senior executive assistant

Fidelity Investments Inc.; Boston (MA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Fidelity Investments Inc. is seeking an AM Senior Executive Assistant for its Asset Management division in Boston. This role includes providing diverse administrative support, managing executives' calendars, and engaging across business units. Candidates should possess strong organizational skills and 3+ years of experience in a similar position. Fidelity offers a hybrid working model, combining onsite and offsite experiences.

Qualifications

• 3+ years of executive administrative experience preferred.
• Strong organizational, time-management, prioritization skills.
• Ability to manage sensitive and confidential information.

Responsibilities

• Provide advanced administrative support for multiple executives.
• Coordinate travel planning and expense reporting.
• Communicate effectively on behalf of management.

Skills

Organizational skills

Time-management

Communication

Collaboration

Project management

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

MS Teams

Job description

Job Description:

Title: AM Senior Executive Assistant

Asset Management Compliance, Risk and Business Operations – US Administration Team

The Asset Management (AM) Senior Executive Assistant position in Fidelity’s Asset Management (AM) division plays a vital role in the company's success. Individuals serving in these positions are part of a larger AM Compliance, Risk and Business Operations global administrative team and recognized by their colleagues as key members of our team. You will have the opportunity to work directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well.

The Role

Provide advanced and diverse administrative support within Asset Management. This support will include:

• Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, domestic and international travel planning and expense reporting) for multiple executives and investment professionals
• Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness
• Communicate “on behalf of” at all levels both internally and externally
• Develop and maintain working relationships across business units to facilitate efficiency and problem solving
• Engage with team members to advance best practices and cross-train on new and existing tools

The Expertise and Skills You Bring

This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative and a high level of energy. 3+ years of executive administrative experience preferred.

• Strong organizational, time-management, prioritization and project management skills Ability to successfully build relationships and interact positively and effectively across multiple levels Excellent written and verbal communication skills Focus on accuracy and attention to detail
• Collaboration, creativity, flexibility, and teamwork in scheduling meetings

• Experience in managing sensitive and confidential information

• Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives
• Strong Microsoft Outlook, Word, PowerPoint, Excel and MS Teams skills

Education:

A bachelor’s degree strongly preferred or related work experience

Certifications:

Category:

Administration

Fidelity’s hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite every other week (all business days, M-F) in a Fidelity office.