Sr AP Specialist

Ledgent Finance & Accounting; West Palm Beach (FL); On-site; USD 52,000 - 65,000; Full time

Job summary

Ledgent Finance & Accounting is seeking an Accounts Payable Specialist to support timely processing of supplier invoices and payments in line with company policies. The role emphasizes accuracy, strong communication, and attention to detail.

Candidates should have a Bachelor’s degree in Accounting (preferred) and at least three years in payables, with proficiency in Microsoft Office and accounting software. Experience with Microsoft Dynamics Great Plains is preferred.

Qualifications

• Bachelor’s degree in accounting preferred.
• 3+ years of accounts payable experience.
• Proficient with Microsoft Office and accounting software.
• Knowledge of GAAP and internal controls.
• Strong communication, detail orientation and analytical ability.

Responsibilities

• Manage full cycle accounts payable: coding, posting, and payments.
• Review and analyze indexing prepared by operations team after approval.
• Maintain cash forecasts and manage weekly check runs.
• Route vendor invoices for approval and reconcile statements.
• Onboard new vendors and prepare credit applications.
• Communicate with vendors and internal customers to resolve inquiries.
• Prepare state and government filings including Form 1099.

Skills

Communication

Attention to detail

Analytical abilities

Interpersonal skills

Education

Bachelor's degree in Accounting

Tools

Microsoft Dynamics Great Plains

Microsoft Office Suite

Accounting software

Job description

The Accounts Payable Specialist will assist in the timely and accurate processing of accounts payable transactions in accordance with our approval policies. Must be proficient working with a computer, must pay attention to detail and have good communication skills. We prefer the candidate to possess strong analytical abilities to connect dots and deduce logical outcomes, excellent oral and written communication, and interpersonal skills. This role requires the ability to document financial transactions and support the company's treasury. Knowledge of Microsoft Dynamics Great Plains is preferred.We are looking for a dedicated and motivated individual. Our mission and core values favor promoting from within to advance and reward hard-working individuals. We offer competitive compensation and excellent benefit packages for our team members.

Duties/Responsibilities

• Manage the full cycle of the accounts payable process including coding, posting, and payments to vendors.
• Review, and analyze indexing prepared by operations team members after approval.
• Help maintain cash forecasts and manage weekly check runs accordingly.
• Review vendor invoices and route them for approval to the appropriate people.
• Reconcile monthly statements and related transactions to vendor accounts.
• Research and resolve any outstanding balances on vendor accounts.
• Onboard new vendors within our accounting system and also prepare and submit credit applications upon the vendors request.
• Communicate with vendors by telephone, mail or email, resolving a variety of routine inquiries concerning account status, and communicating resolution of discrepancies to appropriate persons.
• Communicate with internal customers for invoice approvals, PO price and quantity discrepancies, goods receipts, proof of delivery BOL's, service entry receipts, etc.
• Timely preparation of State and government filings including but not limited to Form 1099.
• Complete special projects and other duties as assigned and required.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Knowledge of general financial accounting and cost accounting.
• Understanding of and the ability to allow the company to conform to generally accepted accounting.
• Proficient with Microsoft Office Suite or similar software, and accounting software.

Education and Experience

• Bachelors degree in Accounting preferred.
• 3 or more years' experience in a payables position.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.