Sr. Administrative Assistant

Adobe; San Jose (CA); On-site; USD 71,000 - 152,000; Full time

Job summary

An innovative firm is seeking a Sr. Administrative Assistant to support its dynamic Creative Cloud Product Marketing team. In this role, you will manage diverse administrative tasks, from organizing large meetings to coordinating travel and handling expense reports. The ideal candidate is a motivated self-starter with exceptional organizational and interpersonal skills, capable of thriving in a fast-paced environment. This is a fantastic opportunity to contribute to a team that values creativity and collaboration, where your organizational prowess will be key to optimizing success across the organization. Join a company that empowers individuals to create remarkable digital experiences!

Qualifications

• Strong organizational skills and ability to manage multiple tasks.
• Excellent interpersonal skills and professionalism required.

Responsibilities

• Support leaders with calendaring, expense reports, and travel coordination.
• Organize large meetings and group events effectively.

Skills

Organizational Skills

Interpersonal Skills

Judgment and Discretion

Multi-tasking

Communication Skills

Problem-solving

Education

BA/BS degree

8+ years of experience in an administrative environment

Tools

MS Office (Outlook, Word, PowerPoint, Excel)

Job description

Our Company

Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

The Opportunity

We are seeking a Sr. Administrative Assistant to support multiple leaders within the Creative Cloud Product Marketing organization. Responsibilities will include diverse administrative tasks, assisting teams with calendaring, expense reports management and submissions, coordinating occasional travel, team purchasing, organizing events and leading frequent special projects.

As a Sr. AA, you are an assured, motivated, and organized self-starter who can work autonomously, take initiative, and follow through. You have excellent interpersonal skills; you listen and prioritize while applying sound judgment; and you can juggle multiple demands simultaneously. You demonstrate strong attention to detail and are able to work effectively with a minimum of direction. You bring a sense of humor and enthusiasm to work across organizations and with diverse personalities in a professional, efficient, and confidential manner.

What you’ll do:

• Support a fast-paced organization to optimize their success.
• Plan and organize large meetings and group events, off-sites when requested.
• Purchase and track hardware, software, office supplies.
• Facilitate between the team and facilities to handle space planning. This includes but is not limited to, handling hotel space for visiting Adobe employees, facilitating office moves and acting as a point person for leaders visiting the site.
• Create purchase requisitions and work with the finance department to project expenses.
• Organize occasional travel itineraries with ability to perceive needs (various time zones, distances, etc.), obtain travel visas and prepare detailed itineraries while ensuring ownership throughout the travel planning being prepared to address contingencies and last-minute changes.
• Prepare, submit and track expense reports.
• Act as a back-up to other assistants within the organization.
• Use a high degree of judgment and discretion in the handling and maintenance of materials of a confidential and/or sensitive nature.
• Be confident and resourceful.
• Multi-task and prioritize projects in a dynamic environment.
• Accuracy and timeliness.
• Excellent teammate with strong social and interpersonal skills.
• Handle complex assignments.

What you’ll need to succeed:

• BA/BS degree preferred OR 8+ years of experience in an administrative environment or equivalent practical experience.
• Deep understanding of MS Office applications including Outlook, Word, PowerPoint, and Excel.
• Strong organizational skills and timely follow-through.
• Experience with cross-functional collaboration across the company.
• Ability to handle multiple tasks and excel in a fast-paced environment.
• Flexible, able to deal with change and uncertainty.
• Strong interpersonal skills; professionalism and discretion.
• Confidence and excellent decision-making skills.
• Strong written and verbal communication skills.
• Ability to work well with all levels of management, staff, and outside contacts.

Application Window Notice
If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least 04/15/2025 12:01 AM Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $71,200 -- $152,000 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances.

Adobe is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.

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