Sr. Docketing Coordinator

Dority & Manning, P.A.; Michigan; Presencial; USD 48.000 - 72.000; Jornada completa

Descripción de la vacante

Dority & Manning, P.A. seeks a Sr. Docketing Coordinator to manage daily intellectual property dockets, enter data, and ensure accuracy across records. You will communicate with attorneys and clients, coordinate with IP staff, and maintain timely docket actions.

The role requires a Bachelor's degree or equivalent, 1–2 years IP experience, and strong skills in MS Office and Adobe. Excellent communication and data analysis are essential.

Formación

• Bachelor's degree or equivalent education is required.
• 1–2 years IP experience preferred.
• Advanced proficiency in MS Office and Adobe.
• Ability to analyze and interpret data.
• Excellent verbal and written communication with attention to detail.

Responsabilidades

• Review incoming patent and trademark office documents, docketing deadlines and updating information.
• Generate reports requested by attorneys, clients, or foreign counsel.
• Process daily docket clearance reports and close overdue reminders.
• Process outgoing file transfers by closing docket actions and inactivating cases.
• Enter records for inbound transfers and assign docket numbers while checking for accuracy.
• Audit and clean up existing docket data and maintain accurate case statuses.
• Create/administrate country law rules based on filing/grant/priority dates and suggest process improvements.

Conocimientos

Independent project management

Data analysis

Verbal and written communication

Attention to detail

Educación

Bachelor's degree or equivalent experience

Herramientas

Microsoft Office Suite

Adobe

Descripción del empleo

The Sr. Docketing Coordinator will utilize their growing expertise to perform the daily administration of intellectual property client dockets, performs primary docketing functions, and manages client communications and electronic records. This position reports to the Docketing Team Lead.

Essential Functions

• Review of incoming patent and trademark office documents, including docketing new deadlines, entry of new information and calculation of deadlines, review for data accuracy and update/flag discrepancies for attorneys, and checking to ensure all incoming documentation matches most recent filings in government data.
• Generation of reports requested by firm attorneys, clients, or foreign counsel.
• Process daily docket clearance reports from IP staff, proactively close docket reminders, proactively close deadlines based on detailed review of incoming correspondence indicating completion, and process other de-docket requests submitted by IP staff.
• Process outgoing file transfers by closing outstanding docket actions and inactivating cases within the docketing system.
• Process incoming file transfers by entering records and assigning docket numbers, reviewing auto-generated actions and flagging urgencies for attorneys, review of information/docket actions from prior counsel for accuracy and docketing accordingly, confirming responsibility for annuities payments and docketing accordingly, systematically prioritizing to review complete file histories of all cases and enter complete information to fill out the records, and checking patent office websites where possible to confirm and complete information in each record.
• Continued audit and cleanup of existing docket data via special projects and standardization; maintenance of accurate case statuses.
• Creation/administration of country law rules set to generate based on filing/grant/priority dates in the application.
• Recommend enhancements to existing processes and procedures.

Education

• Bachelor's degree or equivalent experience/education

Qualifications

• 1-2 years of IP experience preferred
• Advanced proficiency in Microsoft Office Suite and Adobe
• Ability to independently facilitate and manage projects
• Ability to analyze and interpret data
• Excellent verbal and written communication skills with attention to detail

Values

• Quality of Work
• Respect and Dignity for All
• Detail Oriented
• Priority Setting
• Problem Solving
• Adaptability (Managing change and ambiguity; Adaptable)