Sr. Executive Assistant (Secretary III)

Disneyland Hong Kong; Burbank (CA); On-site; USD 78,000 - 105,000; Full time

Job summary

The Walt Disney Company is seeking a Senior Executive Support Professional to provide high-level support in Corporate Legal. This role involves managing executive schedules, coordinating travel, and handling sensitive information, while fostering strong relationships across all levels of the organization. Ideal candidates will have extensive experience supporting executives and demonstrate excellent organizational skills and a professional demeanor.

Benefits

Admission to theme parks

401K participation

Paid time off

Educational reimbursement

Medical, dental, vision insurance

Qualifications

• At least 7 years supporting executives or equivalent experience.
• Strong proficiency with Microsoft Office and office equipment.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Manage the day-to-day workings of leaders, including scheduling and travel planning.
• Draft correspondence and manage confidential information.
• Plan high-profile events and assist with onboarding new employees.

Skills

Communication

Organization

Interpersonal Skills

Attention to Detail

Education

Bachelor’s degree and/or equivalent experience

Tools

Microsoft Office

SAP

Confluence

Concur

Job description

Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then a Senior Executive Support Professional position in Corporate Legal at The Walt Disney Company might be right for you.

Our Senior Executive Support Professionals are highly respected because their skills are, quite simply, essential. You’d be a key member of a dynamic, fast-paced team that is responsible for working on employment matters from the routine to the revolutionary.

This position currently reports to a Deputy General Counsel.

You would be responsible for the day-to-day workings of the leader(s) you support. Our highly collaborative and energetic team operates from the corporate center, and works with all business segments across all regions, as well as other corporate subject matter experts. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive(s) you support is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need deep knowledge of the leadership and workings of all departments across the Disney enterprise. As the “face” of your executive(s) within The Walt Disney Company, your professionalism, capability and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:

• Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you “own” completely and will provide regular assistance on others;
• Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
• Interface directly with other senior executives and their support teams – your ability to work well with people on all levels and build relationships is a very important part of your job;
• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting;
• Understand the day’s priorities so you can be strategic about how you direct phone calls;
• Schedule conference rooms, meetings and video chats;
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;
• Draft letters, emails, and slide decks on behalf of your leaders and proofread documents created by others;
• Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization;
• Manage large purchase orders and vendor contracts; and
• Plan large, high-profile events like off-sites and team-building activities.

Here’s what you will need to be successful in this role:

• At least 7 years supporting executives and/or equivalent experience;
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
• Desire to immerse yourself fully and learn all aspects of your executive’s business;
• Ability to manage multiple tasks in a fast-paced and constantly-changing environment while prioritizing deadlines/deliverables;
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
• A calm head and steady hand to deal with the unexpected;
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
• Complete reliability handling confidential, often highly sensitive information;
• Desire to truly be helpful to your leaders and co-workers and to go the extra mile without being asked;
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time may be needed;
• Very strong organizational skills and extreme attention to detail; and
• A highly professional demeanor, positive outlook and a can-do attitude.

It would be great if you also had these skills:

• Experience at The Walt Disney Company
• Experience working in a large public corporation, particularly within a legal department;
• Deep experience with travel planning, managing budgets and expense reporting.

The education background we are looking for:

• Required – Bachelor’s degree and/or equivalent experience

Some of the perks we offer include:

• Admission to our theme parks, paid time off, 401K participation, a retirement savings plan, discounts on a wide variety of offerings, medical/dental/vision insurance and educational reimbursement – just to name a few!

工作概要:

Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then a Senior Executive Support Professional position in Corporate Legal at The Walt Disney Company might be right for you.

Our Senior Executive Support Professionals are highly respected because their skills are, quite simply, essential. You’d be a key member of a dynamic, fast-paced team that is responsible for working on employment matters from the routine to the revolutionary.

This position currently reports to a Deputy General Counsel.

You would be responsible for the day-to-day workings of the leader(s) you support. Our highly collaborative and energetic team operates from the corporate center, and works with all business segments across all regions, as well as other corporate subject matter experts. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive(s) you support is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need deep knowledge of the leadership and workings of all departments across the Disney enterprise. As the “face” of your executive(s) within The Walt Disney Company, your professionalism, capability and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:

• Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you “own” completely and will provide regular assistance on others;
• Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
• Interface directly with other senior executives and their support teams – your ability to work well with people on all levels and build relationships is a very important part of your job;
• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting;
• Understand the day’s priorities so you can be strategic about how you direct phone calls;
• Schedule conference rooms, meetings and video chats;
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;
• Draft letters, emails, and slide decks on behalf of your leaders and proofread documents created by others;
• Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization;
• Manage large purchase orders and vendor contracts; and
• Plan large, high-profile events like off-sites and team-building activities.

Here’s what you will need to be successful in this role:

• At least 7 years supporting executives and/or equivalent experience;
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
• Desire to immerse yourself fully and learn all aspects of your executive’s business;
• Ability to manage multiple tasks in a fast-paced and constantly-changing environment while prioritizing deadlines/deliverables;
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
• A calm head and steady hand to deal with the unexpected;
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
• Complete reliability handling confidential, often highly sensitive information;
• Desire to truly be helpful to your leaders and co-workers and to go the extra mile without being asked;
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time may be needed;
• Very strong organizational skills and extreme attention to detail; and
• A highly professional demeanor, positive outlook and a can-do attitude.

It would be great if you also had these skills:

• Experience at The Walt Disney Company
• Experience working in a large public corporation, particularly within a legal department;
• Deep experience with travel planning, managing budgets and expense reporting.

The education background we are looking for:

• Required – Bachelor’s degree and/or equivalent experience

Some of the perks we offer include:

• Admission to our theme parks, paid time off, 401K participation, a retirement savings plan, discounts on a wide variety of offerings, medical/dental/vision insurance and educational reimbursement – just to name a few!

The hiring range for this position in the Burbank, CA is $78,200 to $104,800 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Disability Accommodation for Employment Applications

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs Link opens in new window . We will only respond to those requests that are related to the accessibility of the online application system due to a disability.