Document Control Specialist - Engineering / Oil & Gas

Yoh; Houston (TX); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Medical & Dental

HSA

Life & Disability Insurance

MetLife Benefits

EAP

401K

Direct Deposit & epayroll

Referral Bonuses

Training opportunities

Job summary

Yoh is seeking a skilled Document Control Specialist in Houston to manage and maintain controlled engineering and project documentation throughout the project lifecycle.

You will administer EDMS such as Aconex, ProjectWise, SharePoint or Livelink, ensure proper revision control and distribution, and coordinate with engineering teams, vendors, and clients to keep projects on schedule. This contract-to-hire role focuses on supporting multiple engineering projects with room to grow.

Qualifications

• 3+ years of hands-on document control in oil & gas, EPC, or similar project-based environments.
• Experience managing engineering drawings, technical documentation, vendor deliverables, and revision-controlled records.
• Experience with electronic document management systems (EDMS) such as Aconex, ProjectWise, SharePoint, or Livelink.
• Strong understanding of document numbering, revision control, transmittals, distribution, and records management.
• Proficiency in Microsoft Excel, Word, and document tracking systems.
• Strong organizational skills, attention to detail, and ability to independently manage multiple deadlines.
• Effective communication skills for coordinating with engineering teams, vendors, and clients.

Responsibilities

• Manage and maintain controlled engineering and project documentation throughout the project lifecycle.
• Prepare, maintain, and track SDRLs, MDRs, and other project documentation registers.
• Administer EDMS, ensuring accurate document numbering, revision control, distribution, and retention.
• Coordinate document submissions, review cycles, approvals, and formal transmittals between teams, vendors, fabricators, and clients.
• Track engineering drawings, specifications, vendor data, equipment documentation, certificates, and technical deliverables.
• Support procurement documentation, including purchase orders, bid packages, FAT/ITP records, and supplier deliverables.
• Monitor outstanding documentation, overdue reviews, rejected submissions, and required revisions to maintain project schedules.
• Ensure documentation complies with client-specific numbering, formatting, revision, and submission requirements.
• Coordinate documentation requirements with domestic and international project stakeholders.
• Prepare and reconcile final project documentation, including as-built drawings, O&M manuals, vendor data books, and client close-out packages.
• Maintain accurate project records and support document retrieval for audits, client requests, and project reviews.

Skills

Document control

Attention to detail

Time management

Communication

Education

Associate degree or technical certification

Tools

Aconex

ProjectWise

SharePoint

Livelink

Job description

Position Details

• Location: Houston, TX 77092
• Schedule: Monday-Friday, 8:00 AM-5:00 PM
• Employment Type: Contract-to-Hire
• Pay Rate: $29-$35/hour, depending on experience

Key Responsibilities

• Manage and maintain controlled engineering and project documentation throughout the project lifecycle.
• Prepare, maintain, and track Supplier Document Requirements Lists (SDRLs), Master Document Registers (MDRs), and other project documentation registers.
• Administer electronic document management systems (EDMS), ensuring accurate document numbering, revision control, distribution, and retention.
• Coordinate document submissions, review cycles, approvals, and formal transmittals between engineering teams, vendors, fabricators, and clients.
• Track engineering drawings, specifications, vendor data, equipment documentation, certificates, and technical deliverables.
• Support procurement and vendor documentation, including purchase orders, bid packages, inspection and testing documentation (FAT/ITP), and supplier deliverables.
• Monitor outstanding documentation, overdue reviews, rejected submissions, and required revisions to maintain project schedules.
• Ensure documentation complies with client‑specific numbering, formatting, revision, and submission requirements.
• Coordinate documentation requirements with domestic and international project stakeholders.
• Prepare and reconcile final project documentation, including as-built drawings, O&M manuals, vendor data books, and client close-out packages.
• Maintain accurate project records and support document retrieval for audits, client requests, and project reviews.

Required Qualifications

• 3+ years of hands‑on document control experience within oil & gas, engineering, EPC, energy, fabrication, manufacturing, or similar project‑based environments.
• Demonstrated experience managing engineering drawings, technical documentation, vendor deliverables, and revision‑controlled records.
• Experience maintaining document registers, tracking submissions, coordinating approvals, and managing formal document workflows.
• Hands‑on experience with electronic document management systems such as Aconex, ProjectWise, SharePoint, Livelink, or comparable platforms.
• Strong understanding of document numbering, revision control, transmittals, document distribution, and records management.
• Proficiency in Microsoft Excel, Word, and document tracking systems.
• Strong organizational skills, attention to detail, and ability to independently manage multiple project deadlines.
• Effective communication skills for coordinating with engineering teams, vendors, and clients.

Preferred Qualifications

• 5+ years of engineering or EPC document control experience.
• Direct experience managing SDRLs, MDRs, vendor document registers, and client transmittals.
• Experience supporting large‑scale or international engineering projects.
• Familiarity with procurement documentation, purchase orders, bid packages, FAT/ITP records, and project close‑out packages.
• Experience working within ISO 9001 quality management environments.
• Associate degree, technical certification, or bachelor's degree in a related field.

Additional Information

This position initially focuses on dedicated document control support across multiple engineering projects. As the organization grows, there may be opportunities to expand into broader project coordination responsibilities.

Estimated Min Rate

$29.00

Estimated Max Rate

$35.00

What's In It for You?

Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected characteristics under applicable law.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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