Sr. Executive Assistant

RiseMe; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Flexible Spending Accounts for Medical

Life and AD&D Insurance

Short- and Long-Term Disability

Paid Holidays Paid Time Off

401(k) and ESOP retirement plans

Job summary

TMB is seeking a Senior Executive Assistant in Washington, DC to provide administrative and operational support to the Deputy, Portfolio Acquisition Executive Maritime (Modernization and Sustainment) Front Office.

The role requires 12+ years of Navy administrative experience, DTS proficiency, and an active DoD Secret clearance. You will manage calendars, prepare Navy correspondence, and coordinate meetings and ceremonies with leadership and program offices.

Qualifications

• At least twelve (12) years of administrative experience supporting the U.S. Navy.
• Proficient with the Defense Travel System (DTS).
• Experience using the Navy Correspondence Manual.
• Proficient with Microsoft Office Suite.
• Strong time management and multitasking with high quality readiness.
• Excellent written and oral communication.
• Proactive, customer-service oriented.
• Able to interface with internal/external customers regularly.
• Willingness to travel up to ½ mile one way.
• United States citizen with active DoD Secret clearance.

Responsibilities

• Prepare/review Navy correspondence, awards, and interoffice communications.
• Manage ETMS2 for official actions and tasks.
• Oversee directives control and ensure current and non-conflicting directives.
• Process Navy performance reports per BUPERSINST 1610.10H.
• Prepare daily/weekly reports and briefs for leadership meetings.
• Provide direct report to Front Office Principle on calendar management.
• Plan, coordinate, and manage meetings, events, and ceremonies.
• Support Front Office Leadership Support Staff.
• Perform other administrative tasks as needed.

Skills

Time management

Strong communication

Customer service

Detail oriented

Organization

Multitasking

Proactive

Interpersonal skills

Tools

DTS

Navy Correspondence Manual

Microsoft Office Suite

Job description

TMB has a challenging opportunity for a Senior Executive Assistant to provide administrative and operational support to Deputy, Portfolio Acquisition Executive Maritime (Modernization and Sustainment) (DPAE M&S) Front Office in Washington, DC.

Responsibilities

• Prepare/review Navy correspondence, awards, and interoffice communications for daily distribution.
• Serve as DPAE M&S Enterprise Task Management Software Solution (ETMS2) Manager, ensuring consistent, secure, and timely handling of official actions, correspondence, and task assignments across the organization.
• Serve as Directives Control Point overseeing the management of all directives issued or received, ensuring that directives are current, necessary, complete, and free from conflicts or overlaps with other directives
• Responsible for processing, reviewing, and correcting Navy performance reports in accordance with BUPERSINST 1610.10H.
• Prepare daily/weekly reports and briefs in preparation for high-level meetings with Leadership and supporting Program Offices.
• Provide direct report to DPAE M&S Office Principle on extensive calendar management and various programmatic tasks.
• Plan, Coordinate, and Manage meetings, events, and ceremonies as required.
• Be a team player in supporting the Front Office Leadership Support Staff as needed.
• Other Administrative tasks as needed and assigned.

Qualifications

• At least twelve (12) years of experience in administrative roles supporting the U.S. Navy.
• Proficiency using the Defense Travel System (DTS).
• Experience using the Navy Correspondence Manual.
• Proficiency using Microsoft Office Suite.
• Focused and detail oriented with strong time management ability to multitask and meet deadlines while maintaining a high level of quality readiness.
• Strong organizational skills with an ability to communicate effectively orally and in writing.
• Proactive and excellent customer service.
• Ability to perform frequent internal and external customer interface including regularly scheduled and ad hoc meetings.
• Ability to travel reasonable distances (up to ½ mile one way) to meet with customers or other company personnel in the execution of job functions.
• Ability to lift and carry up to 25 pounds to carry a laptop, notebooks, papers, binders and other tools and equipment required in the execution of job functions.
• Must be a United States citizen.
• Must possess an active DOD Secret security clearance.

Benefits

TMB currently offers the following employee benefits:

• Health, Dental, and Vision Insurance
• Flexible Spending Accounts for Medical, Dependent Care, Qualified Transportation Expense, and Non-Employer Sponsored Plans
• Life and AD&D Insurance
• Short- and Long-Term Disability coverage
• Paid HolidaysPaid Time Off (PTO)
• Several defined contribution retirement plans including a 401(K) and Employee Stock Ownership (ESOP) Plan