Sr Coordinator, Facilities & Office

TUV SUD America; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

TUV SUD America is seeking a Sr. Facilities & Office Coordinator to support site operations, workplace services, and facility improvements at our United States sites.

You will partner with Site Manager and Corporate Facilities Management to ensure safety, cleanliness, and readiness for business operations. Responsibilities include coordinating daily activities, managing contractors, and assisting with onboarding and office services.

Qualifications

• 2+ years in office administration or facilities coordination.
• Strong customer service and interpersonal skills with professional interactions.
• Excellent organizational skills with attention to detail and multi-tasking ability.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications.
• Ability to work independently while collaborating with cross-functional teams.
• Demonstrated problem-solving and proactive workplace support.

Responsibilities

• Coordinate day-to-day office and facility activities and support construction/renovation projects.
• Monitor contractor activities for alignment with project plans and site requirements.
• Assist with site walkthroughs, punch-list tracking, access management, and workspace readiness.
• Coordinate front-office activities, vendor coordination, shipping and receiving, and general operations.
• Maintain facility records, service logs, and work orders.
• Assist with onboarding, workspace preparation, and site support activities.

Skills

Customer service

Organizational skills

Written and verbal communication

Independent work

Cross-functional collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

life insurance, parental leave, paid time off, 401(k)

Oct 12, 2026

At TUV SUD Group we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TUV SUD Group.

Location: United States
Business Unit: Corporate Functions - Real Estate & Facilities
Work Model: Onsite
Employment Type: Full-Time, Non-Exempt

Sr. Coordinator, Facilities & Office

Location: United States
Business Unit: Corporate Functions - Real Estate & Facilities
Work Model: Onsite
Employment Type: Full-Time, Non-Exempt

Your Tasks

This is an exciting opportunity to join TUV SUD during a period of significant facility growth and development. As a Sr. Facilities & Office Coordinator, you will partner with the Site Manager and Corporate Facilities Management team to support ongoing site operations, workplace services, and facility improvement initiatives.

In this role, you will help coordinate day-to-day office and facility activities while also supporting ongoing construction and renovation projects. Responsibilities include monitoring contractor activities for alignment with project plans and site requirements, assisting with project walkthroughs and punch-list activities, and helping reinforce site safety, access control, cleanliness, and operational readiness.

You will also serve as a key resource for employees, visitors, customers, and vendors by supporting front-office activities, vendor coordination, shipping and receiving, facility work orders, maintenance requests, and general workplace operations. Through your efforts, you will help ensure the facility remains safe, organized, responsive, and prepared to support business operations.

• Serve as a primary point of contact for employees, visitors, customers, vendors, and contractors.
• Support ongoing construction, renovation, and facility improvement projects, including contractor coordination and project follow-up activities.
• Assist with site walkthroughs, punch-list tracking, access management, safety expectations, and workspace readiness.
• Coordinate facility maintenance requests, service providers, inspections, and vendor documentation.
• Manage incoming and outgoing mail, packages, shipments, and customer samples.
• Support reception, visitor management, meeting coordination, office services, and workplace logistics.
• Monitor facility conditions and identify opportunities to improve workplace safety, efficiency, and employee experience.
• Coordinate office supplies, facility inventories, workspace setup, and operational support activities.
• Maintain facility records, service logs, work orders, and operational documentation.
• Assist with employee onboarding, workspace preparation, and site support activities as needed.

Your Qualifications

Required Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of experience in office administration, facilities coordination, property management, warehouse operations, or a related support function.
• Strong customer service and interpersonal skills with the ability to interact professionally with employees, customers, visitors, contractors, and vendors.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Demonstrated problem-solving skills and a proactive approach to workplace support.

Preferred Qualifications

• Experience supporting construction, renovation, or facility improvement projects.
• Experience coordinating vendors, contractors, service providers, or maintenance activities.
• Familiarity with facilities management systems, procurement processes, or work order platforms.
• OSHA 10 certification or familiarity with workplace safety requirements.
• First Aid and CPR certification.
• Experience supporting office moves, workspace planning, or facility operations in a professional environment.

What We Offer

• Opportunity to support an expanding facility and play a meaningful role in ongoing workplace improvement initiatives.
• Collaborative work environment with exposure to facilities management, operations, and workplace services.
• Professional development and career growth opportunities within a global organization.
• Meaningful work supporting employee experience, workplace operations, and business continuity.
• Competitive compensation and comprehensive benefits package.
• Stable, long-term career opportunities with a globally recognized organization.
• A culture focused on safety, quality, teamwork, innovation, and continuous improvement.

Additional Information

Work Model: Onsite

Location: United States

Compensation & Benefits

The anticipated annual base pay range for this full-time position is $XX,XXX - $XX,XXX. Actual base pay will be determined based on various factors, including years of relevant experience, training, qualifications, geographic location, market conditions, and internal equity.

The compensation package may also include an annual incentive opportunity, subject to eligibility and applicable plan terms.

Additionally, we offer a comprehensive benefits package to employees, including a 401(k) plan with employer match, up to 12 weeks of paid parental leave for birthing parents and 2 weeks for other parents, health plans (medical, dental, and vision), life insurance and disability coverage, employee assistance programs, and generous paid time off.

This role requires occasional lifting, walking, stooping, climbing ladders, and moving materials weighing up to 30 pounds.

We welcome applications from individuals of all backgrounds, experiences, and perspectives and are committed to fostering an inclusive workplace where employees can thrive and grow professionally.

TUV SUD is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.

Equal Opportunity Employer - Disability and Veteran

TUV SUD America, Inc. is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, ancestry, marital status, genetics, national origin, sex, sexual orientation, gender identity and expression, age, physical or mental disability, veteran status and those laws, directives, and regulations of Federal, State, and Local governing bodies or agencies. We participate in the E-Verify Employment Verification Program.