Capital Projects Senior Executive Assistant

BioSpace; Thousand Oaks (CA); Hybrid; USD 60,000 - 100,000; Full time

Job summary

An established industry player is looking for a Senior Executive Assistant to support the Vice President of Capital Projects. This hybrid role involves high-level administrative tasks, including calendar management, event coordination, and liaising with stakeholders. The ideal candidate will have significant experience in executive support and possess excellent communication and organizational skills. Join a dynamic team where your contributions will play a crucial role in driving projects forward in a collaborative environment.

Qualifications

• 4+ years of executive administrative experience or 6+ years with a high school diploma.
• Familiarity with Amgen systems is preferred.

Responsibilities

• Manage the VP's calendar and coordinate global meetings.
• Prepare briefing materials and handle travel arrangements.

Skills

Administrative Support

Communication Skills

Organizational Skills

Calendar Management

Event Coordination

Education

Associates Degree

Bachelor's Degree

Job description

Capital Projects Senior Executive Assistant

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Job Overview

We are seeking a Senior Executive Assistant to provide high-level administrative support to the Vice President of Capital Projects within Amgen's Global Engineering division. This role requires agility, responsiveness, and excellent collaboration skills across diverse international teams.

Key Responsibilities

• Manage the VP's calendar, ensuring efficient scheduling and conflict resolution.
• Coordinate global meetings and events, including virtual and digital platforms.
• Prepare briefing materials and pre-read documents for meetings.
• Handle travel arrangements and expense reports for the VP.
• Support internal communications and maintain distribution lists.
• Act as a liaison with internal and external stakeholders, maintaining confidentiality and professionalism.

Qualifications

Minimum: Associates degree with 4 years of executive administrative experience, or high school diploma with 6 years of experience.
Preferred: Bachelor's degree, 10+ years of experience, familiarity with Amgen systems, excellent communication, and organizational skills.

Additional Information

This position is hybrid, based at the Thousand Oaks, CA campus. Compensation includes a competitive salary, benefits, and a comprehensive rewards package. Amgen values diversity and is an Equal Opportunity Employer.