Sr. Executive Administrator

Lyten; San Jose (CA); On-site; USD 116,000 - 175,000; Full time

Job summary

Lyten is seeking a Sr. Executive Administrator who will play a key role in supporting the executive leadership team. This position involves managing calendars, coordinating travel, and preparing materials, requiring strong communication and organizational skills. The perfect candidate will have significant experience, excellent discretion, and be proactive in addressing the needs of the executives they support.

Benefits

Healthcare benefits

401K

Paid holidays and PTO

Corporate discounts

Qualifications

• Minimum 5 years experience supporting C-level executives.
• Proficient in MS Excel and PowerPoint.
• Strong organizational skills with attention to detail.

Responsibilities

• Manage executives’ calendars and meeting logistics.
• Coordinate domestic and international travel arrangements.
• Prepare and submit expense reports accurately.

Skills

Calendar Management

Communication

Organization

Problem-Solving

Discretion

Education

Bachelor’s Degree (or equivalent)

Tools

MS Office Suite

Google Apps

Job description

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We are leading a materials revolution. At Lyten, we’re not just developing advanced supermaterials, we’re about to change the world as we know it. Our team is at the forefront of a fundamental transformation that will impact nearly every industry, making a massive global improvement.

Our mission is to achieve gigaton-scale decarbonization impact, and we’re building a new ecosystem of decarbonization applications to make it a reality. With Lyten 3D Graphene, we’re pushing the boundaries of what’s possible by improving energy storage, developing stronger and lighter plastics, and creating advanced sensors that can detect beyond today’s limits.

Join our team and be a part of something bigger than yourself. We need a diverse set of perspectives and expertise to take on some of the world’s toughest scientific, engineering, and commercial challenges while also having a fun and rewarding career! Are you ready to take on this challenge? Apply now and help us scale Lyten 3D Graphene into all of its many potential applications and be a part of this groundbreaking transformation.

We’re looking for passionate and talented individuals who want to work at Lyten and help create a brighter future for generations to come!

Sr. Executive Administrator

We are a fast-growing advanced materials company located in San Jose, CA, and we’re looking for talented people who want to help us make a lasting impact on the world. Lyten has developed a breakthrough technology to custom design and manufacture Lyten 3D Graphene, a platform of carbon-based materials that has the promise to transform many industries. Imagine helping to transform the transportation industry to become more electric and reduce emissions in our atmosphere with a safer and more powerful battery platform. Imagine helping to develop new types of plastic materials that are stronger yet also weigh less, helping to reduce fuel costs in the shipping and logistics industry. Imagine building a chemical sensor that can better detect off-gasses or dangerous chemicals in order to save lives. With so much possibility, would you like to help make the world a better place?

Job Summary

You are incredibly sharp, driven, and a constant learner. You believe that being an EA is an incredibly powerful career path, not a steppingstone. You are deeply relationship-oriented and understand the value in building relationships with not only the Executives you support, but all team members, that will allow you to anticipate needs, intuit the dynamics of the team, and seamlessly step into and out of workflows across the company. You are not intimidated by shifting priorities but rather look at them as challenges. You will be working on highly sensitive and confidential information so are looking for you to be able to demonstrate the highest level of integrity and confidentiality in your role.

This position reports to the Sr. VP, People and Talent and will also support three other members of the Executive Leadership Team. The role will be located on-site in San Jose, CA.

Job Responsibilities

• Manage and maintain a busy calendar and respond to copious meeting requests that require frequent re-prioritization.
• Coordinate comprehensive domestic and international travel arrangements, including flight bookings, ground transportation, hotel accommodations, and detailed travel itineraries.
• Plan and manage internal and external meetings for executives, ensuring all logistical needs are met—such as securing meeting space, coordinating virtual access, and preparing necessary materials.
• Prepare and submit timely and accurate expense reports on behalf of executives, ensuring compliance with company policies.
• Organize and oversee team and company events, handling end-to-end planning and execution to ensure successful experiences for all participants.
• Create and edit presentation materials for executives when needed.
• Handle sensitive business and confidential information with discretion, tact, and diplomacy.
• Embrace unexpected duties or projects.
• With eloquence and poise, act as an ambassador for the executive you support, both company-wide and to external contacts.
• Perform general administrative functions.
  
