Sr. Grants & Contracts Analyst, Post-Award (SOM - Central Finance)

The Johns Hopkins University

Baltimore (MD)

Remote

USD 63,000 - 110,000

Full time

37 hours ago

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Job summary

The Johns Hopkins School of Medicine Research Management Services (RMS) is seeking a Sr. Grants & Contracts Analyst, Post-Award to manage sponsored funds, including pre- and post-award functions, budgets, invoicing and reporting.

This role handles complex awards and will collaborate with ORA, SPSS, and central finance. The successful candidate will ensure compliance, timely budgeting, account maintenance and closeout support across departments, while coordinating with faculty and leadership as

Qualifications

Bachelor’s Degree required; four years related experience in sponsored research or financial positions.
Experience with research administration programs and sponsor guidelines preferred.
Completion of the Research Administration Training Program (13-15 months) or equivalent.

Responsibilities

Oversee complex award management activities including monitoring and reporting.
Support pre-award and post-award functions like budget development, invoicing and closeout.
Coordinate with ORA, SPSS, and central finance on submissions and compliance.
Review proposals for accuracy and adherence to guidelines.

Skills

Analytical skills

Attention to detail

Grant closeout procedures

Grant proposal preparation

Grant regulations

Grants and contracts management

Oral and written communications

Record keeping

Regulatory compliance

Relationship management

Education

Bachelor’s degree

Job description

The Johns Hopkins School of Medicine Research Management Services (RMS) Is seeking a Sr. Grants & Contracts Analyst, Post-Award. RMS supports the pre- and post-award administration for sponsored funding across multiple departments within the School of Medicine. RMS strives to provide the highest quality of customer service in sponsored research management to our customers including departments, faculty, key stakeholders and central teams including the Office of Research Administration (ORA), Sponsored Projects Shared Services (SPSS) and the School of Medicine Central Finance.

The Sr. Grants & Contracts Analyst provides dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

Specific Duties & Responsibilities

Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations and commercial companies.
Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.
Responsible for timely budget preparation for principal investigator review.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content.
Provide groundwork for subcontract negotiations.
Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.
Provide information and assistance to complete closeouts as needed.
Other duties as assigned.

Minimum Qualifications

Bachelor’s Degree.
Four years of related experience in sponsored research and/or financial positions.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications