Sr Coordinator, Meeting Coordination

Advarra, Inc.; United States; On-site; USD 67,000 - 116,000; Full time

Job summary

Advarra is seeking a qualified professional to manage IRB meeting workflows, review submissions, assign reviews, coordinate meeting space/platform, and prepare informed consent forms in line with federal regulations.

Responsibilities include facilitating communication among stakeholders, preparing ICFs with board edits, hosting IRB meetings, and supporting Chairs and board members on regulatory matters.

Qualifications

• Requires 2+ years IRB experience or equivalent combination of education and experience.
• Certified IRB Professional (CIP) or CIP within one year of eligibility.
• Proficient with MS Word and Outlook; strong regulatory knowledge preferred.

Responsibilities

• Facilitate communication between Client Services, Board reviewers, and Client.
• Prepare Meeting and Post‑meeting ICFs reflecting Board concerns and edits.
• Prepare proposed meeting determinations for Chair review.
• Host web platform for IRB meetings.
• Provide pre- and during-meeting support to Chairs and Board Members for regulatory compliance.
• Mentor new team members when requested.

Education

Bachelor's degree

Certified IRB Professional (CIP)

Tools

MS Word

Outlook

Job description

Company Information

At Advarra, we are passionate about making a difference in the world of clinical research and advancing human health.With a rich history rooted in ethical review services combined with innovative technology solutions and deep industryexpertise, we are at the forefront of industry change. A market leader and pioneer, Advarrabreaksthe silos that impede clinical research, aligning patients, sites, sponsors, and CROs in a connected ecosystem to accelerate trials.

Company Culture

Our employees are the heart of Advarra. They are the key to our success and the driving force behind our mission and vision. Our values (Patient-Centric, Ethical, Quality Focused, Collaborative) guide our actions and decisions.

Knowing the impact of our work on trial participants and patients, we act with urgency and purpose to advance clinical research so that people can live happier, healthier lives.

At Advarra, weseekto foster an inclusive and collaborative environment where everyone is treated with respect and diverse perspectives are embraced. Treating one another, our clients, and clinical trial participants with empathy and care are key tenets of our culture at Advarra; we are committed to creating a workplace where each employee is not only valued but empowered to thrive and make a meaningful impact.

Job Overview Summary

Manages the IRB meeting workflow by reviewing incoming submissions, assigning reviews to Board members, coordinating IRB meeting space/platform, and preparing informed consent forms (ICFs) in adherence to all applicable federal regulations.

Job Duties & Responsibilities

• Facilitate communication between Client Services, Board reviewers, and Client
• Prepare Meeting/Post meeting ICFs reflecting Board concerns and edits
• Prepare proposed meeting determinations for Chair review
• Host web platform for IRB meetings
• Provide pre-and during-meeting support to Chairs and Board Members for regulatory compliance
• Manage complex issues arising during IRB meetings
• Identifyand address issues needing attention by the IRB and Chair
• Challenge or clarify opinions and questions during IRB meetings
• Collaborate with clientservices onreporting special issues to the IRB
• Analyze and recommend improvements to IRB review methods
• Conductaccuratepre-reviews of consent forms for regulatory compliance
• Edit consent forms to align with regulatory standards and Advarra operational guidelines
• Apply negotiated language to consent forms as per client agreements
• Collaborate with stakeholders to incorporate necessary edits
• Perform quality control checks on consent forms
• Stay updated on U.S. and/or Canadian Regulations and Guidelines in Human Subject Protections and research areas
• Complete standard Human Subjects Research Training, e.g., CITI, as per management's cycle
• Fulfill organizational training requirements
• Attend conferences, webinars, workshops as agreed upon with management
• Manage IRB meetings weekly on average overadditionalBoard meetings as requested by management
• Mentor new team members upon request

Location

This role is open to candidatesworkingremotely inthe United States.

Basic Qualifications

• 2+yearsIRB experience in addition to a bachelor’s degree;or a combination of education and experience
• Certified IRB Professional (CIP) or attainment of CIP within one (1) year of eligibility

Preferred Qualifications

• Advanced knowledge of Federal laws and guidelinespertaining toHuman Subjects Research Protection
• Proficient with MS Word and Outlook

Physical and Mental Requirements

• Sit or stand for extended periods of time at stationary workstation
• Regularly carry, raise, and lower objects of up to 10 Lbs.
• Learn andcomprehendbasic instructions
• Focus and attention to tasks and responsibilities
• Verbal communication; listening and understanding, responding,and speaking

Advarra is an equal opportunity employer that is committed to providing a workplace that is free from discrimination and harassment of any kind based on race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, and gender identity), national origin, age, disability or genetic information, or any other status or characteristic protected by federal, state, or local law.

Pay Transparency Statement

The base salary range for this role is $66,767 - $116,089. Note that salary may vary based on location, skills, and experience and may vary from the amounts listed above. This position may also be eligible for a variable bonus in addition to base salary as well as health coverage, paid holidays, and other benefits.