Sr. Contracts Assistant

Textron; Cockeysville (MD); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Flexible schedules

PTO

Tuition reimbursement

Dress for your day

401k matching

Employee discounts

Job summary

Textron Systems is seeking a Sr. Contracts Assistant to perform complex administrative tasks for government, commercial and international contracts under limited supervision.

You will gather data, track deliverables, review documents for accuracy, maintain contract files, update SAM, and support audits and process improvements. The role requires U.S. citizenship and the ability to obtain a security clearance.

Qualifications

• Experience with government contracts and related policies is a plus.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines while handling sensitive data.
• Proficiency with MS Office and data/reporting tools.

Responsibilities

• Gather data, maintain logs, and prepare reports for internal and external customers.
• Ensure contract deliverables are tracked and reported.
• Review incoming contract documents for accuracy and route for approvals; enter data into corporate systems.
• Update System for Award Management (SAM) for all business lines and site locations.
• Schedule and coordinate internal and external meetings and training sessions.
• Support process improvement initiatives from inception to execution.
• Assist audit teams and government inquiries by coordinating responses.
• Perform other duties as assigned.

Skills

Administrative tasks

Government contracts

Communication

Microsoft Office

Education

AA/BA/BS preferred

Tools

Oracle ERP

SharePoint

Microsoft Word

Excel

Job description

Who We Are

Textron Systems, best known for innovative defense technologies and services. We are a part of Textron Inc, one of the world’s leading multi-industry companies, recognized for its powerful brands such as Bell, Cessna, Beechcraft, E-Z‑GO, Arctic Cat and many more.

Our company leverages its global network of aircraft, defense, industrial and finance businesses to provide customers with innovative products and services.

But our business is all about people – the customers who rely on us and the exceptional team that brings our mission to life.

We’ve been in the industry for more than 50 years and embraced the unique capabilities that come with being a mid-sized player. We bring the agility of a small business to meet our customers’ most urgent requirements and empower our team members to push past possible. We can scale quickly to solve the big problems, working across functions, sites, and business lines to make it happen. We’re comprised of 7 domains specializing in Air, Sea, Land, Weapons Systems, Electronic Systems, Propulsion, and Testing and Training Simulations.

Start your career in a big way by joining Textron Systems. We are here to provide necessary and life-changing services and products to our customers. We are right where the real work happens. By joining our team, you will gain exciting and versatile experiences from day one to fuel your growth. Talent development is a big part of who we are. Don’t just start your career – go big.

Visit TextronSystems.com to read more about who we are and the products we make!

About This Role

Under limited supervision, performs complex and diverse administrative tasks for contracts associated with government, commercial and international customers. In performing this role, the Sr. Contracts Assistant will:

• Gather data, maintain logs, and prepare reports for both internal and external customers
• Ensure contract deliverables are accurately tracked and reported
• Review incoming contract documents for accuracy and completeness, prepares and routes documents for approvals, enters approved data into the corporate database, and maintains accurate and complete contract files, databases, and records
• Update and maintain System for Award Management (SAM) for all Business Lines and site locations.
• Schedules and coordinates internal and external meetings and training seminars
• Supports process improvement initiatives through inception to execution
• Support audit teams and government inquiries by coordinating and preparing responses
• Perform other duties as assigned

Qualifications

• Experience in administrative tasks related to business operations, customer relations, process improvements and/or cost analysis
• Familiarity with Government Contracts a plus
• Excellent interpersonal skills, ability to work with others, and a team player
• Strong oral/written communication and organizational skills
• Ability to manage multiple work assignments and meet critical deadlines, while protecting sensitive company data
• Able to work independently and utilize research techniques to resolve issues, recognize potential and existing problems and challenges, and make timely decisions to ensure their resolution.
• Proficient in Microsoft Word, Access, Excel and PowerPoint with ability to utilize software applications to develop automated reports, metrics and templates/checklists. Proficiency with Microsoft SharePoint a plus
• This position requires an individual to be a U.S. citizen with the ability to obtain a security clearance

Required Experience

• AA, BA, or BS degree preferred but not required. 3-5 years of related work experience will be considered in lieu of degree
• Previous experience in administering government contracts including knowledge of Federal Acquisition Regulations and Contracts policies a plus
• Experience with Oracle software applications or other ERP systems preferred.
• Experience with process improvement initiatives

Benefits

• Flexible Work Schedules: Enjoy compressed work week schedule that varies by allowing for additional days off such as 9/80 and 4/10s, leading to additional Fridays off work!
• Paid Time Off: Enjoy over 6 weeks of total paid time off (PTO) that consist of 120 hours of vacation, 56 hours of illness/personal time and 80 hours of holiday.
• Tuition Reimbursement: We believe in investing in the progress and growth of our employee’s. Receive up to $10,000 for relevant graduate degrees per calendar year.
• Dress for Your Day: No day is the same, so we don’t think you should dress like it. Dress smart for an important meeting, wear jeans for a casual day at the office or on the shop floor.
• Comprehensive Benefits Package: Choose plans that fit your lifestyle – 3 medical plans, prescription drug coverage, dental, vision, additional life insurance coverage. Company paid benefits include basic life insurance, short- and long-term disability and employee assistance program. Comprehensive wellness incentive plan and annual fitness reimbursement program.
• Future Savings: Receive a company contribution to your 401k up to 9% of your salary! The earlier you start your career with us, the more you save.
• Employee Discounts: We provide a one-stop-shop for access to exclusive offers and deep discounts from over 30,000 merchants and millions of products such as Bose, Apple, FitBit, HP, AT&T, Verizon, T-Mobile, travel discounts and more!
• Many More Benefits: Textron Systems offers additional benefits such as service awards, cell phone retail discounts, travel and gym membership discounts, emergency travel assistance, home and auto discounts, adoption assistance and more!

EEO Statement

Textron is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of race, color, religion, age, national origin, military status, veteran status, disability, sex (including pregnancy and sexual orientation), genetic information or any other characteristic protected by law.