Sr. Administrative Services Manager

City of Maypearl; Fort Worth (TX); On-site; USD 110,000 - 140,000; Full time

Job summary

The City of Fort Worth Police Department Fiscal Command seeks a Sr Administrative Services Manager to lead budget development, grant administration, and asset management. You will guide budgeting, forecasting, and reporting while directing teams responsible for fiscal operations and compliance.

This role provides strategic financial guidance to the Assistant Police Director and executive team, coordinating with multiple city departments and external agencies to advance department priorities.

Responsibilities

• Manage the budget, supplemental funding, and asset management teams (totaling 13 APs and 3 Managers) and monitor workflow.
• Conduct performance appraisals; ensure staff training; make hiring, termination and disciplinary recommendations.
• Participate in development and administration of budget; monitor expenditures; approve revenue projections.
• Facilitate the supplemental funding plan and monitor grants, asset forfeiture, and donations.
• Provide complex staff guidance to Executive Team; prepare and present staff reports; participate in departmental goals and performance measures.
• Analyze past and present financial operations, expenditure trends and revenue estimates for budget preparation.
• Represent the department to other departments and coordinate activities with outside agencies.
• Coordinate internal trainings; implement new systems through change management; monitor efficiency of fiscal services.
• Coordinate CCPD Board meetings; present information to the CCPD Board; prepare quarterly reports.
• Participate in analytical research and special projects as assigned by the Assistant Director and/or command staff.

Job description

A Sr Administrative Services Manager job is available with the City of Fort Worth Police Department Fiscal Command. This position provides fiscal guidance and recommendations to the Assistant Police Director and department’s executive team. The ASM manages the teams responsible for budget development/management, grants and supplemental funding, and asset management. The Budget Unit facilitates all budgetary aspects of the Police Department, which include both General and Crime Control and Prevention District Funds in excess of $450 million and 150+ unit budgets, and oversight of the department’s Capital Improvement Plan with 4 positions. The department also oversees a supplemental funding budget that includes grants, asset forfeiture, and donations totaling over $2 million in new awards each year. This unit has 5 staff members that facilitate application, reporting, and compliance for these funds on behalf of the department. This position also oversee police asset management functions which include 4 positions to include the annual inventory, warehouse receiving, and asset disposition.

Manage the budget, supplemental funding, and asset management teams (totaling 13 APs and 3 Managers); develop work plan and monitor workflow; review and approve staff work product; conduct performance appraisals; ensure staff are trained; make hiring, termination and disciplinary decisions or recommendations

Participate in development and administration of budget; approves forecast of funds; conduct budget preparation/review meetings; monitor expenditures; approve revenue projections; implement budgetary adjustments

Facilitate the supplemental funding plan that outlines, with the help of staff and leadership, specific goals and measures for annual and discretionary grant seeking and monitoring of funding resources while ensuring alignment with department priorities

Provide complex staff guidance to Executive Team; participate on a variety of committees; prepare and present staff reports; participate in development and implementation of departmental goals, objectives and performance measures

Analyze past and present financial operations, expenditure trends and revenue estimates for the preparation of budgets; monitor departmental expenditures to ensure compliance with regulations and approved appropriations; work with units to resolve budget concerns; initiate budget adjustments and journal entries to resolve budget issues

Represent the department to other departments including Planning and Data Analytics, Financial Management Services, Legal and City Manager’s Office; coordinate department activities with other departments and outside agencies and organizations

Coordinate internal trainings; facilitate implementation of new systems through employee involvement in change process; continuously monitor efficiency and effectiveness of fiscal service delivery

Coordinates Crime Control and Prevention District (CCPD) Board of Directors meetings; presents information to the CCPD Board; prepares quarterly reports

Participate in a wide variety of analytical research and special projects as assigned by Assistant Director and/or other command staff members