IP Docketing Specialist-Hybrid

Teksky LLC; Town of Brookfield (WI); Híbrido; USD 55.000 - 85.000; Jornada completa

Descripción de la vacante

Teksky LLC in Brookfield, WI, seeks an IP Legal Assistant / IP Docketing Specialist to support attorneys in managing patent and trademark prosecution matters. The role combines legal administration with high-level docketing to ensure IP deadlines and filings are tracked accurately.

The ideal candidate has strong knowledge of US and foreign IP procedures, excellent organization, and experience in a fast-paced IP law environment.

Formación

• Experience as an IP Legal Assistant or IP Paralegal.
• Knowledge of patent and trademark prosecution timelines.
• Familiarity with USPTO procedures and annuities.
• Experience with IP docketing systems.
• Strong attention to detail and ability to manage multiple deadlines.
• Proficient in Microsoft Office and legal databases.
• Experience in an IP law firm or corporate legal department preferred.

Responsabilidades

• Maintain IP docketing systems and databases for patent and trademark matters.
• Input, update, and track filing dates, deadlines, responses, and fees.
• Calculate and monitor US and international deadlines for IP matters.
• Review correspondence from USPTO, foreign associates, clients, and counsel and docket deadlines.
• Prepare docket reports, reminders, and status updates to attorneys.
• Monitor ongoing patent and trademark prosecution activities and deadlines.
• Coordinate with attorneys, paralegals, and clients on deadlines and actions.
• Maintain electronic and physical IP files and records.
• Assist with patent/trademark filings, renewals, and related tasks.
• Perform quality control checks for docketing accuracy and data integrity.
• Identify docketing discrepancies or potential missed deadlines.
• Provide general legal administrative support to IP teams.
• Support IP prosecution workflow and case management.

Conocimientos

IP docketing

Attention to detail

Communication skills

Organizational skills

Multitasking

Independent work

Herramientas

IP docketing software

Microsoft Office

Case management software

Descripción del empleo

Location: Brookfield, WI, Madison WI | Hybrid

Job Summary

We are seeking a detail-oriented and experienced IP Legal Assistant / IP Docketing Specialist to support intellectual property attorneys and legal teams in managing patent and trademark prosecution matters. This role combines legal administrative support with high-level docketing responsibilities, ensuring all IP deadlines and filings are accurately tracked and maintained.

The ideal candidate will have strong knowledge of U.S. and foreign patent and trademark prosecution procedures, excellent organizational skills, and experience working in a fast-paced intellectual property law environment.

Key Responsibilities

• Maintain and manage IP docketing systems and databases for patent and trademark matters.
• Accurately input, update, and track filing dates, official deadlines, responses, annuity/maintenance fees, and prosecution events.
• Calculate and monitor U.S. and international patent and trademark deadlines to ensure timely compliance.
• Review incoming correspondence from the USPTO, foreign associates, clients, and outside counsel and docket all relevant deadlines.
• Prepare and distribute docket reports, deadline reminders, and status updates to attorneys and legal staff.
• Monitor ongoing patent and trademark prosecution activities to ensure all deadlines are met.
• Coordinate with attorneys, paralegals, foreign associates, and clients regarding upcoming deadlines and required actions.
• Maintain accurate electronic and physical intellectual property files and records.
• Assist with patent and trademark filings, renewals, maintenance fees, and related prosecution tasks.
• Perform regular quality control checks to ensure docketing accuracy and data integrity.
• Identify and elevate any docketing discrepancies, conflicts, or potential missed deadlines.
• Provide general legal administrative support to attorneys and IP teams as needed.
• Support overall IP prosecution workflow and case management.

Qualifications

• Previous experience as an IP Legal Assistant, IP Docketing Specialist, Patent Docketing Specialist, Trademark Docketing Specialist, or IP Paralegal.
• Strong understanding of patent and trademark prosecution processes and deadlines.
• Experience with U.S. and foreign IP docketing systems preferred.
• Familiarity with USPTO procedures, patent maintenance fees, annuities, extensions, and prosecution timelines.
• Experience using IP docketing software and legal case management systems.
• Excellent attention to detail, organizational skills, and ability to manage multiple deadlines.
• Ability to handle a high-volume docket with accuracy and efficiency.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively with attorneys, paralegals, and clients.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and legal/IP databases.
• Prior experience in an intellectual property law firm or corporate legal department strongly preferred.