Sr. Grants and Contracts Manager

Public Health, Department of; United States; On-site; USD 62,000 - 82,000; Full time

Benefits offered by this job

Flexible schedule

Health insurance

Retirement plan (ERS GSEPS)

Paid holidays

Vacation and sick leave

Paid parental leave

Dental

Vision

Long-term care

Life insurance

Job summary

The Grants and Contracts Manager position at the Georgia Department of Public Health is responsible for strategic coordination, administration, oversight, and compliance of all grants and contracts within WCNS. This role requires strong grants and procurement knowledge, vendor management, and adherence to state procurement rules.

The successful candidate will develop budgets and reports, support major grant applications like Title V, train staff, and monitor contract actions from pre-award to

Qualifications

• Bachelor's degree with four years in a managerial or supervisory role, or eight years in related professional experience.
• Equivalent combination of knowledge, education, job or intern experience, training, or certifications may substitute.
• Verifiable experience in State of Georgia Vendor Management, Procurement and Contract/Grant Administration.

Responsibilities

• Grant Management: oversee lifecycle of federal/state grants, budgets, reporting, and closeouts.
• Contracts Management: develop and monitor contracts, CARs, amendments, renewals, and terminations.
• Training & Development: provide guidance and training on contract administration and compliance.

Skills

Grant/Contract management

Public sector procurement

Vendor management

Compliance

Education

Bachelor's degree in operations management, business administration, or related field

Tools

Workday

Jaggaer

Microsoft Office Suite

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title: Sr. Grants and Contracts Manager Agency: Department of Public Health Job Requisition ID: JR0000004436 Shift: Day (United States of America) Compensation Details: PAY GRADE: N $62,331.12 - $81,955.29

Job Description: This is a FEDERAL GRANT FUNDED position and is subject to available grant funds. Click HERE for Video Who We Are. We protect lives. The Georgia Department of Public Health (DPH) is the lead agency entrusted by the people of Georgia to protect lives and promote healthy lifestyles in communities throughout the state. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing for and responding to disasters.

What We Offer.

• Make a Professional Impact - Build your career where it matters and protect lives in the community where you live, work, and play.
• Enjoy Workplace Flexibility - Experience flexibility in how you work so you can be your best self for you and the people of Georgia.
• Work with a Dynamic and Diverse Team - Collaborate with employees who share ideas and leverage collective strengths.
• Achieve Career Longevity - Take advantage of opportunities for learning and development that support a long-term career.
• Take Part in a Hands-on Working Culture - Work in a unique culture of active engagement and problem-solving, no matter your role.
• Feel Pride in Where you Work - Be part of making an impact in public health alongside dedicated people just like yourself.

Job Description: The Grants and Contracts Manager is responsible for the strategic coordination, administration, oversight, and compliance of all grants and contracts within the Division of Women, Children, and Nursing Services (WCNS). This role requires strong grants, contract and compliance knowledge, procurement experience, and vendor management.

Job Duties and Responsibilities:

• Grant Management: Oversee the full lifecycle of federal, and state, including pre-award planning, application development, award acceptance, and closeout activities. Serve as the primary liaison between division programs, finance staff, legal, and Division of Finance Grants Management Office regarding grant administration. Collaborate with Program and fiscal staff to ensure timely and accurate preparation of grant budgets, budget revisions, and financial reporting requirements. Monitor grant performance to ensure reporting deadlines. Develop, maintain, and manage a comprehensive Division Grants Calendar to track application deadlines, reporting requirements and deadlines, deliverables, and closeout activities. Establish and maintain centralized electronic grant files, including award documents, budgets, correspondence, reporting schedules, and supporting documentation. Work with program staff to coordinate the preparation and submission of programmatic and financial reports to funding agencies. Provide technical assistance, guidance, and training to program staff regarding grant management procedures. Support the development and submission of major grant applications, including Title V and other federally funded programs. Participate in special project at the discretion of leadership.
• Contracts Management: Develops, implements, and manages contracts including the creation, reviewing and routing of Contract Action Requests (CAR), contract shells, amendments, renewals, extensions and terminations. Provides technical guidance and consultation to Division staff regarding contract development, preparation of contract proposals to ensure consistency with contract policies and procedures. Collaborate with finance and procurement staff to develop requisitions and ensure contract-related expenditures align with approved budgets and funding requirements. Provides technical assistance and support to vendors related to contract deliverables and invoice processing. Establish planning schedules and checkpoints to ensure timely contract actions. Maintain record system to track contract activities and timelines. Maintain a working knowledge of applicable state and agency procurement rules, and Georgia Procurement Manual. Track and report on key procurement and contracting performance indicators to support management decisions. Identify trends, best practices, and variances in contract performance, offering recommendations to improve operational efficiency and vendor relationships. Support audits, reporting, and internal reviews by providing contract documentation and status updates, as required Assist new suppliers in obtaining a supplier ID. Review and process completed Supplier Change Request Forms. Develops and maintains business relationships with internal and external customers. Contract Monitoring: Assist with development of a contract monitoring process
• Training & Development: Provide training and technical assistance to Division staff on contract administration processes, compliance requirements, and best practices. Provide ongoing task guidance and training for team members to enhance their performance and ensure effective contract management.

Preferred Qualifications:

• 3+ year contracting and procurement experience in the public sector
• Proficiency in Microsoft Office applications including Excel, Word, Outlook, PowerPoint, SharePoint
• Verifiable experience in State of Georgia Vendor Management, Procurement and Contract/Grant Administration.
• Certification through the Georgia Department of Administrative Services (DOAS), State Purchasing Division (SPD) as a Georgia Certified Procurement Manager (GCPM)
• Possess expertise in the Georgia Procurement Manual and related regulations and be proficient with relevant software systems such as Workday, Jaggaer and the Microsoft Office Suite

Additional Information:

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

Employment Information

• State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.
• DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid.
• DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.
• The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.
• Relocation assistance is not provided.
• In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department.

ADA Statement

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email [e-mail].

Equal Opportunity Employer

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.

Benefits

• Standard Benefits for Full-Time Salaried Employees: In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long-term care, and life insurance.
• Standard Benefits for Part-Time Employees: Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.

Minimum Qualifications:

• Bachelor's degree in operations management, business administration, or a related field which includes four (4) years in a managerial or supervisory role; or eight (8) years of related professional experience which includes four (4) years in a managerial or supervisory role; or four (4) years of experience required at the lower level Mgr 2, Business Ops (GSM011) or position equivalent.
• Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.