Executive Personal Assistant

Career Group; Los Angeles (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading agency at the forefront of digital tech and financial services is seeking an Executive Assistant to support their busy Founder. The ideal candidate thrives in a fast-paced environment and possesses excellent communication skills. Responsibilities include managing schedules, coordinating travel, handling expenses, and supporting HR processes. The position is fully remote but requires occasional travel.

Benefits

Vision insurance

401(k)

Medical insurance

Qualifications

• Minimum 5 years of experience supporting C-level executives.
• Comfortable working remotely the majority of the time.
• Excellent writing and verbal communication skills.

Responsibilities

• Provide strategic and administrative support to the CEO.
• Manage complex calendars with precision.
• Coordinate internal communications and workflows.

Skills

Organization

Communication

Initiative

Problem-Solving

Time Management

Proactivity

Tools

Google Workspace

Slack

Job description

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This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $80,000.00/yr

Additional compensation types

Annual Bonus

Our client, a growing agency at the forefront of digital tech and financial services, is seeking a champion Executive Assistant to become an indispensable part of their executive leadership team and provide dedicated support to their busy Founder. We’re looking for someone who thrives in a fast-paced environment, anticipates needs before they surface, and brings exemplary communication skills to every interaction. This role requires a proactive, hands-on professional with a high-touch approach to supporting top-tier executives.

The ideal candidate is highly organized, self-directed, and thrives on taking initiative. You’ll be trusted with a broad range of responsibilities that span daily operations, executive personal support, internal communications, and project coordination. This isn’t a task-by-task role—it’s about owning outcomes, streamlining workflows, and keeping high-performing leaders focused on what matters most. Experience working in a remote or hybrid setup is essential, as is the ability to juggle shifting priorities with professionalism and a solutions-first mindset.

We are seeking someone who will be a true long term fit as an Executive/Personal assistant.

Responsibilities include:

• Provide strategic and administrative support to the CEO and Founder

• Manage complex calendars and schedules with precision and foresight

• Coordinate internal communications and workflows using Slack and Google Workspace

• Track tasks and deadlines to ensure follow-through across departments

• Book and manage travel logistics, prepare itineraries, and handle meeting coordination

• Monitor and process expenses; assist with light bookkeeping and invoice tracking

• Support onboarding, benefits administration, and internal HR processes

• Liaise with vendors and external partners; assist with hiring coordination

• Collaborate with accounting on billing, payroll, and financial documentation

• Identify opportunities to streamline operations and improve internal systems

•Coordinate family and household scheduling as needed

•Assist with event planning for both professional and personal functions

•Communicate with and manage vendors (e.g., home maintenance, personal services)

•Research and obtain quotes for personal and household projects

•Handle occasional personal errands and ad hoc family-related tasks

Qualifications:

• Minimum 5 years of experience supporting C-level executives, ideally in a fast-paced or startup environment

• Demonstrated ability to take initiative, work independently, and manage multiple priorities

• Excellent written and verbal communication skills; clear, polished, and proactive

• High proficiency with Google, Slack, AI tools, and CRM

• Comfortable working remotely the majority of the time, with the ability to travel as needed

• Highly organized, detail-oriented, and solutions-focused with a strong sense of follow-through

Location: Los Angeles Based, but Fully Remote with ability to travel 1-2x a year. PST hours and flexible to work outside of "normal business hours"

Compensation: $75,000–$80,000 base + discretionary bonus

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Public Relations and Communications Services, Technology, Information and Media, and Financial Services

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Inferred from the description for this job

Vision insurance

401(k)

Medical insurance

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