Sr. Department Assistant, Level 5

FORDHAM University

New York (NY)

On-site

USD 92,000 - 115,000

Full time

5 days ago

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Job summary

Fordham University is seeking an Accounts Payable Representative to process daily payments to vendors via Concur, Chrome River, Jaggaer and electronic payments. You will review requests and purchase orders, code invoices, and ensure timely processing.

The role requires basic accounting knowledge, strong organizational skills, and effective communication with campus departments and vendors. Salary reflects biweekly pay with standard university benefits.

Qualifications

High school degree or equivalent.
Minimum 2 years working in an Accounts Payable role.

Responsibilities

Processes invoices for payments in electronic platforms and vendor coding.
Monitors each electronic payment system.
Manages the Accounts Payable inbox and communicates with departments and vendors.

Skills

Basic accounting

MS Office

Attention to detail

Communication

Vendor communications

Education

High school diploma or equivalent

Tools

ERP/Accounts payable software

Job description

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Reporting to the Senior Associate of Accounts Payable Operations, the Accounts Payable Representative will process daily payments to vendors by reviewing all payment requests and purchase orders submitted by the Fordham community through various portals (Concur, Chrome River, Jaggaer, and electronic payments).

Essential Functions

Processes invoices for payments in applicable electronic platforms and related activities such as vendor coding.
Monitors each electronic payment system.
Manages the Accounts Payable inbox and communicates with departments and vendors regarding payment issues or inquiries.
Assists other accounts payable staff in performing duties as needed or as directed by supervisors.
Provides excellent customer service through the Finance Department call tree (Finesse and Jabber) and email.
Reviews invoices for fiscal year cutoff based on information provided byAccounting Services.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

Management Responsibilities

Not responsible for supervision or oversight of others.

Required Qualifications: Education and Experience

High school degree or equivalent.
Minimum 2 years working in an Accounts Payable role.

Required Qualifications: Knowledge and Skills

Basic accounting skills
Working knowledge of applications/desktop software, including Microsoft Office products.
Well organized and able to work well in a multi-task, detail-oriented environment.
Self-motivated and highly detail-oriented with the ability to prioritize tasks.
Effective communication skills to interact effectively with all levels of the University and external vendors.
Ability to understand and learn account structures so as to be able to review account codes and key data.

Preferred Qualifications

Experience with a fully automated, computerized Accounts Payable system.

Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria

Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria N/A

Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria

Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria N/A

Minimum Biweekly Salary for All Others

Minimum Biweekly Salary for All Others $2,269.60

Maximum Biweekly Salary for All Others

Maximum Biweekly Salary for All Others $2,269.60

Union Affiliation

Union Affiliation Local 153

Posting Number

Posting Number C087P

Number of Vacancies

Number of Vacancies 1

Start Date

Start Date ASAP

Posting Date

Posting Date 10/20/2026

EEO Statement

Fordham University is committed to excellence and welcomes candidates of all backgrounds.

Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity and Work Environment

Physical Activity

Sitting Nearly Continuously

Repetitive Hand Motion (such as typing)

Repetitive Hand Motion (such as typing) Nearly Continuously

Hearing, Listening, Talking Nearly Continuously

Standing

Standing Often

Walking

Walking Often

Running

Running Not Required

Bending, Stooping, Kneeling, squatting, Crouching, Crawling

Bending, Stooping, Kneeling, squatting, Crouching, Crawling Not Required

Climbing stairs Not Required

Climbing ladders

Climbing ladders Not Required

Reaching overhead

Reaching overhead Not Required

Pulling, pushing

Pulling, pushing Not Required

Shoveling

Shoveling Not Required

Lifting – up to 20 pounds

Lifting – up to 20 pounds Not Required

Lifting – up to 50 pounds

Lifting – up to 50 pounds Not Required

Lifting – over 50 pounds Not Required

Work Environment Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Documents Needed to Apply

Required Documents