Sr. Executive Assistant I, Liberty Mutual Investments

Liberty Mutual Insurance; Boston (MA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Liberty Mutual Investments seeks a Senior Executive Assistant to enhance productivity and support leadership. The role involves managing executive calendars, coordinating travel, and facilitating communications within a hybrid environment. Ideal candidates will excel in a fast-paced setting and leverage advanced technologies to streamline operations.

Qualifications

• 3 to 5 years of progressive administrative experience.
• Professionalism to maintain confidentiality.
• Ability to anticipate executive needs.

Responsibilities

• Manages complex calendars and travel logistics.
• Prepares high-quality presentations and communications.
• Acts as a liaison between senior leaders and stakeholders.

Skills

Organizational skills

Attention to detail

Time management

Education

Associate's degree or equivalent

Tools

Microsoft Office Suite

Job description

Sr. Executive Assistant I, Liberty Mutual Investments

Come build on our integrated platform with industry-leading talent, world-class partners, and freedom to innovate.

Liberty Mutual Investments (LMI) is the investment firm for Liberty Mutual Group (Liberty). With deep expertise in fixed income, equity, and alternative strategies, LMI invests more than $100B of long-term capital globally, and has a team of nearly 300 investment, finance, and operations professionals located in Boston, MA, and New York, NY. LMI has a clear purpose: drive economic growth, build enduring businesses side-by-side with our partners, and generate superior risk-adjusted returns that secure Liberty’s promises.

LMI offers the best of both worlds — the look and feel of a boutique investment firm with the reputation and financial strength of a global leader. As the investment firm of a mutual with long-term capital, LMI has a single client mandate. This gives us the freedom to focus on what we do best.

Our portfolio spans a broad spectrum of public and private investments, and we are committed to expanding our capabilities and our toolkit in support of our mission. We invest across diverse asset classes, financial structures, and industries, including real estate, digital infrastructure, healthcare, renewable energy, and technology—with the aim of creating value and powering innovation. We pride ourselves on our extensive network of mutually beneficial partnerships, and we use our substantial influence, capital, and energy to drive towards a better future.

The Position

Liberty Mutual Investments is seeking a highly qualified Senior Executive Assistant to join our Administrative Services team. This is a compelling opportunity to support the most senior leaders within Liberty Mutual Investments, offering broad exposure to strategic initiatives and operations across the business.

In this dynamic role, the Senior Executive Assistant will be responsible for high-level administrative support, including complex calendar management, travel coordination, project oversight, and execution of ad hoc assignments. The position demands sound judgment, meticulous attention to detail, and the ability to handle confidential information with the utmost discretion.

You will serve as a key liaison across various levels of the organization, facilitating clear communication and ensuring operational efficiency. The ideal candidate thrives in a fast-paced environment, excels at managing competing priorities, and brings strong organizational and interpersonal skills to the table.

By joining our Executive Support team, you will play an essential role in enhancing productivity and enabling the success of our leadership and business functions. Leveraging advanced technology and AI-driven tools, you will streamline workflows, optimize executive support operations, and contribute to a culture of continuous improvement and innovation.

This is a hybrid role. The selected candidate must live within a commutable distance to the Boston, MA office and have the ability to come into the office 3-4 days a week. The schedule may vary depending on activities and events in the office.

Responsibilities:

• Serves as a strategic partner to senior executives, providing high-level administrative support with discretion, efficiency, and a forward-thinking mindset
• Manages complex calendars and schedules, prioritizing executive time with a focus on strategic alignment and impact
• Coordinates executive meetings and events internally and externally
• Leverages technology and AI-driven tools to streamline workflows, automate tasks, and enhance overall productivity
• Oversees detailed international and domestic travel planning and logistics, ensuring seamless itineraries and proactive issue resolution
• Prepares, edits, and finalizes high-quality presentations, and executive communications, ensuring clarity, accuracy, and strategic alignment
• Curates and maintains digital information systems and document repositories such as MS Teams Channels and Sharepoint, ensuring compliance with governance, privacy, and retention standards
• Acts as a liaison between senior leaders and internal/external stakeholders, fostering strong professional relationships across all levels
• Drives operational excellence through process improvement initiatives in partnership with Administrative Solutions and Reception Services teams
• Manages and executes special projects that support executive and organizational priorities on an as needed basis
• Anticipates and proactively addresses executive needs to minimize friction and maximize leadership impact
• Welcomes and manages interactions with high-profile visitors, ensuring a professional and seamless experience
• Champions innovation and continuous improvement within the administrative function

Qualifications

• Solid knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
• Displays high degree of professionalism to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
• Strong ability to read complex settings and respond to challenging people and/or circumstances with diplomacy and tact.
• Competencies typically acquired through an associate`s degree (or equivalent) and 3 to 5 years of relevant and progressively more responsible administrative experience, to include prior experience providing support at the management level.
• Investments experience or background a plus but not required.

About Us

Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role.As a purpose-driven organization, Liberty Mutual is committed to fostering an environment where employees from all backgrounds can build long and meaningful careers. Through strong relationships, comprehensive benefits and continuous learning opportunities, we seek to create an environment where employees can succeed, both professionally and personally.At Liberty Mutual, we believe progress happens when people feel secure. By providing protection for the unexpected and delivering it with care, we help people embrace today and confidently pursue tomorrow.We are dedicated to fostering an inclusive environment where employees from all backgrounds can build long and meaningful careers. By actively seeking employee feedback and amplifying the voices of our seven Employee Resource Groups (ERGs), which are open to all, we create an environment where every individual can make a meaningful impact so we continue to meet the evolving needs of our customers.We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: https://LMI.co/BenefitsLiberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran's status, pregnancy, genetic information or on any basis prohibited by federal, state or local law.Fair Chance Notices

• California
• Philadelphia

About the company

At Liberty Mutual, we want to help you embrace today and confidently pursue tomorrow. We’ve spent more than 100 years creating innovative insurance products, services, ideas and technologies to meet the world’s ever-changing needs—breaking away from old mindsets and thinking outside of traditional insurance roles. Why? Because we’re committed to transforming our industry in order to create peace of mind for our customers.

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