Sr. Commercial Escrow Officer

Executive Title Agency, Ltd.; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Executive Title Agency, Ltd. in Houston seeks a Senior Commercial Escrow Officer/Closer to lead complex CRE closings, liaising with clients, attorneys, and lenders.

You will draft and review documents, calculate prorations, supervise funding, ensure compliance with RESPA and insurance regulations, and develop best practices for the escrow team. This role demands attention to detail, superior communication, and the ability to manage multiple high-value transactions concurrently.

Qualifications

• Expertise in title insurance regulations, escrow procedures and CRE documentation.
• Experience handling complex commercial transactions in real estate.
• Strong understanding of lending procedures and regulatory requirements.

Responsibilities

• Draft, review, and interpret complex legal documents with meticulous detail.
• Calculate prorations, payoffs, and disbursements for multi-million-dollar deals.
• Conduct file examinations to ensure closing requirements are met before funding.
• Facilitate signing appointments with clear explanations of documents for clients and attorneys.
• Disburse funds accurately and promptly according to closing instructions.
• Maintain organized transaction files meeting audit standards.

Skills

Title insurance regulations

Escrow procedures

Commercial real estate documentation

Complex transactions management

Interpersonal communication

Education

Texas Escrow Officer License

High school diploma

Tools

SoftPro

RamQuest

ResWare

Job description

Summary of Position

The Senior Commercial Escrow Officer/Closer will play a pivotal role in our operations, serving as the primary point of contact for complex commercial real estate transactions. This position represents the cornerstone of our commercial division, requiring exceptional expertise in managing high-value, multi-faceted property closings.

Essential Duties and Responsibilities

• Draft, review, and interpret complex legal documents including contracts, closing statements, deeds, affidavits, and settlement statements with meticulous attention to detail
• Calculate and verify prorations, payoffs, and disbursements for multi-million-dollar transactions
• Conduct thorough file examinations to ensure all closing requirements are satisfied prior to funding
• Facilitate signing appointments with clear explanations of all documents for clients and attorneys
• Disburse funds accurately and promptly according to closing instructions and legal requirements
• Maintain comprehensive and well-organized transaction files that meet audit standards
• Ensure strict adherence to Department of Insurance regulations, RESPA, and other applicable state and federal requirements
• Ensure strict adherence to Department of Insurance regulations, RESPA, and other applicable state and federal requirements
• Develop and implement best practices for the commercial escrow department

CORE COMPETENCIES

• Excellence
• Customer Service
• Integrity
• Teamwork
• Giving Back

Job COMPETENCIES

• Demonstrated expertise in title insurance regulations, escrow procedures, and commercial real estate documentation

Creative approach to resolving complex title issues and closing obstacles. Ability to develop innovative solutions to unexpected challenges while maintaining compliance with legal requirements and company policies.

• Advanced proficiency with industry-standard escrow and title software systems including SoftPro, RamQuest, ResWare, or equivalent platforms
• Experience managing complex commercial transactions including office buildings, retail centers, industrial properties, and large-scale developments
• Thorough understanding of commercial lending procedures, ALTA requirements, and survey standards
• Exceptional interpersonal skills with the ability to build and maintain relationships with high-profile clients, attorneys, and partners. Demonstrated talent for clear communication of complex concepts to diverse audiences, from sophisticated investors to first-time commercial buyers.
• Extraordinary attention to detail with the ability to identify potential issues within complex title commitments, legal descriptions, and closing documents. Capacity to catch discrepancies that others might miss while managing multiple concurrent transactions.

Qualifications

• High school diploma or equivalent required.
• Texas Escrow Officer License in good standing
• Requires at least 8 years of escrow experience, specifically 5 or more years in handling complex commercial transactions. A special emphasis on raw land development, light industrial, and multi-use and multi-family development
• Adept at utilizing SoftPro or similar industry transaction management platforms
• Demonstrated computer skills including a working knowledge of MS Office products, including Outlook, Excel, Word, and PowerPoint.

Work Availability

• Regular, predictable attendance is an essential function of this position.
• Must be regularly available and willing to work at least full workdays from Monday through Friday and such other hours as the Company determines are necessary or desirable to meet business needs.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing this job, the employee may occasionally be required to stand; use hands to finger, handle, or feel; write; sit; use a computer; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear; and lift and/or move up to 25 pounds. The employee may rarely lift and/or move up to 40 pounds. Specific vision abilities required by this job include visual perception, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee typically works in an air-conditioned office environment; however, on occasion, the employee must go outside the office and may be in non-air-conditioned environments for short periods of time.