Sr. Executive Assistant

Tech-Marine Business, Inc. (TMB); Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Flexible Spending Accounts

Life and AD&D Insurance

Short- and Long-Term Disability

Paid Holidays

Paid Time Off (PTO)

401(K) and ESOP

Job summary

Tech-Marine Business, Inc. (TMB) in Washington, DC seeks a Senior Executive Assistant to support the Deputy and Portfolio Acquisition Executive Maritime (Modernization and Sustainment) Front Office in the nation’s capital.

Responsibilities include calendar management, Navy correspondence processing, directives control, performance-report reviews, and briefing preparation for leadership meetings. Candidates need 12+ years of Navy experience, proficiency with DTS, and an active DoD secret

Qualifications

• 12+ years of experience in administrative roles supporting the U.S. Navy.
• Proficiency with the Defense Travel System (DTS).
• Experience using the Navy Correspondence Manual.
• Strong time management and attention to detail to multitask and meet deadlines.

Responsibilities

• Prepare/review Navy correspondence, awards, and interoffice communications for daily distribution.
• Serve as ETMS2 Manager ensuring secure handling of official actions and tasks across the organization.
• Oversee directives management to ensure current, complete, and non-conflicting directives.
• Process, review, and correct Navy performance reports per policy.
• Prepare daily/weekly reports and briefs for high-level leadership meetings.

Skills

Navy admin support

Calendar management

Communication (oral/written)

Proactive customer service

Multitasking

Security clearance process

Tools

DTS

Navy Correspondence Manual

ETMS2

Job description

TMB has a challenging opportunity for a Senior Executive Assistant to provide administrative and operational support to Deputy, Portfolio Acquisition Executive Maritime (Modernization and Sustainment) (DPAE M&S) Front Office in Washington, DC.

Responsibilities

• Prepare/review Navy correspondence, awards, and interoffice communications for daily distribution.
• Serve as DPAE M&S Enterprise Task Management Software Solution (ETMS2) Manager, ensuring consistent, secure, and timely handling of official actions, correspondence, and task assignments across the organization.
• Serve as Directives Control Point overseeing the management of all directives issued or received, ensuring that directives are current, necessary, complete, and free from conflicts or overlaps with other directives
• Responsible for processing, reviewing, and correcting Navy performance reports in accordance with BUPERSINST 1610.10H.
• Prepare daily/weekly reports and briefs in preparation for high-level meetings with Leadership and supporting Program Offices.
• Provide direct report to DPAE M&S Office Principle on extensive calendar management and various programmatic tasks.
• Plan, Coordinate, and Manage meetings, events, and ceremonies as required.
• Be a team player in supporting the Front Office Leadership Support Staff as needed.
• Other Administrative tasks as needed and assigned.

Qualifications

• At least twelve (12) years of experience in administrative roles supporting the U.S. Navy.
• Proficiency using the Defense Travel System (DTS).
• Experience using the Navy Correspondence Manual.
• Focused and detail oriented with strong time management ability to multitask and meet deadlines while maintaining a high level of quality readiness.
• Strong organizational skills with an ability to communicate effectively orally and in writing.
• Proactive and excellent customer service.
• Ability to perform frequent internal and external customer interface including regularly scheduled and ad hoc meetings.
• Ability to travel reasonable distances (up to ½ mile one way) to meet with customers or other company personnel in the execution of job functions.
• Ability to lift and carry up to 25 pounds to carry a laptop, notebooks, papers, binders and other tools and equipment required in the execution of job functions.
• Must be a United States citizen.
• Must possess an active DOD Secret security clearance.

TMB currently offers the following employee benefits:

• Health, Dental, and Vision Insurance
• Flexible Spending Accounts for Medical, Dependent Care, Qualified Transportation Expense, and Non-Employer Sponsored Plans
• Life and AD&D Insurance
• Short- and Long-Term Disability coverage
• Paid Holidays
• Paid Time Off (PTO)
• Several defined contribution retirement plans including a 401(K) and Employee Stock Ownership (ESOP) Plan