Sr Administrative Assistant - Eden Prairie, MN

Taleo; Eden Prairie (MN); On-site; USD 28,000 - 50,000; Full time

Job summary

UnitedHealth Group in Eden Prairie, MN seeks a Senior Administrative Assistant to provide comprehensive executive support to the VP of EOHS. You will manage calendars, travel, materials, and expense reporting while coordinating with leaders and stakeholders across the enterprise.

The role requires exceptional organization, discretion, and the ability to thrive in a fast-paced, matrixed environment. You will prepare briefs, notes, and PowerPoint materials for executive use and maintain

Qualifications

• 5+ years of executive administrative support experience for VP or senior leader.
• Advanced proficiency in Outlook, PowerPoint, Word, Teams, and Excel.
• Experience managing complex calendars, travel, and expense reporting.
• Strong written communication, proofreading, organization, and time management.
• Ability to handle confidential information with discretion.
• Ability to work independently and meet tight deadlines.

Responsibilities

• Manage a complex executive calendar with frequent changes and deadlines.
• Coordinate meetings across leaders, business segments, and external stakeholders.
• Arrange domestic and international travel with detailed itineraries.
• Prepare agendas, materials, and meeting briefs.
• Attend meetings to capture notes, decisions, owners, and action items; distribute summaries.
• Create and edit PowerPoint presentations for executive audiences.
• Process expense reports and reconcile charges; maintain records.
• Coordinate leadership team meetings and follow-up on action items.

Skills

Executive support

MS Office

Calendar management

Travel logistics

Written communication

Discretion

Tools

Microsoft Outlook

PowerPoint

Word

Teams

Excel

Job description

Improve the lives of others while Caring. Connecting. Growing together.

Job Description - Sr Administrative Assistant - Eden Prairie, MN (2389897)

Sr Administrative Assistant - Eden Prairie, MN - 2389897

UnitedHealth Group is a health care and well-being company that’s dedicated to improving the health outcomes of millions around the world. We are comprised of two distinct and complementary businesses, UnitedHealthcare and Optum, working to build a better health system for all. Here, your contributions matter as they will help transform health care for years to come. Make an impact with a team that shares your passion for helping others. Join us to start Caring. Connecting. Growing together.

Provides comprehensive executive administrative support to the Vice President of Enterprise Environmental, Occupational Health & Safety (EOHS). The role manages a complex calendar, travel, meeting logistics, executive materials, presentation support, expense reporting, and day-to-day administrative coordination for a VP leading an enterprise function.

This position requires exceptional organization, sound judgment, discretion, responsiveness, and the ability to manage competing priorities in a fast-paced, highly matrixed environment. The Senior Administrative Assistant regularly interacts with executive leaders, business segment leaders, functional partners, and internal and external stakeholders across the organization.

Primary Responsibilities:

Executive Calendar Management

• Manage a complex executive calendar with frequent changes, competing priorities, and time-sensitive requests
• Coordinate meetings across executive leaders, business segments, functional partners, and external stakeholders
• Prioritize meeting requests, identify conflicts, and make scheduling recommendations that optimize executive time
• Build appropriate preparation, travel, and transition time into the calendar
• Confirm meeting purpose, participants, logistics, and required materials in advance
  

Travel and Logistics

• Arrange domestic and international travel, including air, hotel, ground transportation, and detailed itineraries
• Manage travel changes, disruptions, and last-minute adjustments with urgency and sound judgment
• Coordinate logistics for leadership meetings, offsites, site visits, and special events
• Ensure travel documentation, meeting materials, contact information, and schedules are complete and accessible
• Partner with internal travel resources and vendors to resolve issues and support policy-compliant arrangements
  

Meeting and Note-Taking Support

• Prepare agendas, meeting materials, briefing packets, and supporting documents
• Attend selected meetings to capture concise notes, decisions, owners, and action items
• Distribute meeting summaries and maintain follow-up tracking as directed by the executive
• Coordinate recurring leadership team meetings and maintain the annual meeting cadence
• Protect confidential and sensitive information discussed in executive and leadership forums
  

PowerPoint and Executive Materials

• Create, edit, format, and quality-check PowerPoint presentations for executive and leadership audiences
• Compile content from multiple contributors and organize it into clear, consistent presentation materials
• Apply approved templates, formatting standards, and visual consistency across executive deliverables
• Proofread presentations, agendas, communications, and briefing materials for accuracy and professionalism
• Maintain current versions of frequently used presentations, biographies, organizational information, and meeting materials
  

Expense Reporting and Administrative Support

• Prepare and submit timely, accurate expense reports, including receipt collection, coding, and reconciliation
• Reconcile corporate card transactions and follow up on missing documentation or disputed charges
• Process invoices, purchase requests, meeting expenses, and other administrative transactions as assigned
• Maintain organized electronic records in accordance with company requirements
• Support routine administrative activities, including distribution lists, correspondence, document coordination, and supply or equipment requests
  

Team / Office Coordination

• Monitor and triage incoming meeting requests, correspondence, and administrative needs
• Serve as a professional point of contact for leaders, employees, external partners, and visitors
• Coordinate follow-up on executive commitments and administrative action items
• Anticipate needs, surface conflicts early, and resolve routine issues independently
• Provide backup or coordinated support with other executive assistants when leadership schedules and events intersect

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 5+ years of executive administrative support experience, including support for a vice president, senior vice president, or comparable executive leader
• Advanced proficiency in Microsoft Outlook, PowerPoint, Word, Teams, and Excel
• Demonstrated experience managing complex calendars, travel, meeting logistics, and expense reporting
• Proven solid written communication, proofreading, organization, and time-management skills
• Ability to exercise discretion and appropriately handle confidential or sensitive information
• Ability to work independently, manage frequent changes, and deliver high-quality work under tight deadlines

Preferred Qualifications:

• Experience supporting an executive in a large, highly matrixed enterprise environment
• Solid PowerPoint design, formatting, and executive presentation support capabilities
• Experience coordinating leadership meetings, offsites, executive travel, and enterprise events
• Experience using corporate travel, expense, procurement, and collaboration systems
• Demonstrated ability to build trusted working relationships with executives, executive assistants, and cross-functional partners

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $20.00 to $36.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

UnitedHealth Group is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need special assistance or accommodation for any part of the application process, please call 1-866-566-8715 to be connected to Recruitment Services. Recruitment Services hours of operation are 7 a.m. to 7 p.m. CT, Monday through Friday.

UnitedHealth Group is a registered service mark of UnitedHealth Group, Inc. The UnitedHealth Group name with the dimensional logo, as well as the dimensional logo alone, are both service marks for the UnitedHealth Group, Inc.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.