Commercial Escrow Officer

Coleman Talley LLP; Jacksonville (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

Vision Insurance

Life Insurance

Disability Coverage

Flexible Spending Account

401(k) Retirement Plan with Matching Contributions

Paid Parking

Job summary

A law and financial services firm is seeking a Commercial Escrow Officer in Jacksonville, Florida. This full-time position requires handling the preparation and management of commercial real estate and housing transaction closing statements. Candidates should have some college coursework in finance or accounting, along with strong organizational and communication skills. Proficiency in Microsoft Office, Excel, Quickbooks, and DocuSign is essential. Benefits include paid time off, health insurance, and a 401(k) plan with matching contributions.

Qualifications

• Some college coursework completed; an associate or bachelor’s degree in finance, accounting, or a related field is preferred.
• Accounting or finance background or experience preferred.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively.

Responsibilities

• Gather necessary information for the preparation of closing statements.
• Prepare and review closing and disbursement statements to ensure all funds are allocated correctly.
• Verify that all payments are made according to the closing statement and resolve any discrepancies promptly.
• Input escrow transactions and ensure all balances are accurately resolved in financial software.
• Coordinate with all parties involved in the transaction to ensure timely and accurate funding.
• Initiate wires in accordance with disbursement statement and instructions.
• Verify all wire instructions in accordance with procedures.
• Maintain organized and accurate records of all escrow transactions.
• Provide support to attorneys and other team members in the commercial real estate and housing practice.
• Communicate with clients to provide updates and address any escrow-related questions or concerns.

Skills

Microsoft Office (Word, Outlook)

Microsoft Excel

Quickbooks

DocuSign

Adobe Pro

Kofax

ShareFile

NetDocuments

Centerbase

Education

Associate or bachelor's degree in finance, accounting, or related field

Job description

About the Role

The Commercial Escrow Officer will be responsible for various tasks related to the preparation and management of commercial real estate and housing transaction closing statements and escrow transactions.

Responsibilities

• Gather necessary information for the preparation of closing statements.
• Prepare and review closing and disbursement statements to ensure all funds are allocated correctly.
• Verify that all payments are made according to the closing statement and resolve any discrepancies promptly.
• Input escrow transactions and ensure all balances are accurately resolved in financial software.
• Coordinate with all parties involved in the transaction to ensure timely and accurate funding.
• Initiate wires in accordance with disbursement statement and instructions.
• Verify all wire instructions in accordance with procedures.
• Maintain organized and accurate records of all escrow transactions.
• Provide support to attorneys and other team members in the commercial real estate and housing practice.
• Communicate with clients to provide updates and address any escrow-related questions or concerns.

Qualifications

• Some college coursework completed; an associate or bachelor’s degree in finance, accounting, or a related field is preferred.
• Accounting or finance background or experience preferred.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively.

Required Skills

• Proficiency in Microsoft Office software (Word and Outlook).
• Proficiency in Microsoft Excel required, including experience with formulas.
• Proficiency in Quickbooks.
• Understanding of DocuSign.
• Proficiency in Adobe Pro and/or Kofax.
• Understanding of online file collaboration sites such as ShareFile.
• Experience with NetDocuments, Centerbase or similar LMS software, a plus.

Benefits

• Paid Time Off
• Health Insurance
• Vision Insurance
• Life Insurance
• Disability Coverage
• Flexible Spending Account
• 401(k) Retirement Plan with Matching Contributions
• Paid Parking

Seniority level

Not Applicable

Employment type

Full-time

Job function

Finance, Accounting/Auditing, and Administrative

Industries

Law Practice, Financial Services, and Banking