Executive Assistant, Transportation Optimization

Amazon; Washington (District of Columbia); On-site; USD 50,000 - 108,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support two Directors in a dynamic fulfillment optimization team. This role involves managing complex calendars, coordinating travel, and fostering a collaborative team culture. The ideal candidate will have experience in a fast-paced environment, demonstrating professionalism and discretion in handling sensitive information. Join a forward-thinking organization that is transforming e-commerce delivery through innovative logistics solutions, making a significant impact on customer satisfaction and operational efficiency. If you thrive in a challenging environment and are passionate about supporting leadership, this opportunity is perfect for you.

Benefits

Medical Benefits

Financial Benefits

Equity Options

Sign-on Payments

Qualifications

• 2+ years of senior level leadership support or 1+ years of Amazon experience.
• Experience managing multiple executive calendars and travel logistics.

Responsibilities

• Manage complex calendars and prioritize time-sensitive tasks.
• Coordinate travel arrangements and prepare materials for meetings.
• Support team communications and facilitate project initiatives.

Skills

Calendar Management

Travel Coordination

Confidential Communication

Process Improvement

Event Planning

Executive Communication

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Executive Assistant, Transportation Optimization

Job ID: 2929386 | Amazon.com Services LLC

The Worldwide Amazon Stores organization seeks an Executive Assistant to join our dynamic, high-growth environment supporting two Directors within our Fulfillment Optimization team in Bellevue, Washington. This is a 5-day in-office role based at our Bellevue location.

You'll be part of a team that drives customer satisfaction and operational efficiency through innovative fulfillment network solutions. Our team orchestrates order fulfillment initiatives - optimizing everything efficiently, selecting the packaging and fulfilling millions of customer orders, optimizing for cost, space, and other constraints while maintaining the highest service levels for our customers. This strategic work is fundamental to both creating and delivering on our customer promises.

As Executive Assistant, you'll serve as a trusted partner handling sensitive information with the utmost discretion and professionalism. Your role encompasses managing calendar systems, orchestrating events across various scales, and coordinating domestic and international travel arrangements. Beyond these core responsibilities, you'll be instrumental in fostering a collaborative team culture and building strong relationships across internal and external stakeholder groups.

Key job responsibilities

1. Core Skills Management
   Execute complex calendar management and time-sensitive prioritization
   Coordinate domestic/international travel efficiently
   Manage confidential communications and documentation
   Handle business operations and expense reconciliation
2. Process Management
   Prepare and manage meetings and documentation
   Implement strategic planning and timeline development
   Drive process improvements and organizational effectiveness
   Adapt to changes while maintaining operational excellence
3. Project/Program Management
   Coordinate space management initiatives
   Plan and execute events of various scales
   Track team metrics and goals
   Manage document creation and editing
   Support project/program management activities
4. Leadership Support
   Influence at leadership level through effective communication
   Build relationships across global EA community
   Demonstrate executive presence and professional judgment
   Support team development and mentoring initiatives

A day in the life
No two days are exactly alike in this dynamic role. While priorities and challenges vary, here's what you might expect in a typical day:

• Start your day reviewing and adjusting executive calendars
• Coordinate with global stakeholders across time zones
• Manage time-sensitive requests and communications
• Prepare materials for executive meetings
• Handle travel logistics and event planning
• Support critical business operations
• Facilitate team communications and coordination
• Execute on special projects and initiatives

About the team
You'll be part of a team that designs and optimizes Amazon's vast fulfillment network, orchestrating the planning of inventory, labor, and transportation resources across a global scale. The team builds systems managing billions of worldwide shipments and drives innovations in delivery speed and cost reduction. As a central part of Amazon's evolution toward faster delivery, we're transforming how packages reach customers, making a direct impact on Amazon's bottom line through sophisticated logistics optimization. Our fulfillment network has undergone radical transformation in recent years, and we continue to pioneer solutions that shape the future of e-commerce delivery.

BASIC QUALIFICATIONS

- 2+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management

PREFERRED QUALIFICATIONS

- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit employee benefits.

This position will remain posted until filled. Applicants should apply via our internal or external career site.