Sr. Administrative Services Manager

The City of Fort Worth; Fort Worth (TX); On-site; USD 62,000 - 81,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development

Job summary

The City of Fort Worth is seeking a Sr Administrative Services Manager to provide fiscal guidance and manage budget development and assets within the Police Department’s Fiscal Command. The role oversees 13 staff and aligns funding with strategic priorities, ensuring compliance and timely reporting.

Qualified applicants hold a master’s degree and have 4+ years of advanced administrative and financial experience, including supervisory responsibilities.

Qualifications

• Master’s degree in Business Management, Public Administration, Business Administration, Human Resources or related fields.
• Four years of increasingly responsible administrative, fiscal, personnel and management experience; including two years in a supervisory capacity.
• Experience in municipal government and/or law enforcement is preferred.

Responsibilities

• Manage budget, grants, and asset management teams totaling over 13 staff.
• Oversee budget development, forecast funding, and monitor expenditures.
• Coordinate CCPD Board meetings and prepare quarterly reports.
• Provide guidance to Executive Team and participate in departmental goals and performance measures.
• Ensure compliance with CJIS background checks and security requirements.

Skills

Supervisory experience

Budget management

Financial analysis

Education

Master’s Degree in Business Management / Public Administration / Business Administration

Tools

PeopleSoft ERP

Euna Budget Pro

Job description

Pay Range: $44.99 - $58.48/hr. | $93,574 - $121,646 annual compensation.

Job Posting Closing on: Tuesday, November 3, 2026

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

A Sr Administrative Services Manager job is available with the City of Fort Worth Police Department Fiscal Command. This position provides fiscal guidance and recommendations to the Assistant Police Director and department’s executive team. The ASM manages the teams responsible for budget development/management, grants and supplemental funding, and asset management. The Budget Unit facilitates all budgetary aspects of the Police Department, which include both General and Crime Control and Prevention District Funds in excess of $450 million and 150+ unit budgets, and oversight of the department’s Capital Improvement Plan with 4 positions. The department also oversees a supplemental funding budget that includes grants, asset forfeiture, and donations totaling over $2 million in new awards each year. This unit has 5 staff members that facilitate application, reporting, and compliance for these funds on behalf of the department. This position also oversee police asset management functions which include 4 positions to include the annual inventory, warehouse receiving, and asset disposition.

Minimum Qualifications

• Master’s Degree from an accredited college or university with course work in Business Management, Public Administration, Business Administration, Human Resources or related fields.
• Four (4) years of increasingly responsible and complex administrative, fiscal, personnel and management experience; including two (2) years in a supervisory capacity

Preferred Qualifications

• Experience working in municipal government and/or law enforcement
• Advanced knowledge of PeopleSoft ERP and/or Euna Budget Pro software
• Five (5) years of supervisory experience
• Four (4) years of budget development and management experience
• Three (3) years of grants or related financial compliance experience

The Sr. Administrative Services Manager job responsibilities include

• Manage the budget, supplemental funding, and asset management teams (totaling 13 APs and 3 Managers); develop work plan and monitor workflow; review and approve staff work product; conduct performance appraisals; ensure staff are trained; make hiring, termination and disciplinary decisions or recommendations
• Participate in development and administration of budget; approves forecast of funds; conduct budget preparation/review meetings; monitor expenditures; approve revenue projections; implement budgetary adjustments
• Facilitate the supplemental funding plan that outlines, with the help of staff and leadership, specific goals and measures for annual and discretionary grant seeking and monitoring of funding resources while ensuring alignment with department priorities
• Provide complex staff guidance to Executive Team; participate on a variety of committees; prepare and present staff reports; participate in development and implementation of departmental goals, objectives and performance measures
• Analyze past and present financial operations, expenditure trends and revenue estimates for the preparation of budgets; monitor departmental expenditures to ensure compliance with regulations and approved appropriations; work with units to resolve budget concerns; initiate budget adjustments and journal entries to resolve budget issues
• Represent the department to other departments including Planning and Data Analytics, Financial Management Services, Legal and City Manager’s Office; coordinate department activities with other departments and outside agencies and organizations
• Coordinate internal trainings; facilitate implementation of new systems through employee involvement in change process; continuously monitor efficiency and effectiveness of fiscal service delivery
• Coordinates Crime Control and Prevention District (CCPD) Board of Directors meetings; presents information to the CCPD Board; prepares quarterly reports
• Participate in a wide variety of analytical research and special projects as assigned by Assistant Director and/or other command staff members

Working Conditions and Physical Demands

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking and repetitive motions

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met

Criminal Justice Information Systems (CJIS) Background Check

Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class.

Final candidates selected for hire in the Police Department will be subject to a fingerprint/criminal history background check and polygraph examination. Applicants must not have used marijuana during the previous two (2) years, nor illegally used any controlled substances within the last five (5) years.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in The City of Fort Worth’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.