Sr Executive Assistant & Legal Operations Administrator

Schlage Lock Company; Carmel (IN); On-site; USD 70,000 - 90,000; Full time

Job summary

Allegion is seeking a Senior Executive Administrative Assistant & Legal Operations Administrator in Carmel, IN. This role involves supporting senior leaders and managing legal operations, requiring extensive experience and strong organizational skills. Join a company recognized for its exceptional workplace culture and commitment to diversity.

Benefits

Health insurance

401K

Tuition reimbursement

PTO

Employee discounts

Qualifications

• 10+ years of executive administrative experience.
• Legal or corporate operations experience preferred.
• Strong presence and professionalism.

Responsibilities

• Monitor calendars for the General Counsel and CIO.
• Organize meetings, travel, and conferences globally.
• Develop and maintain legal department workflows.

Skills

Communication

Organization

Attention to Detail

Discretion

Multitasking

Education

Associate degree

Tools

Microsoft Office

Legal Tracker

Job description

Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work, and visit. With more than 30 brands, 12,000+ employees globally, and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024, we were awarded the Gallup Exceptional Workplace Award, recognizing our engaged workplace culture.

Sr Executive Assistant & Legal Operations Administrator - Carmel, IN (Onsite)

Qualified candidates must be legally authorized to work in the United States. The company does not provide sponsorship for employment visas (e.g., H-1B, TN).

Allegion seeks a Senior Executive Administrative Assistant & Legal Operations Administrator to develop strategic partnerships with senior leaders, attorneys, paralegals, and other assistants to support dynamic business needs. This role requires high attention to detail, organization, and independence in a complex, global environment. It reports directly to the Senior Vice President, General Counsel, and supports the Chief Information Officer as needed.

What You Will Do:

Executive Administrative Support:

1. Monitor calendars for the General Counsel and CIO to keep leaders on schedule, resolve conflicts, and track critical issues.
2. Organize meetings, travel, conferences, and departmental activities globally.
3. Create and maintain spreadsheets and presentations for corporate reporting, including financial reports and leadership reviews.
4. Maintain a comprehensive filing system for easy data retrieval.
5. Coordinate with departments and high-level executives to ensure effective communication and scheduling.
6. Support special projects independently or with a team.
7. Prepare correspondence, memos, reports, and presentations, proofreading for accuracy and professionalism.
8. Assist with financial activities such as expense reports, invoices, and travel reimbursements.
9. Gather data, summarize information, research options, and present solutions.
10. Support legal team leaders with expense and project management, collaborating across leadership teams.

Legal Operational Support:

1. Develop and maintain legal department workflows to improve efficiency.
2. Manage legal technology tools and resources, including Legal Tracker.
3. Organize legal documents ensuring compliance and accuracy.
4. Assist with legal document preparation and filing.
5. Coordinate with vendors and law firms for budgeting, tracking, and invoice management.
6. Support department projects and initiatives.
7. Provide general administrative support to attorneys as needed.

What You Need to Succeed:

• 10+ years of executive administrative experience.
• Legal or corporate operations experience preferred.
• Associate degree preferred.
• Strong presence, communication, and organizational skills.
• Discretion, confidentiality, and professionalism.
• Detail-oriented with the ability to prioritize and multitask.
• Proficiency in Microsoft Office and legal technology tools.
• Minimal travel required.

Why Work for Us?

Allegion offers growth opportunities, professional development, work-life balance, and recognition as a Gallup Exceptional Workplace Award recipient. Benefits include health insurance, 401K, tuition reimbursement, PTO, employee discounts, community involvement, and strengths-based development.

Apply Today! Join us in making the world a safer place.

We encourage applicants from diverse backgrounds and those who may not meet every qualification to apply. We are committed to an inclusive workplace and providing accommodations for persons with disabilities.

#LI-TB1 #LI-Onsite

We Celebrate Who We Are!

Allegion is dedicated to diversity, inclusion, and equal opportunity. We embrace all differences and provide equal opportunities for all applicants and employees. For accommodations, contact our Talent Acquisition Team.

Allegion plc, 2023 | Dublin, Ireland