Sr. Executive Assistant

HASBRO DEUTSCHLAND GmbH; Pawtucket (RI); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A leading company in the entertainment industry seeks a Senior Executive Assistant to provide comprehensive support to C-level executives. The role requires excellent organizational skills, discretion, and the ability to handle complex schedules, manage communication, and assist with project management. Candidates should have significant experience in administrative roles and be highly proficient in Microsoft Office. This hybrid position, based in Pawtucket, offers a competitive salary and a comprehensive benefits package, emphasizing the importance of a supportive and inclusive work environment.

Benefits

Health & Wellness: Medical, Dental, and Vision Insurance

Paid Vacation & Holidays

Generous 401(k) Match

Paid Parental Leave

Product Discounts & More!

Qualifications

• 8 years experience supporting C suite-level executives is Required.
• Highly proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both written and verbal.

Responsibilities

• Manage and prioritize the executive's calendar, resolving conflicts.
• Draft and edit emails, memos, and reports on behalf of the executives.
• Coordinate travel arrangements ensuring timely logistics.

Skills

Organizational skills

Communication skills

Project management

Discretion

Attention to detail

Education

Bachelor’s degree in business administration

Tools

Microsoft Office Suite

Job description

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Location: Pawtucket, Rhode Island, US, 02861

Company: Hasbro

At Hasbro, our mission is to entertain and connect generations of fans through the wonder of storytelling and exhilaration of play. We’re looking for adventurous and curious people who want to explore, experiment, and innovate to come up with the best ideas. Our culture has inspired our diverse team of highly skilled, highly creative, and highly committed individuals for 100 years and we believe the best is yet to come.

The Senior Executive Assistant plays a pivotal role in supporting our Chief Financial Officer and Chief Operating Officerby providing administrative, logistical, project management and strategic support. This role requires a high level of professionalism, discretion, project management and organizational skills to manage complex schedules, coordinate meetings, and facilitate communication within and outside the organization.

Location: Pawtucket, RI office - Hybrid: 3 days On-site

A Day in the Life of a Senior Executive Assistant:

Calendar Management:

• Manage and prioritize the executive's calendar, including scheduling appointments, meetings, and conference calls.
• Anticipate scheduling conflicts and proactively resolve them to ensure efficient use of the executive's time.
• Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring smooth logistics and timely arrivals.

Communication Management:

• Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing emails, phone calls, and other correspondence.
• Draft and edit emails, memos, reports, and presentations on behalf of the President, maintaining professionalism and accuracy.
• Facilitate communication between the President and other team members, departments, clients, and business partners.

Meeting Coordination and Support:

• Coordinate and prepare materials for meetings, including agendas, presentations, and supporting documents.
• Attend meetings as needed, take notes, and follow up on action items and decisions.
• Arrange catering, audiovisual equipment, and other logistical support for meetings and events.

Project Management:

• Assist with special projects and initiatives as assigned, providing research, analysis, and coordination support.
• Track project timelines, milestones, and deliverables, ensuring deadlines are met and progress is communicated effectively.
• Collaborate with other team members or departments to facilitate cross-functional projects and initiatives.

Confidentiality and Discretion:

• Handle confidential and sensitive information with the utmost discretion and confidentiality.
• Maintain confidentiality of executive discussions, decisions, and sensitive company information.
• Follow company policies and procedures related to data security and privacy.

Administrative Support:

• Provide general administrative support, including managing expense reports, processing invoices, and maintaining filing systems.
• Conduct research, gather data, and prepare reports or presentations as requested.
• Handle ad hoc tasks and requests in a timely and efficient manner.

What You’ll Bring:

• Bachelor’s degree in business administration, Office Management, or related field.
• 8 years experience as an executive assistant or administrative assistant supporting C suite-level executives is Required
• Excellent organizational, project and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong communication skills, both written and verbal, with a professional and courteous demeanor.
• Highly proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Discretion and confidentiality in handling sensitive information and always maintaining professionalism.
• Ability to work independently with minimal supervision and collaborate effectively with team members and stakeholders.
• Attention to detail and accuracy in all aspects of work, from scheduling meetings to preparing documents.
• Flexibility and adaptability to accommodate changing priorities and meet deadlines in a fast-paced environment.

We are an Equal Opportunity / Affirmative Action Employer

Hasbro is committed to equality of opportunity in all aspects of employment. We are committed to making all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, or any other legally protected status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you have a disability and require assistance in this application process and need to request an accommodation, please contact your recruiter or coordinator.

The hourly rate for this position is $30.80 to $51.00. The hiring range will vary based on factors such as experience, skills, and market conditions. Additionally, employees may be eligible for annual and long-term incentives as part of their overall compensation package.

• Health & Wellness: Medical, Dental, and Vision Insurance
• Time Off to Recharge: Paid Vacation & Holidays
• Financial Well-being: Generous 401(k) Match
• Life & Family Support: Paid Parental Leave
• Exclusive Perks: Product Discounts & More!

Nearest Major Market: Providence
Nearest Secondary Market: Rhode Island
Job Segment: Administrative Assistant, Executive Assistant, Secretary, Project Manager, Audio Visual, Administrative, Technology, Creative

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