Executive Assistant

NextPhase Search, INC.; Boston (MA); On-site; USD 80,000 - 90,000; Full time

Job summary

A boutique investment firm in Boston is seeking an Executive Assistant/Office Manager. In this role, you will manage executive logistics and full office operations while supporting a dedicated team. The firm offers comprehensive benefits, including 100% company-paid insurance and generous profit-sharing programs.

Benefits

100% company paid insurance premiums

Substantial bonus

Generous profit-sharing

Paid time off (PTO) plans

Qualifications

• 5-7 years of executive support experience in finance or investment management.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Concur.
• Reliable with a proactive mindset towards executive support tasks.

Responsibilities

• Manage executive logistics such as calendar, travel, and contact management.
• Handle office operations, including event planning and vendor coordination.
• Prepare PowerPoint presentations and tackle ad hoc projects.

Skills

Proactive approach

Calendar management

Travel coordination

Microsoft Office Suite

Job description

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This range is provided by NextPhase Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $90,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from NextPhase Search

Executive Assistant/ Office Manager, Finance, Boston/ 4 days in office weekly

About the company: boutique sized multi-billion$ investment firm in downtown Boston. Stable senior leadership team and exceptional longevity across the entire firm. Professional and respectful setting. Firm perks include 100% company paid insurance premiums, a substantial bonus, very generous profit-sharing and PTO plans.

What you'll do: as the sole support for this boutique sized office, you’ll manage executive logistics (calendar, travel, expense, and contact management) for a small team, and will handle the full scope of office operations, which is light and ranges from periodic event planning (annual meeting/ corporate outings), and greeting visitors, to coordinating vendors, supplies, and facilities. If time allows, you’ll prepare PowerPoint presentations and tackle ad hoc projects.

About you: you have approximately 5-7 years of executive support experience, from a financial services, investment management, or alternative investments setting and have a proactive approach to managing executive support- especially as it relates to planning out the coming year, understanding board meetings cadences, and planning the calendar and booking travel in advance. Proficiency in Microsoft, PowerPoint, Word, Excel, Outlook and Concur. You are comfortable being in- office 4 days per week; as this role is sole support for the office, it’s important that you’re reliable and embracing of the office presence.

• Re-posting here as the search went on hold after initially posted but is now an active search!

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and General Business

• Industries

  Investment Banking, Venture Capital and Private Equity Principals, and Investment Management

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Paid maternity leave

Paid paternity leave

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