and act as final point of contact with facultyand/or budgetary staff and the Office of Research Administrationtoward the planning and development of application submissions tovarious federal agencies, private agencies/foundations andcommercial companies.
• Understand and ensure compliance with institutional policiesfor the pre-award process and sponsor guidelines.
• Review sponsored project proposals for assigned faculty priorto forwarding to the Grants & Contracts Manager and/or ORA forsignature. Ensure accuracy and adherence to relevantguidelines.
• Responsible for timely budget preparation for principalinvestigator review.
• Serve as liaison between research units, central offices andfunding agencies.
• Review budgets and related justification for appropriatenessand completeness of content.
• Provide groundwork for subcontract negotiations.
• Ensure compliance related to grant and contract management,including sponsoring organization guidelines, internal protocols,accurate protocol information within grant documents, conflicts ofinterest, etc.
• Maintain ongoing updates and communications related to currentawards, including regular auditing and reporting to principalinvestigators on financial status, and departmental leadership asneeded.
• Manage related post-award processes, including award setup,review, account setup verification, and ensure that staff are setup appropriately.
• Ensure that post-award responsibilities are completed,including budget distribution, account reconciliation, e-formsetup, effort reporting, cost transfers, invoice payments andfinalization of paperwork related to subcontract setup.
• Provide information and assistance to complete closeouts asneeded.
• Other duties as assigned.

Minimum Qualifications

• Bachelor's Degree.
• Four years of related experience in sponsored research and/orfinancial positions.
• Additional education may substitute for required experience andadditional related experience may substitute for required educationbeyond a high school diploma/graduation equivalent, to the extentpermitted by the JHU equivalency formula.

• Successful completion of the Research Administration TrainingProgram (13-15 months) is equivalent to two years of relevantexperience for this position. If an employee does not successfullycomplete the program, no additional experience will beapplied.

Preferred Qualifications

• Experience in an academic or medical setting.

Technical Qualifications & Specialized Certifications

• Knowledge of external federal guidelines/procedures for grantsand contracts, including NIH, NSF, DOD and NASA.

Technical Skills & Expected Level of Proficiency

• Analytical Skills - Intermediate
• Attention to Detail - Intermediate
• Grant Closeout Procedures - Intermediate
• Grant Proposal Preparation - Intermediate
• Grant Regulations - Intermediate
• Grants and Contracts Management - Intermediate
• Oral and Written Communications - Intermediate
• Record Keeping - Intermediate
• Regulatory Compliance - Intermediate
• Relationship Management - Intermediate

The core technical skills listed are most essential;additional technical skills may be required based on specificdivision or department needs.

Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $64,470 - $112,850 Annually ($98,300targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday-Friday, 8:30 am - 5:00 pm
FLSA Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Oph Finance
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

The following additional provisions may apply depending on which campus you will work. Your recruiter will adviseaccordingly.

During the Influenza ("the flu") season, as a condition ofemployment, The Johns Hopkins Institutions require all employeeswho provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination orpossess an approved medical or religious exception. Failure to meetthis requirement may result in termination of employment.

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