Sr. Executive Assistant

Tech-Marine Business Inc; Washington (District of Columbia); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Flexible Spending Accounts

Life and AD&D Insurance

Short- and Long-Term Disability

Paid Holidays

PTO

401(K) and ESOP

Job summary

Tech-Marine Business Inc. in Washington, DC is seeking a Senior Executive Assistant to provide administrative and operational support to the Deputy, Portfolio Acquisition Executive Maritime (Modernization and Sustainment) Front Office in Washington, DC.

Responsibilities include preparing Navy correspondence, managing ETMS2, directives control, and high-level reporting. The successful candidate will coordinate meetings, calendar management, and travel, with a proactive approach to customer

Qualifications

• At least 12 years of experience in administrative roles supporting the U.S. Navy.
• Active DoD Secret security clearance.
• United States citizenship.

Responsibilities

• Prepare and review Navy correspondence, awards, and interoffice communications.
• Manage ETMS2 as Enterprise Task Management Software Solution Manager, ensuring secure handling of actions and tasks.
• Oversee directives control point to keep directives current and non-conflicting.
• Process Navy performance reports per BUPERSINST 1610.10H.
• Prepare daily/weekly reports and briefs for leadership meetings.
• Provide direct calendar management support to the Front Office Leader.
• Plan, coordinate and manage meetings, events, and ceremonies.
• Support Front Office Leadership Staff as needed.
• Perform other administrative tasks as assigned.

Skills

Organizational skills

Communication skills

Customer service

Time management

Attention to detail

Proactive

Tools

DTS

Navy Correspondence Manual

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Sr. Executive Assistant

Washington, DC, US

Salary Range: $90,000.00 To $110,000.00 Annually

TMB has a challenging opportunity for a Senior Executive Assistant to provide administrative and operational support to Deputy, Portfolio Acquisition Executive Maritime (Modernization and Sustainment) (DPAE M&S) Front Office in Washington, DC.

Responsibilities

• Prepare/review Navy correspondence, awards, and interoffice communications for daily distribution.
• Serve as DPAE M&S Enterprise Task Management Software Solution (ETMS2) Manager, ensuring consistent, secure, and timely handling of official actions, correspondence, and task assignments across the organization.
• Serve as Directives Control Point overseeing the management of all directives issued or received, ensuring that directives are current, necessary, complete, and free from conflicts or overlaps with other directives
• Responsible for processing, reviewing, and correcting Navy performance reports in accordance with BUPERSINST 1610.10H.
• Prepare daily/weekly reports and briefs in preparation for high-level meetings with Leadership and supporting Program Offices.
• Provide direct report to DPAE M&S Office Principle on extensive calendar management and various programmatic tasks.
• Plan, Coordinate, and Manage meetings, events, and ceremonies as required.
• Be a team player in supporting the Front Office Leadership Support Staff as needed.
• Other Administrative tasks as needed and assigned.

Qualifications

• At least twelve (12) years of experience in administrative roles supporting the U.S. Navy.
• Proficiency using the Defense Travel System (DTS).
• Experience using the Navy Correspondence Manual.
• Focused and detail oriented with strong time management ability to multitask and meet deadlines while maintaining a high level of quality readiness.
• Strong organizational skills with an ability to communicate effectively orally and in writing.
• Proactive and excellent customer service.
• Ability to perform frequent internal and external customer interface including regularly scheduled and ad hoc meetings.
• Ability to travel reasonable distances (up to ½ mile one way) to meet with customers or other company personnel in the execution of job functions.
• Ability to lift and carry up to 25 pounds to carry a laptop, notebooks, papers, binders and other tools and equipment required in the execution of job functions.
• Must be a United States citizen.
• Must possess an active DOD Secret security clearance.

TMB currently offers the following employee benefits:

• Health, Dental, and Vision Insurance
• Flexible Spending Accounts for Medical, Dependent Care, Qualified Transportation Expense, and Non-Employer Sponsored Plans
• Life and AD&D Insurance
• Short- and Long-Term Disability coverage
• Paid Holidays
• Paid Time Off (PTO)
• Several defined contribution retirement plans including a 401(K) and Employee Stock Ownership (ESOP) Plan