Sr. Executive Assistant

Wolters Kluwer; Waltham (MA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Wolters Kluwer is seeking an Executive Assistant to support the Executive Leadership Team in Waltham, MA. This hybrid role involves managing calendars, arranging meetings, and providing executive-level administrative support, requiring strong communication skills and proficiency in Microsoft Office. Join a diverse organization committed to exceptional work-life balance and personal development.

Benefits

Flexible work options

Generous pension contributions

Commitment to personal development

Qualifications

• Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong discretion with sensitive information.
• Able to work flexible hours for appointments or travel issues.

Responsibilities

• Provide administrative support and project coordination.
• Maintain executives' calendars and schedule meetings.
• Coordinate travel arrangements and manage events.

Skills

Communication

Multitasking

Writing

Editing

Storytelling

Education

Bachelor's in Communications or Marketing

Formal Executive Administration Training

Tools

Microsoft Office Suite

Job description

Wolters Kluwer Clinical Effectiveness (CE) is looking for an Executive Assistant with demonstrated executive administrative capabilities to support key members of the CE Executive Leadership Team (ELT). Reporting to the CE VP of Marketing and Communications, the incumbent in this role will foster a cross-collaboration culture, support productivity across the ELT, and enjoy being a “go-to” person in the CE organization.

The Executive Assistant will provide executive level administrative support to the VP Marketing and Communications, VP Product, VP Customer Experience, and VP Engineering. Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work. This role will require someone capable of confidently and professionally interacting and supporting executives and their teams and will be expected to establish effective working relationships with peers inside and outside of Wolters Kluwer, including customer and partner facing activity. This individual will also be tasked with assisting on key tasks such as event and on-site meeting logistics, purchase order and invoice processing, meeting coordination, equipment ordering, and presentation development.

LOCATION AND TRAVEL REQUIREMENTS

**This is a Hybrid position, working in the Waltham MA. office 2-3 days a week, and as needed based on ELT on-site functions. **

Key Primary Responsibilities

Provide day-to-day administrative support and project coordination.

Maintain calendars, prioritizing and arranging meetings to maximize executive’s time efficiency, while balancing business and corporate priorities

Schedule, monitor and coordinate calendar events, recurring team meetings.

Ensure ELT members’ planned cadence (i.e., 1:1’s, team reviews, QBR’s etc.) are scheduled and are executed.

Make travel arrangements, communicate itineraries, and manage (travel) expenses as needed.

Coordinate and track special activities, on and off-site meetings and presentations.

In conjunction with the Great Place to Work (GPTW) employee committee, manage logistics for Waltham office GPTW employee events.

Complete daily administrative functions such as purchasing supplies, taking minutes during meetings, preparing and processing invoices and other duties as directed.

Assist in managing requests for electronic billing as well as utilizing the appropriate document management system.

Developing effective PowerPoint presentations as needed

Performing other support duties as assigned

Experience

Bachelors in communications and/or Marketing or formal Executive Administration training required.

Extensive knowledge and prior use of Microsoft office suite products – Outlook, Word, Excel and PowerPoint as well as conference and web-based “live meetings” required.

High degree of discretion and a sense of appropriateness of what can be communicated to whom is critical.

Ability to work “before and after hours” if necessary for last minute changes to appointments or travel issues.

Strong communication, writing, editing and storytelling skills.

Ability to multitask, deadline driven, can work independently & manage competing deadlines.

LOCATION AND TRAVEL REQUIREMENTS

**This is a Hybrid position, working in the Waltham office 2-3 days a week, and as needed based on ELT on-site functions. **

Wolters Kluwer is a fast growing, financially healthy, and publicly listed company. If you join us, you’ll be part of a diverse, global organization with a strong reputation for exceptional work-life balance, flexible work options, outstanding international career opportunities, generous contributions to your pension, and a commitment to invest in your personal development.

About Wolters Kluwer

Wolters Kluwer N.V. (AEX: WKL) is a global leader in information services and solutions for professionals in the health, tax and accounting, risk and compliance, finance and legal sectors. We help our customers make critical decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.

Wolters Kluwer shares are listed on Euronext Amsterdam (WKL) and are included in the AEX and Euronext 100 indices. Wolters Kluwer has a sponsored Level 1 American Depositary Receipt program. The ADRs are traded on the over-the-counter market in the U.S. (WTKWY).

Wolters Kluwer NV is an American Dutch information services company.

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