Executive Assistant

Cypress HCM; Chicago (IL); Remote; USD 100,000 - 125,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support senior management in a fast-paced environment. This role involves coordinating calendars, managing travel, and preparing documents, requiring strong organizational and communication skills. Candidates should have over 4 years of experience in an executive-level administrative role.

Qualifications

• 4+ years of experience at the senior or executive level.
• Expert knowledge of MS Office (Outlook, Word, PowerPoint, Excel).
• Ability to manage time effectively and prioritize tasks.

Responsibilities

• Manage multiple calendars and travel arrangements.
• Prepare information for presentations and meetings.
• Document meeting minutes and action items.

Skills

Coordination

Project Management

Communication

Tools

Salesforce.com

Oracle

MS Office

Job description

Executive Assistant

Overview:

• We are the world’s largest professional network, built to help members of all backgrounds and experiences achieve more in their careers. Our vision is to create economic opportunity for every member of the global workforce. Every day our members use our products to make connections, discover opportunities, build skills and gain insights. We believe amazing things happen when we work together in an environment where everyone feels a true sense of belonging, and that what matters most in a candidate is having the skills needed to succeed. It inspires us to invest in our talent and support career growth. Join us to challenge yourself with work that matters.
• We trust each other to do our best work where it works best for us and our teams, and this role can be performed remotely in most locations in the country of employment.
• We are looking for an Executive Assistant to join our team.
• Location – CST Remote

Responsibilities:

• Collect and prepare information used for presentations and meetings for executive staff
• Document meeting minutes as well as manage action items
• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
• Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites
• Answer phones, screen and document incoming calls, and redirect requests to optimize the management team
• Reconcile expense reports and purchase requisitions submissions
• Develop and manage meeting communications and cadence activities
• Manage special projects for and with the senior staff
• Provide back-up support for other executive administrators
• Work with HR, Finance, Legal and other groups on reporting and reconciliation

Basic Qualifications:

• 4+ years of experience working at the senior or executive level in an administrative or coordination role

Preferred Qualifications:

• Experience with project and budget management
• Experience with Salesforce.com, Oracle, Selectica or cloud-based performance assessment tools
• Experience supporting a large, rapidly expanding global sales organization
• Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
• Demonstrated communication, teamwork and organizational skills
• Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
• Ability to quickly learn and adopt new technologies and processes
• Ability to create and modify processes and scale best practices across the organization
• Ability to confidently interact with senior and executive level management
• Ability to work in a fast-paced, startup environment
• Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision

Suggested Skills:

• Coordination
• Project Management
• Communication

Compensation:

• $43.68 to $51.42 Hourly (W2/Non-Exempt)
• Rate Dependent on Location***

Req# 15613