Law Firm Office Manager

LHH; Pittsburgh (Allegheny County); On-site; USD 90,000 - 120,000; Full time

Job summary

An established industry player is seeking a proactive Law Firm Office Manager to oversee administrative operations in a fast-paced legal environment. This role involves managing office administration, leading a team of administrative staff, and ensuring compliance with legal procedures. The ideal candidate will possess exceptional organizational skills, a strong understanding of law firm operations, and the ability to foster a positive workplace culture. This competitive position offers a salary range of $90,000 to $120,000, with opportunities for professional growth and development.

Benefits

Medical Insurance

Vision Insurance

401(k)

Qualifications

• 5+ years of Office Manager experience in a law firm setting.
• Strong understanding of law firm operations and legal terminology.
• Exceptional organizational and multitasking abilities.

Responsibilities

• Oversee office administration and vendor management.
• Manage and mentor administrative staff, ensuring a collaborative environment.
• Develop and maintain office policies and procedures for efficiency.

Skills

Office Management

Team Leadership

Organizational Skills

Communication Skills

Problem-Solving

Time Management

Education

Bachelor's Degree (BA/BS)

Tools

Microsoft Office Suite

Legal Practice Management Software

Job description

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Law Firm Office Manager - Pittsburgh, PA - Competitive Salary ($90K-$120K)

Are you an experienced Office Manager with a background in a law firm setting? Do you thrive in a fast-paced legal environment and possess exceptional organizational skills? If so, our client, a reputable law firm, in Pittsburgh, Pennsylvania is seeking a dedicated and proactive Law Firm Office Manager to lead our administrative operations.

In this pivotal role, you will be responsible for ensuring the smooth and efficient day-to-day functioning of our office, supporting our attorneys and staff, and fostering a positive and professional workplace.

Key Responsibilities:

• Office Administration & Facilities: Oversee all aspects of office administration, including vendor management (IT, maintenance, supplies), facilities upkeep, and ensuring a well-organized and functional workspace.
• Team Leadership & Supervision: Manage and mentor administrative staff, including receptionists, legal secretaries, and paralegals. Responsibilities include hiring, training, performance evaluation, and fostering a collaborative team environment.
• Policy & Procedure Development: Develop, implement, and maintain office policies and procedures to optimize efficiency and compliance.
• Financial Administration Support: Assist with budget preparation, monitor expenses, process invoices, manage accounts payable/receivable, and collaborate with accounting personnel.
• Human Resources Support: Support HR functions such as onboarding/offboarding, maintaining employee records, administering benefits, and ensuring adherence to labor laws.
• Communication & Collaboration: Facilitate clear and effective communication among attorneys, staff, and clients, ensuring seamless internal and external interactions.
• Event & Meeting Coordination: Plan and coordinate firm events, internal meetings, and external conferences.
• Technology & Systems Management: Manage and maintain office equipment and software, including proficiency in legal practice management software (preferred).
• Information Management: Maintain organized and secure filing systems (physical and electronic), ensuring easy access to critical information.
• Proactive Support: Anticipate and address the needs of attorneys and staff to maximize productivity and minimize disruptions.
• Calendar & Scheduling Management: Oversee the firm's calendar and scheduling to ensure efficient time management.
• Confidentiality & Professionalism: Handle sensitive information with the utmost discretion and maintain a professional demeanor at all times.
• Project Management: Undertake various administrative tasks and projects as assigned.

Qualifications:

• Bachelor's Degree (BA/BS) is mandatory.
• 5+ years of proven Office Manager experience within a Law Firm is absolutely essential.
• Demonstrated success in managing and leading administrative teams within a legal environment.
• Comprehensive understanding of law firm operations, legal terminology, and common legal procedures.
• Exceptional organizational, time management, and multitasking abilities to manage competing priorities effectively.
• Outstanding written and verbal communication skills, with the ability to interact professionally with all stakeholders.
• Strong proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with legal practice management software is highly desirable.
• Ability to work both independently and collaboratively within a team setting.
• Strong problem-solving and decision-making skills with a proactive approach.
• Professional and positive attitude with excellent interpersonal skills.
• Competitive salary range of $90,000 - $120,000 per year, commensurate with experience and qualifications.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal and Management

• Industries

  Legal Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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