Sr Executive Assistant

QinetiQ U.S.; Los Angeles (CA); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player seeks a skilled Executive Assistant to provide comprehensive support to military and civilian leaders. This role involves managing schedules, organizing meetings, and ensuring compliance with defense policies. The ideal candidate will thrive in a fast-paced environment, bringing strong organizational and communication skills to the table. With a commitment to diversity and inclusion, this innovative firm offers a unique opportunity to contribute to national security efforts. Join a team dedicated to making a difference and supporting the U.S. Space Force and its partners.

Qualifications

• 4+ years supporting DoD programs with executive support experience.
• Proven ability in protocol and information management for senior leaders.

Responsibilities

• Manage schedules, plan travel, and coordinate staff activities.
• Ensure document compliance with DoD policies and support meeting administration.

Skills

Executive Support

Information Management

Protocol Management

Communication Skills

Project Management

Problem-Solving

Education

Master's Degree

Tools

Microsoft Office Suite

DTS

Microsoft Project

Job description

Sr Executive Assistant

Job Locations

5 months ago (11/15/2024 1:26 PM)

Job ID	2024-10927
Posted Date	Administrative Support
Job Location	US-CA-Los Angeles

Company Overview

We are a world-class team of professionals delivering next-generation technology and products in robotics and autonomous platforms, ground, soldier, and maritime systems worldwide. Our work includes research in sensor science, signal processing, data fusion, AI, ML, and AR.

QinetiQ US's experts in defense, aerospace, security, and related fields collaborate to protect the American Warfighter, Security Forces, and Allies. Being part of QinetiQ US means contributing to global safety and security, helping save lives, reducing societal risks, and maintaining critical infrastructure.

Why Join QinetiQ US?

If you thrive on tackling complex challenges, you'll find a unique environment where diverse teams innovate by blending perspectives, disciplines, and technologies. We promote diversity and inclusion, supporting your authentic self, valuing your contributions, and helping you reach your full potential. Our commitment includes workplace flexibility, health and well-being support, and growth opportunities with purpose.

Position Overview

Join us to support the development and sustainment of weapon systems for the U.S. Space Force (USSF) and its partners. You will be part of a team with expertise in environments spanning ground, near-space, and space systems, supporting strategic, operational, and tactical needs for the DoD. QinetiQ designs, develops, fields, and maintains requirements vital to national security and warfighter survivability.

We seek an Executive Assistant responsible for providing military and civilian executive support, including protocol, information management, and administrative activities for senior leaders and external stakeholders. Candidates should have extensive experience supporting senior government leaders, with at least four years supporting DoD programs.

Responsibilities

• Provide executive support and office management, including handling information requests, managing schedules, planning travel, coordinating staff activities, and organizing meetings.
• Assist and advise the Government on tasks, inquiries, and task management tools.
• Ensure document compliance with Space Systems Command, Space Force, Air Force, and DoD policies.
• Develop and maintain databases and manage government record keeping.
• Support meeting administration, including scheduling, security, and minutes.
• Assist with military and civilian awards processing and tracking.
• Develop and maintain schedules using Microsoft Suite applications, with experience in Microsoft Project preferred.

Required Qualifications

• Extensive experience in military and/or civilian executive support services.
• Proven ability to support functions like protocol, information management, and administrative activities for senior leaders and stakeholders.
• At least four years supporting DoD programs within government, FFRDC, or contracting companies.
• Experience with DTS and Microsoft Office Suite.
• Excellent communication, interpersonal, leadership, and stakeholder management skills.
• Ability to work in a fast-paced environment with multiple priorities.
• Strong project management and organizational skills.
• Problem-solving ability.
• Master's Degree and 10+ years of relevant experience.
• TS/SCI clearance; #qinetiqclearedjob

Preferred Qualifications

• Experience with Air Force, Space Force, or Space Systems Command senior leadership.
• Experience with MS Project.

Company EEO Statement

If you need a reasonable accommodation due to a medical condition or disability, contact [e-mail] or call [phone] Opt. 4. QinetiQ US is an Equal Opportunity/Affirmative Action employer, providing equal consideration regardless of race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.