Sr. Executive Assistant

Guitar Center; Westlake Village (CA); On-site; USD 90,000 - 100,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support top executives with administrative and strategic tasks. This role demands exceptional organizational and communication skills to manage complex projects and foster collaboration across departments. The ideal candidate will thrive in a dynamic environment, ensuring effective communication and project execution while maintaining confidentiality. This position offers a unique opportunity to contribute to an organization that values creativity and passion in the music industry. If you are proactive and detail-oriented, this role could be your perfect fit!

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401K with company match

Mental Health Support

Paid Sick Leave

Paid Vacation

Employee Discount Program

Tuition Reimbursement

Gig Leave

Qualifications

• 5 years of relevant experience, including 3 years supporting executives.
• Exceptional written and verbal communication skills required.

Responsibilities

• Provide administrative support to CEO and other executives.
• Coordinate strategic initiatives and manage executive communications.

Skills

Organizational Skills

Critical Thinking

Communication Skills

Project Management

Confidentiality

Education

Bachelor’s Degree in Business or related field

Tools

Microsoft Office

Job description

Job ID: 23927
Job Type: Full-time
Location: Westlake Village, CA
Date Posted: Jan 22, 2025

The Sr. Executive Assistant to the CEO, Chief Merchandising Officer, and VP, Strategic Initiatives will provide both administrative and strategic support to key members of Guitar Center’s executive leadership team. This position combines traditional executive support with a more strategic role focused on cross-functional coordination, executive communications, and strategic initiative planning & execution. The ideal candidate will possess exceptional organizational skills, a proactive and critical-thinking mindset, and the ability to manage complex projects and communications with precision and discretion.

RESPONSIBILITIES/DUTIES

• Executive Administrative Support: Serve as the primary administrative assistant for the CEO, Chief Merchandising Officer, and VP, Strategic Initiatives. Responsibilities include calendar management, meeting scheduling, email management, internal & external communications support, travel arrangements, and other logistics support.
• Executive Coordination: Serve as the executive liaison, ensuring effective communication and follow-through. If requested, attend executive meetings, capture action items, and help leadership oversee their execution across departments. Support the preparation of meeting materials as needed (quarterly Board Meetings, Townhall Presentations, etc.). Maintain strong relationships with stakeholders to support seamless communication and collaboration.
• Strategic Initiative Support: Assist in organizing strategic initiatives and special projects, ensuring key milestones are achieved while collaborating with cross-functional teams to maintain alignment. Help monitor project status, identify risks and overall challenges, and support scheduling bi-weekly OKR meetings to drive timely progress.
• Confidentiality and Trust: Handle sensitive information with the highest level of confidentiality and professionalism. Build strong relationships with stakeholders across all levels of the organization to foster trust and collaboration.

MINIMUM REQUIREMENTS & SPECIAL ATTRIBUTES

• Bachelor’s Degree (or 4 years of equivalent work experience), preferably in Business, Public Relations, Marketing, Advertising, or related field.
• 5 years of relevant work experience (in addition to a degree or years of previous experience).
• 3 years of experience providing administrative assistance to an executive or senior leader.
• 2 years of experience presenting information (and responding to questions from) groups of managers, vendors, customers, and the general public.
• Demonstrated ability to manage multiple priorities, projects, and deadlines simultaneously.
• Ability to anticipate needs, exercise sound judgment, and take initiative.
• Exceptional written and verbal communication skills, including experience drafting professional correspondence.
• Skilled proficiency with Microsoft Office (Microsoft Word, Microsoft Excel, and Microsoft PowerPoint).

About Guitar Center

The Guitar Center Company embodies the world of creativity and music by encouraging our teammates to find their own individual sound. Our mission is to develop and nurture lifelong musicians and make a difference in the world by enabling musicians and non-musicians alike to experience the joy that comes from creating music. We believe in putting our customers first, engaging with respect and integrity and fulfilling our mission with passion.

The Guitar Center Company operates through several business divisions. Guitar Center is the world's largest retailer of guitars, amplifiers, drums, keyboards, recording, live sound, DJ, and lighting equipment, with more than 290 stores across the United States. 2014 marked the milestone 50th anniversary of the Guitar Center Company as the organization continues to help people make music from coast to coast.

E-Commerce brands Guitar Center, Musician's Friend and WWBW offer online sales of a broad selection of music products. The Music & Arts division operates more than 220 stores specializing in band & orchestral instruments for sale and rental, serving teachers, band directors, college professors, and students since 1952. AVDG and GCPro headline the enterprise audio-visual integration business, delivering a best-in-class commercial and residential customer experience.

Why Guitar Center? Here’s just some of the rewards:

For our employees who are musicians, we offer the unique opportunity of gig leave—take time off to share your music with the world and return to your job after your tour! Guitar Center offers robust benefits and perks, including Medical, Dental, Vision, 401K plus company match, mental health support, paid sick/holiday/vacation time, employee discount program, and tuition reimbursement options.

Pay Rate: $90,000- $100,000/yr depending on background and experience.

The job posting is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education, and other factors. The pay range(s) listed are provided in compliance with state specific laws. Pay ranges may be different in other locations.

Love this gig and want to apply?

Send your resume and cover letter today along with salary expectations!

Guitar Center is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements.

If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request a reasonable accommodation by sending an email to [emailprotected]