Sr. Executive Assistant

The Guitar Center Company; Westlake Village (CA); On-site; USD 90,000 - 100,000; Full time

Job summary

An established industry player is seeking a dynamic Sr. Executive Assistant to support its executive leadership team. This role combines traditional executive support with strategic responsibilities, including project coordination and communication management. The ideal candidate will possess exceptional organizational skills and a proactive mindset, ensuring smooth operations and fostering collaboration across departments. With a focus on creativity and a love for music, this innovative firm offers a vibrant work environment where your contributions will make a real impact. Join a team that values your unique sound and encourages your professional growth.

Benefits

Health Insurance

401K with Match

Paid Time Off

Employee Discounts

Tuition Reimbursement

Gig Leave for Musicians

Qualifications

• 5 years of relevant work experience in administrative roles.
• 3 years providing support to senior leaders in a corporate environment.

Responsibilities

• Provide executive administrative support to the CEO and other executives.
• Coordinate strategic initiatives and monitor project progress.
• Handle sensitive information with confidentiality and professionalism.

Skills

Organizational Skills

Communication Skills

Proactive Mindset

Critical Thinking

Project Management

Confidentiality

Education

Bachelor's Degree in Business, PR, Marketing, or related fields

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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Manager, Talent Acquisition at The Guitar Center Company

The Sr. Executive Assistant to the CEO, Chief Merchandising Officer, and VP, Strategic Initiatives will provide both administrative and strategic support to key members of Guitar Center’s executive leadership team. This position combines traditional executive support with a more strategic role focused on cross-functional coordination, executive communications, and strategic initiative planning & execution. The ideal candidate will possess exceptional organizational skills, a proactive and critical-thinking mindset, and the ability to manage complex projects and communications with precision and discretion.

Responsibilities include:

1. Executive Administrative Support: Serve as the primary administrative assistant for the CEO, Chief Merchandising Officer, and VP, Strategic Initiatives. Responsibilities include calendar management, meeting scheduling, email management, internal & external communications support, travel arrangements, and other logistics support.
2. Executive Coordination: Serve as the executive liaison, ensuring effective communication and follow-through. Attend executive meetings, capture action items, and support leadership in overseeing their execution across departments. Support the preparation of meeting materials (e.g., quarterly Board Meetings, Townhall Presentations). Maintain strong relationships with stakeholders to facilitate collaboration.
3. Strategic Initiative Support: Assist in organizing strategic initiatives and projects, monitor progress, identify risks, and support scheduling bi-weekly OKR meetings to ensure milestones are met.
4. Confidentiality and Trust: Handle sensitive information with confidentiality and professionalism. Build relationships across all levels to foster trust and collaboration.

Minimum Requirements:

• Bachelor’s Degree or 4 years of relevant work experience, preferably in Business, PR, Marketing, Advertising, or related fields.
• 5 years of relevant work experience.
• 3 years providing administrative support to senior leaders.
• 2 years presenting to groups of managers, vendors, or the public.
• Ability to manage multiple priorities and deadlines.
• Proactive, with sound judgment and initiative.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.

About Guitar Center: We foster creativity and music, encouraging our team members to find their unique sound. Our mission is to nurture lifelong musicians and enable everyone to experience the joy of music. We operate numerous divisions, including retail stores and online sales, and have been helping people make music for over 50 years.

Benefits include gig leave for musicians, health insurance, 401K with match, paid time off, employee discounts, and tuition reimbursement.

Pay Rate: $90,000 - $100,000/year, depending on experience.

Guitar Center is an Equal Opportunity Employer. We accommodate qualified individuals with disabilities upon request.

If interested, send your resume, cover letter, and salary expectations.