SR DOCUMENT CONTROL SPECIALIST

Gulf Interstate Engineering; Houston (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Gulf Companies is seeking a Senior Document Control Specialist to lead high-level document control on major oil and gas projects and supervise vendor data efforts.

You will oversee document control activities, manage transmittals, EDMS deployments, and project reporting while coordinating with clients and project teams to ensure quality and compliance.

This role requires strong communication, organization skills, and the ability to work in a fast-paced, deadline-driven environment.

Qualifications

• 8+ years of experience in Document Control in Oil & Gas Engineering
• Ability to work independently
• Excellent proficiency in Microsoft Office: Word and Excel
• Excellent written and verbal communication skills
• Organized and detail-oriented; able to multi-task

Responsibilities

• Provide oversight of document control activities on projects; ensure that the quality of document control deliverables meets expected standards
• Provide oversight of vendor data activities on projects; ensure that the quality of vendor data deliverables meets expected standards
• Receives all deliverables and logs them into the document control system, initiates workflows, and creates and distributes transmittals to the clients, vendors, and project personnel
• Upload and distribute documents/drawings to Project Webpage, FTP Site, SharePoint, or Client's EDMS System as needed
• Maintains Master Document Register logs utilizing the document control system throughout the project.
• Develop document control processes, procedures, and project specifications using project requirements
• Prepare various management and project status reports
• Works closely with the client on the status of project documents
• Ability to communicate with all levels of management, clients, and project team members to achieve project objectives
• Has a deep understanding of best practices for document control
• Ensure work is being performed within the guidelines of our company policies and procedures

Skills

Attention to detail

Independent worker

Communication skills

Office suite (Word/Excel)

Education

High school diploma

Associate degree preferred

Tools

Aconex Experience

SharePoint / EDMS

Job description

Description

Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Position Description

The Senior Document Control Specialist provides high-level specialized handling of documents on high-profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects.

Essential Functions

• Provide oversight of document control activities on projects; ensure that the quality of document control deliverables meets expected standards
• Provide oversight of vendor data activities on projects; ensure that the quality of vendor data deliverables meets expected standards
• Receives all deliverables and logs them into the document control system, initiates workflows, and creates and distributes transmittals to the clients, vendors, and project personnel
• Upload and distribute documents/drawings to Project Webpage, FTP Site, SharePoint, or Client's EDMS System as needed
• Maintains Master Document Register logs utilizing the document control system throughout the project.
• Develop document control processes, procedures, and project specifications using project requirements
• Prepare various management and project status reports
• Works closely with the client on the status of project documents
• Ability to communicate with all levels of management, clients, and project team members to achieve project objectives
• Has a deep understanding of best practices for document control
• Ensure work is being performed within the guidelines of our company policies and procedures

Requirements

Preferred Qualifications

• Aconex Experience
• 8+ years of experience in Document Control in the Oil & Gas Engineering industry
• Ability to work independently
• Expert in SharePoint or other EDMS
• Excellent proficiency in Microsoft Office: Word and Excel
• Must have the ability to prioritize, manage time well, troubleshoot, and work in a fast-paced and deadline-driven environment
• Must be organized and detailed oriented with the ability to multi-task
• Excellent written and verbal communication skills

Education

• High school diploma
• Associate degree preferred

Competencies

• Problem-solving
• Results oriented
• Customer focused
• Impact and influence
• Business and people acumen

Work Environment/Physical Demands

• Working conditions are normal for an office environment.
• Frequent sitting and operating a computer.
• Must be able to use body members to work, move or carry objects or office materials.
• Must be able to exert up to 10 pounds of force occasionally.
• Physical demands requirements are at levels of those for sedentary work.

Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

#LI-RG1