  

Required Qualifications

• Bachelor’s degree or equivalent experience.
• A minimum of 5 years of progressively responsible experience as an administrative or executive assistant, culminating in at least one position supporting a C-level executive.
• 5 years minimum experience supporting executives on mid-sized but highly critical projects which includes coordinating logistics, meetings, communication, taking and storing detailed meeting notes, organizing onsite and offsite meetings etc.
• 5 years minimum experience in heavy calendar management supporting multiple executives with experience dealing with last minute changes.
• 2 years of Advanced MS Office Skills in particular with:
• MS Excel: Ability to work with large spreadsheets to create specialized reporting. Able to use formulas, pivot tables, look-Up’s etc. Create graphs and charts.
• PowerPoint: Create presentations and slide decks for the executives for presentation.
• Minimum of 4 years’ experience with tracking and processing executive expenses.
• Strong technical competency, specifically with Mac OS and Windows, Microsoft Office Suite and Google apps.
• Excellent verbal and written communication skills.
• Strong organizational skills that reflects the ability to prioritize, plan, and perform multiple urgent tasks seamlessly.
• Self-directed: able to determine priorities, make decisions, and manage time well. That said, not afraid to ask questions and for help when needed. Enthusiasm for challenges, comfortable with change, ready to learn.
• An eye for efficiency: constantly engaged in improving results by studying, evaluating, and re-designing processes and then implementing those changes. Excellent attention to detail.
• Works well under pressure, meets deadlines, sees projects through.
• Punctual, courteous, professional, and reliable; possessed of good judgment.
• Actively investigates relevant technology and builds the skills to use it.
  

Physical Requirements

• Sitting, standing for long period of time
• Walking between buildings and offices
  
  

Compensations Range

The expected base salary range for this position is between

$116,600.00 - $175,000.00

The level of pay within the range will depend on a variety of job-related factors that may include location, relevant prior experience and/or education, or particular skills and expertise.

Disclosures

Pay Transparency Disclosure:

This compensation and benefits information is based on Lyten’s estimate as of the date of publication and may be modified in the future. We generally do not negotiate on salary once we have made an offer. The level of pay within the range will depend on a variety of job-related factors that may include location, relevant prior experience and/or education, or particular skills and expertise. New hires joining the company tend to be paid within the starting base pay range noted above, with opportunities to increase pay over time based on development of additional skills, competencies, and company-specific knowledge.

In addition to base pay this position is eligible for tier based bonus and equity, healthcare, dental, vision, corporate discounts, paid holidays, PTO and sick time, 401K, employee relocation plan (if applicable)

Export/ITAR Compliance Disclosure

Certain positions within Lyten, Inc. require compliance with export control laws and, as a result, all interviewed candidates will be screened pre-interview to determine their eligibility in light of export restrictions.

This position requires access to technology, software and other information that is subject to governmental access control restrictions, due to export controls. Employment in this position is conditioned on the continued availability of government authorization to authorize release of such items, to the extent required, including without limitation an export license, or other documentation required to establish authorization to receive access to such items. Company may delay commencement of employment, rescind an offer of employment, terminate employment, and/or may modify job responsibilities, compensation, benefits, and/or access to Company facilities and information systems, as Company deems appropriate, in order to ensure compliance with applicable government access control restrictions.

Lyten is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability. EEO Employer/Vet/Disabled.

IMPORTANT: Please be aware that fictitious job openings, consulting engagements, solicitations, interviews or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to induce you to pay a fee for services related to recruitment or training. Lyten Does NOT charge any application, processing, or training fee at any stage of the recruitment or hiring process. We Do NOT use any messaging apps to recruit or communicate at any time during the recruiting process. Links to the actual job posting will be provided in the email, please verify the position is posted prior to communicating. All genuine job openings will be posted on our careers page and all communications will be from the recruiting team and will be from a @lyten.com email address.

Principals only; third party or agency submitted candidates will not be considered.

Why Work at Lyten

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Manufacturing

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