Sr. Department Assistant, Lvl 5

FORDHAM University; New York, Northern (NY, KY); On-site; USD 58,000 - 60,000; Full time

Benefits offered by this job

Union Affiliation Local 153

Job summary

Fordham University's Law Library seeks a Senior Department Assistant to support circulation and document delivery services, maintain the collection, and train part-time staff. The role involves assisting patrons, coordinating requests, and improving access to resources.

Responsibilities include maintaining shelving, updating legal materials, and contributing to the library's online presence. The position requires high school diploma, library or customer service experience, and flexibility for

Qualifications

• High school diploma or equivalent required.
• Library and/or customer service experience preferred.
• Willingness to learn new digital tools and resources.
• Organized and detail oriented.
• Must be capable of light lifting and shelving activities.
• Demonstrated writing ability.

Responsibilities

• Coordinate circulation and document delivery services.
• Assist patrons with material requests in person, by phone, and via email.
• Staff the circulation desk and communicate library policies.
• Serve as point person for faculty requests on evenings, weekends, and some holidays.
• Process Interlibrary loan and document delivery requests.
• Track and record material requests and statistics.

Skills

Willingness to learn

Organized and detail oriented

Light lifting and shelving

Demonstrated writing ability

Education

High school diploma or equivalent

BA (preferred)

Tools

Google Workspace

Microsoft Office

Library circulation module

Job description

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

The Sr. Department Assistant assists with the Law Library circulation and document delivery services including the processing, tracking and communication regarding requests. Additionally, the position supports the maintenance of the library collection, library’s social media presence and the training and assessment of the part‑time staff.

Essential Functions

Assists in the coordination of circulation and document delivery services.
Assists and communicates with patrons regarding material requests and informational needs in person, over the telephone and by email.
Staffs the circulation desk and communicates library policies, procedures and directional information, and answers routine circulation questions.
Serves as point person for faculty requests on evenings, weekends, and some holidays.
Processes Interlibrary loan and document delivery requests.
Tracks and records material requests and statistical data.
Supports maintenance of the library collection, including shelving and shifting material, inventorying the collection, searching for missing items, and filing and distribution of incoming legal updates.
Supports training and assessment of PT staff, and assists with coordination of PT staff tasks and projects.
Assists with managing the library course reserve service, including scanning of items for controlled digital lending.

Essential Functions Note

Essential Functions Note This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.

Management Responsibilities

Management Responsibilities May provide peer‑level coordination or subject‑matter guidance to colleagues performing similar work and/or student, part‑time workers, including helping organize tasks, clarify priorities, or review work for quality or consistency.

Additional Functions

Supports the law library’s social media presence on Instagram, Facebook and Twitter.
Assists with research, planning, promotion, and execution of library events and outreach programs.
Assists with generating website content, and developing and producing instructional videos.
Organizes and uploads material to the Fordham Law Archive of Scholarship & History ( FLASH ).
Participates in the development and implementation of circulation and library policies.
Performs additional duties and tasks as assigned.

Required Qualifications: Education and Experience

High school diploma or equivalent
Library and/or customer service experience

Required Qualifications: Knowledge and Skills

Willingness to learn new digital tools and resources
Organized and detail oriented
Must be capable of light lifting and shelving activities
Mandatory Competency Testing
Demonstrated Writing Ability

Preferred Qualifications

BA
Experience with Google Workspace and Microsoft Office suite
Familiarity with library circulation module

Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria

Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria $2,269.60

Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria

Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria $2,269.60

Minimum Biweekly Salary for All Others

Minimum Biweekly Salary for All Others $2,269.60

Maximum Biweekly Salary for All Others

Maximum Biweekly Salary for All Others $2,269.60

Union Affiliation

Union Affiliation Local 153

Posting Number

Posting Number C085P

Number of Vacancies

Number of Vacancies 1

Start Date

Posting Date

Posting Date 10/07/2026

Special Instructions

EEO Statement

Fordham University is committed to excellence and welcomes candidates of all backgrounds.
Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity and Work Environment

Physical Activity

Sitting Often

Repetitive Hand Motion (such as typing)

Repetitive Hand Motion (such as typing) Often

Hearing, Listening, Talking Nearly Continuously

Standing

Standing Often

Walking

Walking Often

Running

Running Not Required

Bending, Stooping, Kneeling, squatting, Crouching, Crawling

Bending, Stooping, Kneeling, squatting, Crouching, Crawling Seldom

Climbing stairs Seldom

Climbing ladders

Climbing ladders Not Required

Reaching overhead

Reaching overhead Often

Pulling, pushing

Pulling, pushing Often

Shoveling

Shoveling Not Required

Lifting – up to 20 pounds

Lifting – up to 20 pounds Seldom

Lifting – up to 50 pounds

Lifting – up to 50 pounds Not Required

Lifting – over 50 pounds Not Required

Work Environment Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

Supplemental questions you will be required to answer on the application (No action is needed on this page)

Required fields are indicated with an asterisk (*).

• * Do you have a High School Diploma or equivalent?
  • Yes
  • No
• * Do you have library and/or customer service experience?
  • Yes
  • No