Sr. Executive Assistant

Herbalife; Los Angeles (CA); On-site; USD 104,000 - 126,000; Full time

Job summary

Join a leading company as a Senior Executive Assistant, providing essential administrative and project management support to top executives. The role involves coordinating complex schedules, preparing high-level communications, and managing critical projects, ensuring high visibility within the organization. Bring your extensive experience and business acumen to thrive in a dynamic environment where you can significantly contribute to strategic initiatives.

Benefits

Group Health Programs

Voluntary Benefit Programs

Paid Time Off

401(k) Plan

Employee Stock Purchase Plan

Qualifications

• 7+ years supporting SVP or C-suite executives.
• Strong project management skills, managing competing priorities.
• Ability to handle confidential information with integrity.

Responsibilities

• Provide high-level administrative support to the President.
• Prepare briefing materials and presentations for meetings.
• Lead high-priority projects from concept to completion.

Skills

Project Management

Business Judgment

Emotional Intelligence

Detail-Oriented

Tech-Savvy

Education

High school diploma or equivalent qualification

Tools

Microsoft Office Suite

Collaboration Tools (e.g., Teams, Zoom)

Job description

Join to apply for the Sr. Executive Assistant role at Herbalife

Join to apply for the Sr. Executive Assistant role at Herbalife

This range is provided by Herbalife. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$104,800.00/yr - $125,800.00/yr

Overview

We’re hiring for a Senior Executive Assistant to provide high-level administrative and project management support to the Chief Strategy Officer and President of Pro2col- Blake Mallen (Personal Instagram). The Senior Executive Assistant role goes beyond traditional executive support; it’s ideal for someone who operates as a strategic liaison and problem-solver. The role is essential in helping the President operate efficiently and effectively, with a strong focus on coordination, organization and execution.

You’ll be trusted to handle complex calendars, prepare executive-level communications, and support cross-functional projects from planning to completion. The Senior Executive Assistant position is a high-impact role with high-visibility and interaction with senior leadership to drive priorities forward. This is an exciting opportunity for someone who thrives in a dynamic environment and brings both polish and precision to everything they do.

HOW YOU’LL CONTRIBUTE:

• Provide high-level, high-touch administrative support to the President, including calendar management, meeting coordination, and proactive prioritization to ensure focus on high-impact initiatives
• Represent the office of the President with professionalism and discretion when collaborating with internal and external stakeholders
• Manage highly confidential information and internal communications, ensuring alignment and discretion across key stakeholders.
• Prepare briefing materials and presentations for Board and executive meetings; synthesize complex information with clarity and impact
• Navigate ambiguity with ease and bring order to chaos in dynamic, fast-paced environments
• Lead high-priority projects from concept to completion, applying strong analytical skills to evaluate key data and drive execution across diverse initiatives
• Coordinate international and domestic travel, including itineraries and logistics across multiple time zones
• Contribute to a strong executive team culture and serve as a liaison between departments, vendors, and external partners
• Assist department on various projects as needed
• Perform additional duties as assigned
  
  
  

Qualifications

WHAT WILL SET YOU UP FOR SUCCESS:

• 7+ years supporting SVP level and/or C-suite or senior executives, with exposure to both startups and global enterprise organizations highly desired
• Strong project management skills with proven track record to handle competing priorities and complex timelines
• Shown success handling confidential information with a high level of integrity and discretion
• Strong business judgment, emotional intelligence, and the ability to operate with a high degree of autonomy
• Tech-savvy, with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with collaboration tools (e.g., Teams, Zoom)
• Comfortable flexing between strategy and execution — from high-level planning to making things happen on the ground
• Especially organized, detail-oriented, and proactive, with strong time management skills and the ability to anticipate needs.
• Thrives in fast-paced environments, easily adapting to change and shifting priorities while leading multiple tasks and deadlines effectively.
• Able to commute to both Downtown LA and Torrance offices as needed
  
  
  

EDUCATION:

• High school diploma or equivalent qualification
  
  
  

At Herbalife, we value doing what’s right. We are proud to be an equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected characteristic. We value diversity, strive for inclusivity, and believe the differences among our teammates is a key contributor to Herbalife’s ongoing success.

Herbalife offers a variety of benefits to eligible employees in the U.S. (limited to the 50 States and the District of Columbia), which includes Group Health Programs, other Voluntary Benefit Programs, and Paid Time Off. Group Health Programs include Medical, Dental, Vision, Health Savings Account (HSA), Flexible Spending Accounts (FSA), Basic Life/AD&D; Short-Term and Long-Term Disability and an Employee Assistance Program (EAP).

Other Voluntary Benefit Programs include a 401(k) plan, Wellness Incentive Program, Employee Stock Purchase Plan (ESPP), Supplemental Life/Critical Illness/Hospitalization/Accident Insurance, and Pet Insurance. Paid time off includes Company-observed U.S. Holidays, Floating Holidays, Vacation, Sick Time, a Volunteer Program, Paid Maternity and Paternity Leave, Bereavement Leave, Personal Leave and time off for voting.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email your request to [email protected].

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Wellness and Fitness Services

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