Sr Documentation and Project Management Specialist

Advarra; Northern (KY); Hybrid; USD 82,000 - 150,000; Full time

Job summary

Advarra, a leader in clinical research, seeks a Senior Documentation and Project Management Specialist to serve as a department resource for operational issues, identify opportunities for process improvements, and help develop instructional documents. The role coordinates with department managers to reassign daily workloads as needed and drives project execution.

The position requires a bachelor’s degree (or 5+ years in a related field), CIP certification (or within 1 year), and 5+ years of

Qualifications

• Bachelor’s degree or five years of equivalent experience in clinical research or healthcare setting preferred.
• Certified IRB Professional (CIP) or attainment of CIP within one year of eligibility.
• Five (5)+ years of demonstrated proficiency in related role.
• Experience fulfilling responsibilities with team-wide visibility and impact, such as routinely providing training and guidance to team or other groups.
• Demonstrated ability to perform as an expert in operational processes and provide appropriate insight to junior staff

Responsibilities

• Works with Sr Director, Training, QC & Client Experience to identify strategies and methods to achieve organizational goals.
• Communicate with Management team to identify and implement strategies to improve quality, efficiency, and service standards.
• Lead and manage routine and non-routine projects.
• Develops, updates and maintains department instructional documents.
• Maintains and manages IRB Operations Document Inventory
• Serves as SME for IRB Operations teams (e.g. Client Services) for operational issues
• Available as SME for internal and external inquiries
• Assists Client Experience, Client Success and QA with all client questions related to Client Services processes
• Coordinates with other SMEs, Team Leads and Managers to ensure consistency in responses and approach
• Demonstrates an advanced understanding of various types of protocol and site submissions
• Review/analyze complete submissions for quality, customer satisfaction, and to ensure process followed
• Maintains a high level of quality and attention to detail
• Completes work within expected turnaround times
• Attends conferences and workshops
• Leads presentations in various meetings, as needed
• Completes assigned training in a timely manner

Skills

Operational excellence

Training & guidance

Project management

Quality focus

Education

Bachelor's degree

Certified IRB Professional (CIP) or CIP within 1 year

Tools

Microsoft Office Suite

SharePoint

Job description

Sr Documentation and Project Management Specialist

Job Category: Quality Control CF

Requisition Number: SRDOC004732

• Posted : September 10, 2026
• Full-Time

Locations

Showing 1 location

Remote - U.S.A
United States of America, 000000, USA

Description

Company Information

At Advarra, we are passionate about making a difference in the world of clinical research and advancing human health.With a rich history rooted in ethical review services combined with innovative technology solutions and deep industryexpertise, we are at the forefront of industry change. A market leader and pioneer, Advarrabreaksthe silos that impede clinical research, aligning patients, sites, sponsors, and CROs in a connected ecosystem to accelerate trials.

Company Culture

Our employees are the heart of Advarra. They are the key to our success and the driving force behind our mission and vision. Our values (Patient-Centric, Ethical, Quality Focused, Collaborative) guide our actions and decisions. Knowing the impact of our work on trial participants and patients, we act with urgency and purpose to advance clinical research so that people can live happier, healthier lives.

At Advarra, weseekto foster an inclusive and collaborative environment where everyone is treated with respect and diverse perspectives are embraced. Treating one another, our clients, and clinical trial participants with empathy and care are key tenets of our culture at Advarra; we are committed to creating a workplace where each employee is not only valued but empowered to thrive and make a meaningful impact.

Job Overview Summary

TheSeniorDocumentation and Project Management Specialistfunctions as a departmental source for operational issues,identifiesopportunities for and implements changes tofacilitateprocess improvement, and participates in development/revision of instructional documents. In addition, theSeniorDocumentation and Project Management Specialistcompletes projects as defined by management and coordinates with department managers on daily workload reassignments, as needed.

Job Duties & Responsibilities

• Works withSrDirector,Training, QC & Client Experiencetoidentifystrategies and methods to achieve organizational goals
• Communicate with Management team toidentifyand implement strategies to improve quality, efficiency, and service standards and/or operational procedures
• Lead and manage routine and non-routine projects
• Develops,updatesandmaintainsdepartmentinstructional documents
• Maintainsand manages IRB OperationsDocument Inventory
• Serves asSMEfor IRB Operations teams (e.g.Client Services) for operational issues
• Available as SME for internal and external inquiries
• Assists Client Experience, ClientSuccessand QA with all client questions related to Client Services processes
• Coordinates with other SMEs, Team Leads and Managers to ensure consistency in responses and approach
• Demonstrates an advanced understanding ofvarious typesof protocol and site submissions
• Review/analyze complete submissions for quality, customer satisfaction, and to ensure process followed
• Maintainsa high levelof quality and attention to detail
• Completes work within expected turnaround times
• Attends conferences and workshops
• Leads presentations in various meetings, as needed
• Completes assigned trainingin a timely manner

Location

This role is open to candidatesworkingremotely inthe United States.

Basic Qualifications

• Bachelor’s degree or five (5) years of equivalent experience in clinical research or healthcare setting preferred
• Certified IRB Professional (CIP) or attainment of CIP within one (1) year of eligibility
• Five (5)+years ofdemonstratedproficiencyinrelatedrole.
• Experience fulfilling responsibilities with team-wide visibility and impact, such as routinely providing training and guidance to team or other groups
• Demonstrated ability to perform as an expert in operational processes andprovideappropriate insight to junior staff

Preferred Qualifications

• Proficiencyin Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficiencyin SharePoint
• Experience with document version control and tracking
• Ability to adapt to changing technologies and document management systems

Physical and Mental Requirements

• Sit or stand for extended periods of time at stationary workstation
• Regularly carry, raise, and lower objects of up to 10 Lbs.
• Learn andcomprehendbasic instructions
• Focus and attention to tasks and responsibilities
• Verbal communication; listening and understanding, responding,and speaking

Advarra is an equal opportunity employer that is committed to providing a workplace that is free from discrimination and harassment of any kind based on race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, and gender identity), national origin, age, disability or genetic information, or any other status or characteristic protected by federal, state, or local law.

Pay Transparency Statement

The base salary range for this role is $81,903- $150,156. Note that salary may vary based on location, skills, and experience and may vary from the amounts listed above. This position may also be eligible for a variable bonus in addition to base salary as well as health coverage, paid holidays, and other benefits.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.