Police Fiscal Specialist

Town of Wake Forest; North Carolina; On-site; USD 42,000 - 62,000; Full time

Job summary

Town of Wake Forest is seeking an administrative specialist to perform budgetary and fiscal duties for the police department. This role supports the Chief of Police, handles grant research, invoices, purchase orders, and financial documentation.

The ideal candidate works independently, applies sound judgment, and maintains confidential funds and records, ensuring accurate budgeting and reporting for departmental costs.

Qualifications

• Knowledge of government budgetary processes and fiscal planning.
• Ability to balance figures and maintain financial records.
• Strong written and verbal communication.
• Ability to work independently and make judgments.
• Experience with grant research and processing invoices.
• Familiarity with police department financial needs.

Responsibilities

• Researches and writes grants.
• Processes P-card invoices.
• Reviewing and processing all department purchase orders.
• Assisting with budget planning and preparation.
• Processing, managing, filing, and maintaining all fiscal documentation for the police department.
• Maintaining and auditing confidential funds used in narcotics investigations.
• Reviewing invoices for accuracy and auditing department bills.
• Maintaining and updating financial files and records.

Skills

Budget management

Grants research

Fiscal oversight

Office procedures

Independent work

Tools

Microsoft Excel

Budgeting software

Job description

Performs a variety of responsible administrative and para-professional duties involving budgetary, fiscal, and financial functions.

An employee in this class performs a variety of administrative and para-professional work involving budgetary, fiscal, and financial functions. Work includes performing a variety of tasks related to helping relieve the Chief of Police of specific duties involving budgetary, fiscal, and financial functions as well as providing administrative support to police personnel when needed. Work requires a high degree of independence and decision making on the part of the employee. Precedent setting situations are referred directly to the Chief of Police for guidance and feedback. Guides may include a variety of written manuals and instructions, as well as oral instructions. Sound judgment is required in performing the tasks. Work is performed under the regular supervision of the Chief of Police.

Employee Values: Employees of the Town of Wake Forest are expected to uphold and exhibit the Town’s shared employee values of caring, commitment, character, and collaboration.

Essential Duties and Tasks

• Researches and writes grants.
• Processes P-card invoices.
• Reviewing and processing all department purchase orders.
• Assisting with budget planning and preparation.
• Processing, managing, filing, and maintaining all fiscal documentation for the police department.
• Managing the department’s confidential funds used in narcotics investigations to include routine and unannounced audits of the funds.
• Reviewing department invoices for accuracy and auditing department bills for discrepancies.
• Reviewing department time sheets for accuracy.
• Assisting the Records Clerk with ordering department supplies and assisting the Support Services Division with equipment and vehicle orders.
• Managing inventories for ordering.
• Maintains and updates all financial files including but not limited to filing, copying, faxing, and scanning of documents, as required.
• Assisting the Special Events and Off Duty Coordinator with financial needs, as required.
• Maintains and updates all financial files including but not limited to filing, copying, faxing, and scanning of documents, as required.
• Assists in maintaining the annual budget which includes reviewing monthly budget records, preparing bills for payments, reporting and documenting all internal departmental costs, and processing purchase orders.
• Performs related duties as required.

Knowledge, Skills, and Abilitie s

• Considerable knowledge of government budgetary processes, fiscal planning and oversight, and developing and planning financial needs of a police department.
• Considerable knowledge of police records policies and procedures.
• Considerable knowledge of office practices and procedures.
• Considerable knowledge and ability to use correct grammar, vocabulary, and spelling.
• Considerable knowledge of police work and financial needs of local government, in general.
• Ability to think and work independently.
• Ability to communicate effectively in person and by telephone.
• Ability to gather and give basic information and instructions on departmental programs based on inquiries.
• Ability to be tactful and courteous.
• Ability to gather and compile materials from a variety of sources.
• Ability to operate any office machines required by the position such as word processor.
• Ability to enter data accurately and at a reasonable rate of speed.
• Ability to use judgment in organizing and establishing formats.
• Ability to record information and balance figures.
• Ability to compile information based on general instructions.
• Ability to arrange and place records, reports and files into a proper sequence.
• Ability to establish and maintain effective working relationships with the general public, supervisors, and employees.