Sr Administrative Assistant II, Student Academic Support

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

The University of Texas Southwestern Medical Center in Dallas, TX is seeking an experienced administrative professional to assist with moderately complex department operations. You will support exams scheduling, budgeting tracking, records management, and coordination with campus services.

The role requires strong organizational and communication skills, a proactive approach, and the ability to work with various stakeholders across campus.

Qualifications

• Education: High School Graduate or equivalent.
• Experience: 4 years related work experience, or higher education in lieu of experience.
• Strong administrative and organizational abilities required.

Responsibilities

• Provides moderately complex administrative support for the department.
• Prepares, maintains, and posts records, reports, and budget information.
• Creates charts, graphs, and administrative or statistical reports.
• Selects office vendors and monitors purchasing processes.
• Schedules meetings, travel, and department activities for staff.
• Processes routine documents and maintains office procedures.
• Acts as liaison with other departments and agencies.

Skills

Administrative support

Calendar scheduling

Records management

Budget reporting

Education

High School Diploma or equivalent

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. SASS provides support services for all students attending UTSW. SASS collaborates with the Medical School, School of Health Professions, The Graduate School, and the School of Public Health. Our services include academic coaching, learning assessments, peer tutoring sessions, exam proctoring, and exam preparation for National Board Exams. Last year SASS had 687 appointments, offered 119 tutoring sessions, and provided exam proctoring to 123 students. Job Duties and Responsibilities Collects, maintains, and reports confidential data related to programs. Coordinates exams for students with students with disability accommodations. Maintenance of records, set-up and in-room monitoring of exams to maintain security. Coordinates supervisors' schedules: Makes calendar appointments, & travel arrangements Coordinates scheduling & use of facilities Greets visitors to the office; receives and directs incoming calls. Completes projects and reports as assigned by supervisor.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education High School Graduate or equivalent.
• Experience 4 years Related work experience or May consider higher completed education in lieu of experience.

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.